16 Administration jobs in Getzville

Office Administration Support - Entry-Level (Part-Time or Full-Time)

About the Job Position
This flexible, remote position is open to individuals living in or near Buffalo, New York. There is no requirement to report to a physical office. All tasks are completed off-site. The role is well-suited to those looking for basic, entry-level administrative work. Typical duties include data organisation, compiling product feedback, updating simple records, handling routine email communication, and supporting general office functions. You'll have the ability to set your own schedule while contributing to ongoing consumer research efforts.

Who We Are
Top Level Promotions is a project-based consulting group that partners with consumer brands to collect reliable public feedback. Through straightforward administrative assignments, we help companies improve their services, products, and user experiences. As we expand operations in the Buffalo area, we are looking for reliable, detail-oriented individuals who are comfortable with independent task completion and entry-level responsibilities.

Industries We Support:

• General Administrative Support
• Environmental Research and Energy Awareness
• Delivery and Transportation Logistics
• E-commerce and Digital Shopping
• Apparel, Accessories, and Footwear
• Food, Grocery, and Beverage Products
• Vehicle Services and Automotive Supplies
• Software and Communication Platforms
• Customer Relations and Online Assistance
• Education Tools and Academic Services
• Broadcast, Social, and Streaming Media
• Health Services and Wellness Programs
• Manufacturing and Production Lines
• Pet Goods and Care Items
• Recreation and Outdoor Equipment
• Travel and Lodging Services
• Toys, Games, and Hobby Supplies
• Consumer Behavior and Trend Analysis

Buffalo-Based Projects
Some projects may reflect Buffalo's strengths in healthcare, education, manufacturing, and logistics. As a city known for its revitalization, strong community ties, and regional influence across Western New York, Buffalo provides valuable consumer perspectives that shape smarter business decisions.

Qualifications

• Stable internet access
• Desktop or laptop with webcam and microphone
• A quiet, distraction-free environment for work

Key Skills

• Basic writing and communication abilities
• Independent work habits and good time management
• Comfort with digital forms and basic spreadsheets
• High attention to accuracy and detail

Benefits

• Select part-time or full-time hours that work for you
• Remote - perform tasks from a location that suits you
• Contribute feedback on everyday products and services
• No experience needed - guidance and task examples provided
• Eligible for ongoing project work if reliable and consistent
• No office commute needed
• You choose where you work

Compensation
Pay ranges from $18.50 to $36.00 USD per hour, based on task type, length, and complexity.

Experience
No previous experience required. All assignments include simple instructions and step-by-step guidance.

How to Apply
If you live in Buffalo and are seeking flexible, remote work with entry-level responsibilities, please submit your application online to get started.

**Overview:**
Responsible for monitoring the controls for Loan Administration that are in place within Credit policy as they apply including but not limited to; Annual Reviews, Audit Confirmations, Credit References, and daily requests from the Business line. Additional responsibilities may include procedure writing and the handling of moderate process escalations.
**Primary Responsibilities:**
+ Act as SME and a point of contact for associates and escalations.
+ Conduct quality reviews on documentation received from the Business.
+ Complete exception processing and research; resolve complex issues.
+ Participate in the planning and implementation of new processes.
+ Proactively seek out process improvements.
+ Monitor the receipt of Annual Reviews submitted by the line each day and ensure proper completion and documentation per policy.
+ Analyze financial statements received for Business banking and Commercial clients and ensure they meet Policy requirements.
+ Complete Audit confirmation request's received from CPA's on behalf of our clients.
+ Responsible for completing Credit reference requests.
+ Monitor multiple general email boxes and respond and resolve requests where applicable.
+ Data entry into commercial and department systems with the highest degree of accuracy.
+ Clear understanding of department processes and procedures.
+ Pull documents and research information for yearly bank exams.
+ Meet production standards and goals set forth.
+ Perform other assignments as requested by management.
+ Design, implement, maintain and enhance internal controls to mitigate risk on an ongoing basis. Identify risk-related issues needing escalation to management.
+ Promote an environment that supports belonging and reflects the M&T Bank brand.
+ Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.
+ Complete other related duties as assigned.
**Scope of Responsibilities:**
Works under general supervision and exercises reasonable judgment in performing duties.
Regular interactions with internal contacts within the Loan Administration department and with various other M&T business lines.
Considered an SME.
Trains peers on new policies and procedures and presents ideas to improve processes and workflow.
**Supervisory/ Managerial Responsibilities:**
Not Applicable.
**Education and Experience Required:**
Associates degree and a minimum of 2 years relevant work experience
or in lieu of a degree
a combined minimum of 4 years higher education and/or relevant work experience.
Previous coaching or training experience.
Demonstrated verbal and written communication skills, with the ability to interact professionally with internal and external partners.
Personal computer skills required with the ability to learn software programs and mainframe applications (PC knowledge and multi-screen management required).
Effective problem solving ability.
**Education and Experience Preferred:**
Bachelor's Degree.
2+ years Commercial, Business banking or Credit experience.
Experience utilizing commercial and/or Business banking systems.
Detail oriented.
Work well within a team environment.
Prior procedure writing experience.
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

**JOB DESCRIPTION**
**Job Summary**
Provider Network Administration is responsible for the accurate and timely validation and maintenance of critical provider information on all claims and provider databases. Staff ensure adherence to business and system requirements of internal customers as it pertains to other provider network management areas, such as provider contracts.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Generates and prepares provider-related data and reports in support of Network Management and Operations areas of responsibility (e.g., Provider Services/Provider Inquiry Research & Resolution, Provider Contracting/Provider Relationship Management).
+ Provides timely, accurate generation and distribution of required reports that support continuous quality improvement of the provider database, compliance with regulatory/accreditation requirements, and Network Management business operations. Report examples may include: GeoAccess Availability Reports, Provider Online Directory (including ongoing execution, QA and maintenance of supporting tables), Medicare Provider Directory preparation, and FQHC/RHC reports.
+ Generates other provider-related reports, such as: claims report extractions; regularly scheduled reports related to Network Management (ER, Network Access Fee, etc.).; and mailing label extract generation.
+ Develops and maintains documentation and guidelines for all assigned areas of responsibility.
**JOB QUALIFICATIONS**
**Required Education**
Bachelor's Degree or equivalent combination of education and experience
**Required Experience**
+ 3-5 years managed care experience, including 2+ years in Provider Claims and/or Provider Network Administration.
+ 3+ years' experience in Medical Terminology, CPT, ICD-9 codes, etc.
+ Access and Excel - intermediate skill level (or higher)
**Preferred Education**
Bachelor's Degree
**Preferred Experience**
+ 5+ years managed care experience
+ QNXT; SQL experience
+ Crystal Reports for data extraction
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $77,969 - $106,214 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

**JOB DESCRIPTION**
**Job Summary**
Responsible for the management of the benefits, operations, communication, reporting, and data exchange of the Medicare product in support of strategic and corporate business objectives. Develops infrastructure, standards, and policies and procedures for the Medicare and Dual Eligible Program and participates in the strategic development of its products and services.
**KNOWLEDGE/SKILLS/ABILITIES**
+ Establishes audit controls and measurements to ensure correct processes are established. Develops and performs internal audits/risk assessments, monitoring program for Molina Healthcare departments. Provides post audit findings and recommendations to ensure contractual State and Federal Compliance.
+ Coordinates development of written policies and procedures regarding compliance with local, state and federal guidelines.
+ Establishes member grievance appeals and policies and updates annually or as directed by the Centers for Medicare and Medicaid Services.
+ Establishes non-contracted provider dispute and appeals policies and policies and updates annually or as directed by the Center for Medicare and Medicaid.
+ Responsible for development, implementation, and maintenance of department strategic initiatives.
**JOB QUALIFICATIONS**
**Required Education**
Graduate Degree or equivalent combination of education and experience
**Required Experience**
7-9 years
**Preferred Experience**
10+ years
To all current Molina employees: If you are interested in applying for this position, please apply through the intranet job listing.
Molina Healthcare offers a competitive benefits and compensation package. Molina Healthcare is an Equal Opportunity Employer (EOE) M/F/D/V.
Pay Range: $88,453 - $172,981 / ANNUAL
*Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level.

