137 Administrative Assistant jobs in Mineola

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **Brooklyn, NY.** These are _registry_ positions with our company. *$100 Sign-On Bonus*
**Pay Rate:** $18 / hour
*W2
**Shift details:**
+ Various
**Job Descriptions:**
The New York State Office of General Services (OGS), on behalf of the New York State Community Commission on Reparations Remedies, is seeking quotes for a person to take, organize, format, and transmit meeting minutes for the NYS Community Commission on Reparations Remedies.
**Qualifications:**
+ Candidate must have previous experience creating meeting minutes for large, business/public meetings.
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

Description We are looking for a detail-oriented Administrative Assistant to join our Property Management Office in Bronx, New York. In this role, you will support daily operations by assisting residents with inquiries and work orders, coordinating repairs, and ensuring seamless communication between the office and maintenance teams. Your focus will be on delivering outstanding service while maintaining an organized and efficient workflow.
Responsibilities:
- Assist residents with submitting work orders and tracking repair requests to ensure timely resolutions.
- Coordinate with maintenance staff to schedule and follow up on repair and service requests.
- Provide exceptional customer service by addressing resident inquiries and concerns promptly.
- Maintain organized records and documentation for work orders, repairs, and other administrative tasks.
- Oversee benefit-related functions, including COBRA administration and leave of absence coordination.
- Support compensation and benefits processes to ensure compliance with company policies.
- Facilitate communication between residents, office staff, and maintenance teams to promote efficiency.
- Monitor and update office systems to improve workflow and resident satisfaction.
- Handle administrative tasks such as filing, scheduling, and correspondence.
- Assist in the preparation of reports and summaries for management review. Requirements - Proven experience in an administrative or customer service role, preferably in property management.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent communication skills, both written and verbal, to interact effectively with residents and staff.
- Familiarity with benefits coordination, including COBRA administration and leave of absence processes.
- Proficient in using office software and systems to maintain records and streamline operations.
- Detail-oriented mindset to ensure accuracy in documentation and reporting.
- Ability to work collaboratively with a team while maintaining a high degree of professionalism.
- Knowledge of compensation and benefits processes is a plus.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Part-Time Administrative Assistant
Job Description
This is a part-time position requiring 20-30 hours of work per week. The role demands a high level of discretion, as you will be handling sensitive and personal information.
Responsibilities
+ Manage and schedule calendars for meetings and travel.
+ Respond to company and personal emails.
+ Handle mailing tasks efficiently.
+ Coordinate with outsourced accounting for tax information and other documentation.
+ Perform data entry for various types of documentation.
+ File and organize forms systematically.
+ Communicate with outsourced benefits and payroll company using the Gusto system.
Essential Skills
+ Administrative support
+ Data entry
+ Administration
+ Clerical tasks
+ Proficiency in Microsoft Suite
+ Filing
+ Calendar management
Additional Skills & Qualifications
+ Must be trustworthy
+ Exemplary communication skills
+ 2-3 years of administrative experience
Work Environment
The role involves working in a professional office setting where handling sensitive information is a routine task. The position offers flexible hours within the 20-30 hours per week range. The dress code is business casual, and the work is performed primarily using computers with standard office software.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Job Title: Administrative Assistant
Job Description
We are seeking a dedicated and organized Administrative Assistant to join our team. The successful candidate will contribute to the effective management of data and documentation using QuickBooks and other platforms, ensuring smooth and efficient operations.
Responsibilities
+ Enter data from facility management into QuickBooks, with QuickBooks experience being advantageous.
+ Generate, customize, oversee, and monitor invoices using QuickBooks.
+ Assist in the documentation and tracking of invoice submittal statuses using multiple online platforms.
+ Maintain multiple hard copy files and ensure proper statuses are being used.
+ File documents throughout the day and follow up on multiple tasks.
+ Arrange electronic files for easy access and retrieval.
+ Address and respond promptly to inquiries from various clients.
+ Communicate effectively within a team environment.
+ Take notes during meetings and training sessions for future reference.
Essential Skills
+ 1+ year of office/administration experience within the construction industry is required
+ Computer savvy with proficiency in Microsoft Office Suite.
+ QuickBooks experience is preferred
+ Detail-oriented with the ability to understand and meet deadlines.
+ Strong organizational skills and ability to follow up on tasks.
Pay and Benefits
The pay range for this position is $20.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Hyde Park,NY.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.

