34 Administrative Support jobs in Boston
Senior Executive Assistant
Posted 15 days ago
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Job Description
The position will be on-site with residency commutable to the Federal Reserve Bank of Boston required.
The Federal Reserve Bank of Boston is seeking an experienced executive assistant for the economic research division. The executive assistant supports the leadership team in carrying out the division’s monetary policy responsibilities, manages the policies and procedures for handling confidential information, and coordinate schedules and delivery of products prepared for the Bank President and Board of Directors. The executive assistant reporting to the Vice President of Administration and Operations, serves as a member of the administration team and contributes to various department and Bank activities and projects.
Responsibilities:
- Support the research management team with production workflows, coordinate department deliverables and assist director with managing and communicating deadlines. Support, maintain, and/or prepare complex and confidential documents including memoranda, reports, presentations, and correspondence, at a high level of quality. Anticipate executive needs and proactively provide administrative support. Assist in completing reports and correspondence to Bank management, the Board of Directors, and officials in the Federal Reserve System.
- Manage the operational policies, procedures, and controls for handling confidential information. Coordinate policy cycle workflows and information dissemination. Facilitate access to confidential information, ensure security compliance, and coordinate annual reviews.
- Provide high-level administrative support to the executive vice president and director of research. Serve as first point of contact, triage requests and correspondence, intercept and handle administrative tasks, monitor correspondence for sensitive and priority items, manage calendar, schedule and coordinate meetings with the ability to prioritize meetings and resolve scheduling conflicts, handle travel arrangements. Work closely with the Office of the President to ensure alignment of department priorities and to facilitate support for Bank President.
- Provide administrative support for Director and other department executives participation in internal and external meetings, committees, and other business activities. Act as point of contact and foster relationships with key internal and external stakeholders.
- Provide logistics support for recruiting activities; work closely with department recruiting team and senior management to organize fly-outs, interview schedules, and manage candidate visit days and reimbursements.
- Contribute to division, Bank, and/or Federal Reserve System project teams and work groups by completing special assignments. Perform ad-hoc executive level assignments and projects as required. Assist department support functions as needed. Assist in planning and executing meetings, events and special projects. Seek greater efficiency and effectiveness in areas of responsibility and suggest improvements in division processes and procedures.
Other Accountabilities:
Perform other duties as assigned.
Supervision:
This position is not required to supervise others.
Knowledge and Experience:
Knowledge and experience normally acquired through, or equivalent to, the completion of an Associate’s degree and a minimum of 7 - 9 years of job related experience:
- Position requires a high level of confidentiality and discretion, a mature and professional demeanor, organizational savviness, and excellent judgment
- Excellent interpersonal and communication skills are essential
- Strong analytical and technological skills, expertise with MS Office products required
- Ability to anticipate, prioritize, multi-task, and self-direct
- Attention to detail and strong planning and forward-thinking capabilities
Other Requirements:
- U.S Citizenship required
All employees assigned to this position will be subject to FBI fingerprint/ criminal background and Patriot Act/ Office of Foreign Assets Control (OFAC) watch list checks at least once every five years.
The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.
As a condition of employment, all Federal Reserve Bank of Boston employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses/domestic partners, and minor children from owning financial interests – such as stocks or bonds – from banks, savings associations, and systemically important financial institutions or their affiliates, such as bank holding companies or savings and loan holding companies. If you, your spouse or domestic partner, or your minor child own such assets and would be unwilling or unable to divest them if you were to accept a job offer, you should raise this issue with our recruitment team. Applicants should review the Bank's Employee Code of Conduct to ensure compliance with conflict of interest rules and personal investment restrictions.
Full Time / Part Time Full time Regular / Temporary Regular Job Exempt (Yes / No) No Job Category Operations Family Group Work Shift First (United States of America)The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
Always verify and apply to jobs on Federal Reserve System Careers ( or through verified Federal Reserve Bank social media channels.
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Accounts Payable - Administrative Assistant Office Support
Posted 4 days ago
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Job Description
Job Summary:
To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.
Organizational Relationship or Line of Authority:
Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations
Work Year:
12 months
Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.
Bargaining Unit:
Marlborough School Administrative Office Support
Statement of Duties:
Accounts Payable Duties
- Enter invoices and purchase orders into the computer and maintain accounts payable records.
- Maintain vendor code list and code all purchase orders.
- Responsible for bi-monthly running of warrants, checks, and special
- Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
- Maintain requisition file.
- Maintain accounting copy purchase orders or related electronic
- Send all vendor purchase orders and maintain vendor
- Check all requisitions for completeness.
- Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
- Maintain budget account codes.
- Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
- Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
- Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.
- High School Diploma
- 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
- Knowledge of Aspen, as it relates to student information is a
- Must be able to work well with the public, staff and students with a variety of backgrounds.
- Ability to maintain
- Good customer service skills in dealing with the public and staff effectively.
- Must be able perform work quickly, efficiently and accurately.
- Good abilities with office practices, procedures and office
- Good basic skills in oral and written
- Must be a strong team player, able to collaborate well with
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
An Equal Opportunity Employer
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.
Data Entry Clerk
Posted 6 days ago
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Job Description
Job Description
Job Description:
We are seeking a detail-oriented and reliable Data Entry Clerk to join our growing team. In this role, you will be responsible for accurately entering and updating data into our systems, ensuring that our records are maintained with the highest level of accuracy. You will play a crucial role in supporting our data management team and contributing to the overall success of Sonar Spark.
Key Responsibilities:
- Accurately input and update data in our databases and systems.
- Review and verify data for accuracy and completeness.
- Assist in the preparation of reports and data summaries.
- Collaborate with other team members to ensure data consistency and integrity.
- Handle sensitive information with confidentiality and professionalism.
Qualifications:
Qualifications
Qualifications:
- High school diploma or equivalent; additional certification in data entry or related fields is a plus.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word) and data entry software.
- Ability to manage time effectively and meet deadlines.
- Excellent communication skills and the ability to work well in a team environment.
- Previous experience in data entry or a related role is preferred but not required.
Additional Information
Benefits:
- Competitive salary ranging from $2,900 to $4,100 per month.
- Health, dental, and vision insurance.
- Paid time off (PTO) and sick leave.
- Opportunities for career advancement and professional development.
- Collaborative and supportive work environment.
- Flexible working hours.
If you are a meticulous individual with a passion for data accuracy, we encourage you to apply and become a part of the Sonar Spark team!
Data Entry Operator
Posted 18 days ago
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Job Description
About the job Data Entry Operator
We are seeking a highly organized and detail-oriented Data Entry Inspector to join our team. This position involves a blend of data entry and quality inspection tasks in a fast-paced manufacturing environment. The successful candidate will ensure that data and records are accurate while assisting in the inspection of products. We offer competitive pay, full benefits, and opportunities for growth and development within our organization.
Full Benefits Include:
- Comprehensive health, dental, and vision insurance
- Life and disability insurance
- Employee assistance programs (EAP)
- Career development opportunities
- Wellness programs and incentives
- Employee discounts and additional perks
- Accurately enter and maintain data related to product quality inspections into company systems.
- Perform routine inspections of products for defects and ensure they meet quality standards.
- Use gauges, jigs, and other measuring tools to verify product specifications.
- Prepare and label finished parts for shipment according to company guidelines.
- Assist in maintaining detailed records of inspections, product defects, and corrective actions.
- Collaborate with quality control and production teams to resolve discrepancies or quality issues.
- Ensure data entry is completed accurately and on time, adhering to production schedules.
- Assist in maintaining the cleanliness and organization of the workspace following 5S standards.
- Assist in inventory counts and ensure accurate data tracking of materials and products.
- Follow safety protocols and procedures while maintaining the highest standards of professionalism and quality.
- Perform other duties as required by supervisors or team leads to support the overall production process.
- Data Entry Accuracy: Strong attention to detail with the ability to enter and manage large volumes of data with precision.
- Time Management: Ability to prioritize tasks and meet deadlines efficiently in a fast-paced environment.
- Attention to Detail: Keen observational skills to detect defects or inconsistencies in products.
- Problem-Solving Skills: Ability to troubleshoot data discrepancies and quality issues effectively.
- Communication Skills: Clear and concise verbal and written communication for reporting and collaborating with team members.
- Basic Math Skills: Ability to perform measurements and basic calculations for record-keeping and inspections.
- Hand-Eye Coordination: Good motor skills for handling materials and performing inspections.
- Teamwork: Ability to work collaboratively with production and quality teams to meet shared goals.
- Computer Skills: Proficiency in Microsoft Office, data entry software, and other relevant tools.
- Safety-Oriented: Strong understanding and commitment to workplace safety protocols and standards.
Are you a detail-oriented individual with a passion for data accuracy and quality assurance? If so, we encourage you to apply today for the Data Entry Inspector position. Join a team dedicated to high-quality production and enjoy excellent benefits and career growth opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Data Entry Specialist
Posted 6 days ago
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Job Description
This is a remote position.
Data Entry Specialist
Location: United States (Remote) CWA Group Architecture is seeking a highly organized and detail-oriented Data Entry Specialist to join our dynamic team. As a Data Entry Specialist, you will play a vital role in the accurate and efficient input and management of our company's data.Pay: $29 - $32 per hour
Responsibilities:
- Accurately input and update data in various databases and systems.
- Review and verify data for discrepancies or errors.
- Prepare and sort documents for data entry.
- Scan and upload documents as needed.
- Assist with data clean up and organization.
- Maintain confidentiality and security of all data.
- Collaborate with team members to update and maintain data procedures and processes.
CWA Group Architecture is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. We are dedicated to creating an inclusive and diverse workplace where everyone feels valued and respected.If you have a passion for data and a strong attention to detail, we want to hear from you! Join our team at CWA Group Architecture and take the first step towards an exciting career in data entry.
RequirementsQualifications:
- High school diploma or equivalent.
- Proven experience in data entry or similar role.
- Proficient in Microsoft Excel and other data management software.
- Strong attention to detail and high level of accuracy.
- Excellent time management and organizational skills.
- Strong written and verbal communication skills.
- Ability to work independently and in a team environment.
- Familiarity with architecture or design industry a plus.
BenefitsBenefits:
- Competitive salary.
- Comprehensive benefits package including health, dental, and vision insurance.
- Professional development opportunities.
- Collaborative and supportive work environment.
Data Entry Clerk Remote
Posted 25 days ago
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Job Description
About the job Data Entry Clerk Remote
You may be the right candidate for this data entry position if you are highly qualified and motivated. The best candidates for this position will be looking to thrive in a dynamic and growing environment, and will have fast, accurate typing skills and impeccable organization. You could be a good candidate for this position if you have intermediate spreadsheet experience and proficiency in database management. A data expert with great attention to detail can begin their career with us in this data entry position. This job is ideal for candidates looking for a long-term contract / temporary Data Entry position.
Key Responsibilities
Review reports and data sheets
Verify, correct and delete unnecessary data, or combine data from various sources
Enter information into spreadsheets, databases and customer relationship management systems
Search for information on web sites
Maintain a detailed record of tasks, records and progress made
Request further information for documents that are considered incomplete
Analyze completed work for duplication or errors in content before submitting final product
Strong written, verbal and interpersonal skills
Strong knowledge of Microsoft Excel
Proficient in Microsoft Office
Proficient with pivot tables
Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
Accurate typing skills
Computer literacy is a must. This includes word processing, spreadsheet and presentation software, as well as databases and client database systems.
Data Entry Operator | Junior (Remote)
Posted 18 days ago
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Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
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Data Entry Operator | Junior (Remote)
Posted 18 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 18 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 18 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.