Salary: $1000 / Week
Amergis Healthcare Staffing is looking for qualified Administrative Assistants to be responsible for a variety of administrative and clerical duties to help improve efficiencies at an organization. The Administrative Assistants will be the initial contact person for patients when they enter the medical office.
Qualifications
+ High school diploma or GED required
+ Associate's degree (A.A.) or equivalent form two year college or technical school or six months to one year related Administrative Assistant experience and/or training; or equivalent combination of education and Administrative Assistant experience preferred.
Benefits
At Amergis, we firmly believe that our employees are the heartbeat of our organization and we are happy to offer the following benefits:
+ Competitive pay & weekly paychecks
+ Health, dental, vision, and life insurance
+ 401(k) savings plan
+ Awards and recognition programs
*Benefit eligibility is dependent on employment status.
About Amergis
Amergis, formerly known as Maxim Healthcare Staffing, has served our clients and communities by connecting people to the work that matters since 1988. We provide meaningful opportunities to our extensive network of healthcare and school-based professionals, ready to work in any hospital, government facility, or school. Through partnership and innovation, Amergis creates unmatched staffing experiences to deliver the best workforce solutions.
Amergis is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Description
Jenny Bour with Robert Half is working with a dynamic and fast-paced organization that is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership. This full-time Executive Administrative Assistant role requires someone with excellent communication skills, strong attention to detail, and the ability to manage multiple tasks seamlessly. If you are a self-starter who thrives in a fast-paced environment and enjoys supporting executive leadership, we'd love to hear from you. Apply today to join a team where your skills and initiative will be valued and rewarded!
Responsibilities:
+ Provide comprehensive administrative support to a senior executive, including managing incoming calls, emails, visitors, and general office operations.
+ Coordinate and maintain an executive-level calendar, arranging meetings, appointments, and travel logistics.
+ Draft correspondence and respond to inquiries on behalf of the executive.
+ Create reports, presentations, and handle various daily projects.
+ Conduct research, compile data, and prepare materials for meetings and decision-making.
+ Handle confidential and proprietary information with utmost discretion.
+ Manage mail distribution and operate standard office equipment.
+ Liaise with vendors and monitor accounts related to communications services and IT providers.
+ Arrange travel and accommodations for staff, including for conferences and trade shows.
+ Perform other duties as assigned.
Requirements
+ 5+ years of experience working in an Executive Assistant role
+ Proficient in Microsoft Excel with the ability to create, manage and interpret spreadsheets and data.
+ Demonstrated experience in administrative assistance, providing support to senior executives and teams.
+ Proven expertise in calendar management, ensuring all meetings, events and appointments are accurately scheduled and rescheduled as necessary.
+ Ability to maintain a calendar efficiently, handling unexpected changes and conflicts in a timely manner.
+ Proficiency in booking travel arrangements, including flights, accommodations and transportation.
+ Experience in arranging both domestic and international travel, understanding the nuances and requirements of each.
+ Bachelors Degree Preferred
**For immediate and confidential consideration, please apply directly or send your resume to Jenny Bour via LinkedIn.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

**Overview:**
Serve as a liaison for their leader within the organization, responding to questions and issues on departmental and bank matters. Will be integral in time management prioritization, supporting major initiatives, and being an initiative-taking communicator on behalf of the manager.
**Primary Responsibilities:**
+ Creates non-routine correspondence and communications on behalf of manager.Perform elevated level administrative / project assignments, relieving management of many day-to-day operations and ensuring smooth functioning of teams they support.
+ A key focus will be to support advancing our work for The Way We Work 2-day workshops and managing communication, coordination (Food & Hotel) and prepare training sites with room set up.
+ Prepare and arrange business presentations, management letters, and other communications to include creating agendas, meeting minutes and actively tracking and driving follow up actions.
+ Advance calendar management and proactive scheduling. Ensuring high frequency meeting cadence around critical initiatives while prioritizing critical meetings and decisioning those appointments that should be postponed and/or canceled. Coordinate all travel arrangements.
+ Will utilize Microsoft suite including creating PowerPoint presentations in support of leadership and initiatives needs.
+ Prepare disbursements and billings for approval. Maintains financial expense records.Adhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policies.
+ Promote an environment that supports belonging and reflects the M&T Bank brand.Maintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicable.Complete other related duties as assigned.
**Education and Experience Required:**
+ Associate's degree or equivalent in experience
+ 4 years progressive secretarial/administrative support experience with demonstrated development of skills on-the-job
+ Full knowledge and experience of activities and procedures of position
+ Proficiency with personal computers and pertinent software programs: word processing, spreadsheet, presentation creation in PowerPoint and outlook
+ Ability to maintain confidentiality and discretion, using sound judgment
M&T Bank is committed to fair, competitive, and market-informed pay for our employees. The pay range for this position is $18.57 - $30.95 Hourly (USD). The successful candidate's particular combination of knowledge, skills, and experience will inform their specific compensation.
**Location**
Buffalo, New York, United States of America
M&T Bank Corporation is an Equal Opportunity/Affirmative Action Employer, including disabilities and veterans.