Location
VYV - 474 Warren Street
Business
We know that a "one-size-fits-all" approach doesn't work when it comes to residential living. That's why, at Brookfield Properties, our portfolio features a wide range of options for any stage of life. And though our properties may be diverse, one thing is universal: all offer the unparalleled quality, service, and support our residents deserve.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
Provides operational and administrative support to the Property Manager for assigned communities. Coordinates, enhances and maintains positive resident relations. Oversees portions of building operations, including resident ledgers, bill pay and vendor management. Monitors regulatory compliance and company policies and procedures related to property management.
Essential Job Functions
1. Enhance Resident Relations: Fosters good tenant relations by managing requests/complaints. Receives tenant services requests and takes appropriate action to resolve issues. Manage resident service using property management systems, directing inquiries as required to the appropriate building operations departments.
2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests. Prepares service orders when residents call and distributes to appropriate associates for completion. Follows up on forwarded maintenance requests and makes sure that all residents are notified if there must be a delay. Ensures completion of resident service requests.
3. Maintains working knowledge of leasing policies and procedures and performs functions related to leasing and lease renewals. Ensures effective and appropriate implementation in accordance with Corporate Office and Fair Housing policies and procedures. Makes follow-up calls, sends follow-up literature and pursues rental status.
4. Conducts move-in and move-out inspections of apartments to determine applicable charges for damages. Conducts inspections to determine market readiness and implements high quality standards of cleanliness and aesthetic appearance. May perform interim unit inspections.
5. Collects rent from residents, verifies amount paid, accounts for discrepancies, deposit rent checks, sends verifying information to Corporate Office and follows up on any delinquent rents, initiating eviction procedures as necessary.
6. Records and files: Maintain records and files of building office operations including contracts, purchasing records, notifications, permit renewals and violations. May prepare purchase orders, code and process vendor invoices for payment, send documentation to Corporate Office and follow up on vendor payment inquiries.
7. Maintain Certificates of Insurance: Ensure all tenant and vendors working within the building meet certificate of insurance requirements. Review and file all certificate of insurances submitted to building office.
8. May perform other duties as necessary.
Education
This position requires a(n) High school diploma / GED
Additional degree(s) that are preferred for this position include:
Associate Degree in Property management
Work experience
1-2 Years Leasing, Bookkeeping, Operations
Compensation
Commensurate with Experience
$20.48 - 28.67 hourly
Great Incentives!
Brookfield Properties cares about the well-being and work-life balance of our valued associates! To show how much we care, we offer awesome incentives that include:
+ Full benefits package
+ Generous paid time off
+ 401(k) with company match
+ Growth and advancement opportunities
+ Lucrative referral bonus program
+ Incredible associate rental discount if you choose to live on-site! Who wouldn't want to live at one of our beautiful properties (especially at a discounted rate)!
Equal Opportunity Employer: Minorities/Religion/Sex/Protected Veterans/Disability/Sexual Orientation/Gender Identity/Marital Status/Pregnancy/Age/National Origin/Genetic Information. Drug free workplace
#LI-DG24
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPMF
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.

Description We are looking for an experienced Administrative Assistant to join our team in Woodside, New York. This is a Contract-to-permanent position, offering an opportunity to contribute to a dynamic and family-oriented business environment. The ideal candidate will excel in organizational tasks, communication, and attention to detail while supporting daily office operations.
Responsibilities:
- Manage daily administrative tasks to ensure smooth office operations.
- Answer incoming phone calls professionally and direct them to the appropriate departments.
- Perform accurate data entry and maintain organized records.
- Handle receptionist duties, including welcoming visitors and managing inquiries.
- Provide support to team members with scheduling, correspondence, and document preparation.
- Coordinate office supplies and ensure all materials are adequately stocked.
- Assist with filing, scanning, and other clerical tasks as needed.
- Collaborate with team members to ensure efficient workflow and task completion. Requirements - Proven experience as an Administrative Assistant or in a similar role.
- Strong proficiency in data entry and office software applications.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks effectively.
- Skilled in answering inbound calls and managing receptionist duties.
- High level of attention to detail and organizational skills.
- Familiarity with administrative office procedures and practices.
- Strong attention to detail and ability to work as part of a team. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Health Advocates Network is currently seeking a **Administrative Assistant** to work at a facility in **New Rochelle, NY.** These are _registry_ positions with our company.
**Pay Rate:** $19 / hour
*W2
**Shift details:**
+ M-F typical hours 9am - 5pm
The minimum qualifications include excellent knowledge of Microsoft Office, specifically Word and Excel, as well as other tracking and database systems required for completion of essential tasks necessary to maintain compliance with mandatory Federal and NY State surveillance activities for over 90 skilled nursing homes and adult day health care facilities.
Preferred qualifications include familiarity with health care facility surveillance and complaint incidents and investigation correspondence and reporting; familiarity and knowledge of the ASPEN System, Health Commerce System (HCS) and the applications within the HCS such as NYSECON (New York State Electronic Certificate of Need), HFIS (Health Facilities Information Systems) and E-POC (Electronic Plan of Correction). Prior experience working in the NYSDOH MARO Nursing Home Program is preferred.
The successful candidates should be dependable, highly-motivated, detail-oriented, comfortable working autonomously, and work well with others.
Duties include:
1) Completes mandatory Federal (CMS) reports, data entry and tasks required for Federal reimbursement and to maintain RO compliance with Federal nursing home performance measures for surveillance activities.
2) Creates and maintains files according to Federal and NYS requirements.
3) Entering Survey Data in Aspen Central Office electronic Federal reporting system
4) Creating survey letters to providers, tracking survey event status in Federal system
5) Processing FOIL requests by identifying, retrieving, copying pertinent documents, drafting and submitting letters to Records Access Office
6) Processing and logging mail, fax, scanned documents
7) Organizing, binding, filing, purging survey documents per DOH policies
8) Creating electronic survey shells and preparing paper survey document packets
9) Generating CON and project reports and maintain data
10) Maintaining survey tracking log
11) Maintaining adequate office supplies for administrative and survey staff
12) Providing main reception desk coverage
13) Makes call downs to providers, gathering information and reporting per CO and RO requests (ad hoc)
**Benefits:**
-Medical
-Dental
-Vision
-Term Life
-Short-Term Disability Coverage
-401K
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at **( ** and ask to speak with **Vanessa** (Monday-Friday 8:30 AM-5:00 PM PST). Refer friends, Earn rewards! Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability