Project Administrator

Are you ready to play an integral role in the administrative functions of commercial construction and mechanical projects? StaffBuffalo is actively seeking candidates for a Project Administrator position for one of our commercial contractor clients, paying $45,000-$55,000/year. This role offers the opportunity to oversee and manage critical project documentation, support project managers, and ensure key processes and paperwork are completed efficiently.

The Project Administrator will be responsible for managing the day-to-day administrative aspects of commercial mechanical and HVAC projects. Duties include managing project documentation and contracts, working closely with project managers to complete essential paperwork, and supporting senior management by addressing pressing matters. The ideal candidate will also coordinate meetings, manage submittals and RFIs, oversee contractor work, and assist Project Managers with budgeting and reporting.

This is an on-site, in-person in Western New York.

Responsibilities:

• Manage daily project administration
• Handle project documentation and contracts
• Liaise with project managers to complete paperwork
• Collect and analyze project data and report on outcomes
• Coordinate meetings, issue minutes, and communicate changes to contracts
• Process submittals, RFIs, and critical paperwork
• Work with vendors and subcontractors on documentation
• Assist with budgeting and regular reporting

Qualifications:

• Advanced proficiency in Microsoft Office Suite (Excel, Word)
• Background in the construction/contracting industry
• Experience with Procore construction management software is a plus
• Strong communication, multitasking, organization, and time-management skills

Education:

• Bachelor’s Degree in Engineering, Architecture, or Construction Management

Benefits:

• Employer match on SIMPLE IRA
• Health Insurance
• Dental & Vision Insurance

The advertised pay range represents what we believe at the time of this job posting, that our client would be willing to pay for this position. Only in special circumstances, where a candidate has education, training, or experience that far exceeds the requirements for the position, would we consider paying higher than the stated range.