Full Job Description
Small dedicated and client-focused immigration law firm in Tucker,
Georgia, is seeking a highly experienced and professional Legal
Receptionist/Secretary to join our team. We pride ourselves on
providing personalized and effective legal services to our clients,
and we are looking for a reliable individual to be the first point of
contact for our firm.
Job Summary:
We are
seeking a seasoned Legal Receptionist/Secretary with a minimum of 10
years of experience in a legal environment. This dual role position
requires a highly organized and personable individual who can manage
front desk operations while providing essential secretarial support.
The ideal candidate will possess excellent communication skills, a
strong work ethic, and a genuine desire to assist clients.
Responsibilities:
Receptionist Duties:
· Receive clients and visitors professionally and
courteously.
· Answer calls, take messages, and
provide information.
Schedule appointments and manage the firm's
calendar.Maintain a clean and organized reception area.Receive and
distribute mail, faxes, and deliveries.Manage client intake process,
including collecting necessary information and documents.Provide
general administrative support, such as photocopying, scanning, and
filing.
Secretary Duties:
Maintain and organize client
files, both physical and electronic.Draft, format, and proofread legal
documents, including correspondence, forms, and applications.Assist
with the preparation of immigration forms and supporting
documents.Schedule appointments, hearings, and meetings, managing
attorney calendars and deadlines.Prepare and file documents with
various government agencies, including USCIS, EOIR, and DOL.Manage and
process outgoing mail and correspondence.Perform data entry and
maintain accurate records in case management software.Assist with
travel arrangements for attorneys and clients as needed.Transcribe
dictation and notes as required.Other administrative duties as
assigned.RequirementsMinimum of 10 years of experience as a Legal
Receptionist/Secretary, preferably in an immigration law
firm.Proficiency in Microsoft Office Suite (Word, Excel, Outlook,
PowerPoint).Experience with case management software.Excellent verbal
and written communication skills.Strong organizational and time
management skills.Ability to multitask and prioritize1 tasks in a
fast-paced environment.Attention to detail and accuracy.Ability to
maintain confidentiality.2Knowledge of legal terminology and
procedures.Familiarity with USCIS, EOIR, and DOL filing procedures is
highly desirable.Professional appearance and demeanor.Bilingual skills
(Spanish) are a plus.High school diploma or equivalent; associate's or
bachelor's degree preferred.