Seeking a seasoned Project Manager Office Analyst with a proven track record of PMO or Project Management within the Technology, Banking or Consultancy industry. In this fast-paced environment you must be able to prioritize tasks, work within deadlines, taking a pragmatic and considered approach, paying close attention to details, you will need to employ strong oral and written communication skills. The Information Services Group (ISG) is responsible for providing authoritative sources of reference data to our clients across the Institutional Client Services (ICG) organization, through implementing state of the art technologies which promote the collection, storage, analysis, and distribution of product, pricing, account and corporate action data. The ISG organization works in partnership with data clients across all ICG business lines, deploying solutions to increase their competitiveness, through restructuring business processes, simplifying information access, and providing business intelligence around critical data.
**Key Responsibilities:**
The Project Manager Office Analyst will be accountable for the following responsibilities:
+ Project coordination for several PMO competence areas across ISG program/project portfolio
+ Collaborate with technology leads and project managers to ensure the successful execution of a large portfolio of programs and projects in compliance with Citi's Program and Project Management Procedure and Policy ensuring end-to-end governance. Enforce a culture of SDLC best practices across the technology group
+ Serve as liaison between multiple domain areas within ISG to synthesize information for communications / presentations
+ Maintain existing departmental and Project Office policies and procedures
+ Continue to update and improve project methodologies, provide mentoring and training to other PM's and act as an SME
+ Support team members in the planning, directing and coordination of day-to-day activities of running a program or portfolio of programs
+ Liaise with a range of teams from Technology Central Business Office, Technology Leads, Program Managers and Management Office team, providing insightful financial and business analysis and developing senior management reports, to define and track key operational/program metrics and to help drive business decisions to achieve goals
+ Proactively follows escalation and change control processes, when necessary
+ Utilize proficient Microsoft Excel and PowerPoint skills to provide effective reporting and documentation including dashboards and scorecards
+ Excellent oral and written communication skills necessary to effectively communicate issues, risks and progress on complex processes to multiple stakeholders
+ Self-initiate, work productively when unsupervised and multitask across multiple concurrent projects
**Required Qualifications:**
+ Educated to bachelor's degree level or equivalent
+ PMP or similar project management certification preferred
+ Expert level experience with SDLC processes - Agile/Waterfall methodology
+ Ability to proficiently use MS Office products, particularly Excel and PowerPoint
+ Documentation preparation & review, strong knowledge of SDLC methodologies (traditional, Agile & hybrid)
**Desired Qualifications:**
+ Strong listening, presentation, communication, and influencing skills. Articulates with confidence to senior management
+ Strong attention to detail in supporting management reporting with clear and concise data analysis and presentation
+ Highly motivated and self-directed; exhibits thought leadership and strong critical thinking skills
+ Ability to multitask and work across various groups globally
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**Job Family Group:**
Technology
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**Job Family:**
Business Analysis / Client Services
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**Time Type:**
Full time
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**Primary Location:**
Getzville New York United States
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**Primary Location Full Time Salary Range:**
$70,080.00 - $105,120.00
In addition to salary, Citi's offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
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**Most Relevant Skills**
Please see the requirements listed above.
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**Other Relevant Skills**
For complementary skills, please see above and/or contact the recruiter.
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**Anticipated Posting Close Date:**
Jul 18, 2025
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_Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law._
_If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi ( ._
_View Citi's EEO Policy Statement ( and the Know Your Rights ( poster._
Citi is an equal opportunity and affirmative action employer.
Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.

**Administrative/Clerical**
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212173
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Aurora, NY. Job ID#212173**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled