16 Administrative Assistant jobs in Tulsa

Location: Tulsa, OK

Work Arrangement: In Office

A Day in the Life:

A typical day as a Tax Administrative Assistant might include the following:

• Provide operational administrative support to the tax department that optimizes efficiency organization and client satisfaction.
• Process and assemble tax returns, extensions, e-filings, and tax organizers.
• Prepare, send, and track tax engagement letters.
• Prepare correspondence, proofread, and format documents.
• Assist in maintaining databases, new client setup, spreadsheets, project tracking, due date reports, etc. to be current and accurate.
• Work collaboratively to provide overflow and backup support for other team members.
• Ability to professionally interact and effectively communicate with partners, managers, and staff.
• Be a positive influence for the administrative team and the tax department.
• Perform other duties as assigned by the Department Head and Manager.
• Utilize tax and accounting software to complete a wide range of tasks.
• Regular and predictable attendance in office.
• Demonstrate an ability to multi-task and meet deadlines.
• Open to new challenges and assist with special projects as requested.
• Run office errands when necessary.
• The ideal candidate must be able to work overtime and Saturdays during the busy tax filing periods.

Who You Are:

• You thrive in a high-volume, fast-paced work environment.
• You are a multi-tasking master, and there has never been a deadline you could not meet.
• You hold yourself to the highest professional standards and maintain strict client confidentiality.
• You love collaborating and being part of a team, but also enjoy working alone with limited supervision.
• Flexibility to work additional hours if needed during peak periods of the year.
• You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.
• Familiarity with CCH Access Tax, Document, CCH Engagement, 1040 Scan. Experience with Autoflow and Microsoft Dynamics, a plus.
• You are proficient in:
• Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.
• Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.
• DocuSign: including creating, sending, and tracking documents for e-signature.
• Adobe Acrobat: including creating, editing, and commenting on PDFs.
• Microsoft Outlook and Teams.
• You have a high school diploma and 3+ or more years of experience in administrative support.
• Experience in public accounting administration is a plus.
• You have strong written and verbal communication skills.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us onFacebook,Twitter,Instagram,LinkedInor ourAbout Uspage.

For extra assistance in your job search journey, explore EB Career Resources-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

Join Our Mission. Make a positive change.
Now Hiring: Program Support Specialist - Administrative Assistant - Tulsa, OK
Full Benefits | Full-Time | Faith-Based Nonprofit

At Circle of Care, we believe that every family deserves support. We're looking for a passionate Program Support Specialist to providing program support for the Pearl's Hope (PH) transitional housing program as well as administrative support for the Frances E. Willard (FEW) campus in Tulsa, OK. If you're driven by purpose, committed to making a difference, and encouraged by supporting the needs of a non-profit this could be for you.

Your Impact: What You'll Do

• Assist clients and guests in the office and help with all administrative duties.
• Plan and set up on the FEW campus for all staff or community meetings.
• Coordinate volunteers and process paperwork
• Provide and supervise childcare for groups/meetings, by engaging in age-appropriate activities to ensure their well-being and safety.
• Communicate effectively with parents and guardians regarding their children's needs and activities.
• Conduct regular and unannounced inspections of clients' rooms, addressing any concerns that arise.
• Provide guidance and education to help clients make necessary improvements.
• Maintain client records in accordance with organization's CQI practices.
• Work cooperatively with program staff to coordinate special events and activities.
• Assist in safety inspections, and campus safety drills

• Experienced in administrative duties
• Ability to work with clients and children in transitional living
• Detail-oriented, organized, and self-motivated
• Open to learning, flexible, open to feedback
• Committed to Christ-centered service and passionate about the mission of Circle of Care

• Associates degree in business or a related field
• 2+ years of experience in administrative position
• Ability to work flexible hours including occasional evenings
• Possess a valid Oklahoma driver's license
• Ability to pass background check, pre-employment drug screening, and physical
• Minimum age 21 years old

• 100% employer-paid health insurance
• 403(B) with up to 6% employer match
• Generous paid time off including vacation, sick leave, birthday, holidays, and parental leave
• Mission-driven work in a supportive, faith-based environment
• Local impact - serve your community while growing professionally

Join Our Mission. Make a positive change.
Now Hiring: Program Support Specialist - Administrative Assistant - Tulsa, OK
Full Benefits | Full-Time | Faith-Based Nonprofit

At Circle of Care, we believe that every family deserves support. We're looking for a passionate Program Support Specialist to providing program support for the Pearl's Hope (PH) transitional housing program as well as administrative support for the Frances E. Willard (FEW) campus in Tulsa, OK. If you're driven by purpose, committed to making a difference, and encouraged by supporting the needs of a non-profit this could be for you.

Your Impact: What You'll Do

• Assist clients and guests in the office and help with all administrative duties.
• Plan and set up on the FEW campus for all staff or community meetings.
• Coordinate volunteers and process paperwork
• Provide and supervise childcare for groups/meetings, by engaging in age-appropriate activities to ensure their well-being and safety.
• Communicate effectively with parents and guardians regarding their children's needs and activities.
• Conduct regular and unannounced inspections of clients' rooms, addressing any concerns that arise.
• Provide guidance and education to help clients make necessary improvements.
• Maintain client records in accordance with organization's CQI practices.
• Work cooperatively with program staff to coordinate special events and activities.
• Assist in safety inspections, and campus safety drills

• Experienced in administrative duties
• Ability to work with clients and children in transitional living
• Detail-oriented, organized, and self-motivated
• Open to learning, flexible, open to feedback
• Committed to Christ-centered service and passionate about the mission of Circle of Care

• Associates degree in business or a related field
• 2+ years of experience in administrative position
• Ability to work flexible hours including occasional evenings
• Possess a valid Oklahoma driver's license
• Ability to pass background check, pre-employment drug screening, and physical
• Minimum age 21 years old

• 100% employer-paid health insurance
• 403(B) with up to 6% employer match
• Generous paid time off including vacation, sick leave, birthday, holidays, and parental leave
• Mission-driven work in a supportive, faith-based environment
• Local impact - serve your community while growing professionally

Remote Work From Home Data Entry Clerk for Entry Level Position

Work at home position for job seekers from virtually any work background who are interested in part-time, side gigs, micro jobs, work from home jobs and remote telecommute jobs.

We're looking for folks who want to earn weekly doing something strictly online and with maximum flexibility.

This is a great way to earn extra money in your spare time by working at home! For more information apply to our job posting and then look for email to apply to our online site. * You must apply online additionally.

Benefits

• Work when you want.
• Earn serious cash working part time or full time.
• Learn new skills that you can take anywhere.
• Ditch the commute & the high gas prices
• No degree required
• Supplement your existing job. No need to quit your current job, unless you really hate it.
• We provide training and tools to help you succeed in this industry
• Excellent gig for Stay at home moms, retired folks, disabled people and anyone looking to learn how to make income online.
• Much more.

Remote work from home skills could include:

Ready to get started? Apply today and start earning as quick as today.

Thanks for checking us out and we look forward to helping you achieve your goal of earning extra side income.

As a reminder the folks who work with us come from a wide variety of backgrounds like customer service representative, administrative assistant, health care workers, human resources, warehouse workers, car delivery drivers, remote work from home professionals, and many more.

• Employee discounts
• Flexible schedule
• Training & development
• Wellness resources

NOW HIRING FOR FOLLOWING LOCATIONS: South Tulsa, Bixby, and Broken Arrow

We are Jackson Hewitt, Working Hard for the Hardest Working. We have a new Career Opportunity for you to deliver exemplary customer service, and become someone's tax hero!

Join the team that is focused on being advocates for our clients, and getting them their maximum tax refund, faster, and with fewer associated fees. Stand out as friendly, attentive, and knowledgeable. Jackson Hewitt offers training related to income tax preparation and the delivery of excellent customer service. This position has access to and regularly works with information of a sensitive, highly confidential nature; and regularly deals with diverse matters which require a working knowledge of the business.

Responsibilities

• Presents the Company's value proposition to clients concerning various company products and services and uses prescribed selling techniques
• Conducts a thorough in-person interview with potential clients, using the company's propriety tax software application
• Delivers exceptional customer service by anticipating customer needs and considers the impact of all decisions/actions on the customer
• Answering client calls via our national call center routing system
• Completes all related tax forms in accordance with policies, and in compliance with legislation and regulations. Furnishes taxpayers with sufficient information and advice to ensure correct tax form completion
• Consults tax law reference materials to determine procedures for preparation of atypical returns
• Answers questions and provide future tax planning to clients
• Reviews financial records such as income statements and documentation of expenditures to determine forms needed to prepare tax returns
• Researches tax related questions and issues, and responds to clients appropriately and within a timely manner
• Resolves client complaints, or refers situations to supervisor (as appropriate) for resolution
• Audits all tax return forms for accuracy and completeness (i.e., client signatures)
• This position has access to and regularly works with information of a sensitive, highly confidential nature, and regularly deals with diverse matters which require a working knowledge of the business

• Top candidates for this position will have retail experience providing exceptional client service and performing multiple tasks in a fast paced environment
• Hands-on marketing with surrounding businesses, including office visits to promote brand awareness and new clientele
• High School Degree or equivalent
• 1+ years experience preferably in sales, service and tax preparation
• Good communication, interpersonal and customer services skills
• Basic knowledge of computer functions and math required
• Ability to lift a maximum of 25 lbs
• Strong attention to detail and accuracy
• Ability to work under pressure, in a fast-paced working environment

• Field Instructor, Remote Support or Call Center certified
• Enrolled Agent (EA) certification

About the job Data Entry Clerk / Full time (Remote)

We are seeking a highly organized and detail-oriented Data Entry Clerk

to join our team on a full-time basis. As a Data Entry Clerk, you will

play a critical role in maintaining the accuracy and integrity of our

organization's data. This is a remote position, allowing you to work

from the comfort of your own home while contributing to our data

management processes.

Responsibilities

• Accurate Data Entry: Enter a variety of data into our database systems with exceptional attention to detail. This includes inputting information from various sources such as paper documents, digital files, and online forms.
• Data Verification: Review and verify data for accuracy, completeness, and consistency. Identify and rectify any discrepancies or errors in the data to ensure data integrity.
• Data Maintenance: Regularly update and maintain the database by adding, modifying, or deleting data as required. Ensure data is organized and easily accessible for retrieval.
• Quality Control: Conduct routine checks to ensure data quality and make necessary corrections or updates as needed. Follow established protocols and standards for data entry and management.
• Confidentiality: Adhere to strict confidentiality guidelines when handling sensitive information and maintain the highest level of data security and privacy.
• Record Keeping: Maintain accurate records of data entry activities, including source documents and any modifications made to the data.
• Communication: Collaborate with team members and supervisors to clarify data requirements, resolve issues, and ensure smooth data entry operations.
• Process Improvement: Identify opportunities for process improvements and suggest enhancements to streamline data entry tasks and improve overall efficiency.
• Timely Reporting: Prepare regular reports on data entry activities, progress, and any issues encountered. Provide updates to management on data quality and accuracy.

• Education: High school diploma or equivalent qualification is required. Additional education or certifications in data entry or related fields are a plus.
• Experience: Proven experience as a Data Entry Clerk or similar role is preferred. Experience in remote work environments is an advantage.
• Typing Skills: Excellent typing skills with a high level of accuracy and speed. Proficiency in using keyboard shortcuts and data entry software is desirable.
• Attention to Detail: Strong attention to detail and ability to spot errors or inconsistencies in data. A meticulous approach to work is essential.
• Organizational Skills: Exceptional organizational and time management skills to handle large volumes of data and meet deadlines.
• Technical Proficiency: Proficient computer skills, including knowledge of spreadsheet software (e.g., Microsoft Excel, Google Sheets) and database management systems. Familiarity with data entry tools and software is a plus.
• Confidentiality: Strict adherence to confidentiality policies and regulations when handling sensitive and confidential data.
• Communication: Excellent verbal and written communication skills to effectively collaborate with team members and relay information accurately.
• Self-Motivation: Ability to work independently and maintain high productivity while working remotely. Self-discipline and the ability to manage time efficiently are crucial.
• Problem-Solving: Strong problem-solving skills to identify and rectify data inconsistencies or errors.
• Adaptability: Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Internet and Technology: Reliable high-speed internet connection and access to necessary hardware/software for remote work.

Description:

We are looking for individuals to participate in National & Local Paid Focus Groups, Clinical Trials, and Phone Interviews. This is a great opportunity to earn extra income from the comfort of your home by sharing your opinions on various topics such as child-related issues, cell phones, entertainment, food, sports, electronics, pets, and automobiles. The responsibilities include participating in discussions, completing written surveys, and using products or services provided for feedback.

Requirements:

• Must have a smartphone with a working camera or a desktop/laptop with a webcam
• Reliable internet connection
• Desire to fully participate in one or several of the above topics
• Ability to follow instructions

Benefits:

• Flexibility to work remotely
• No minimum hours
• Opportunity to review and use new products or services before they are launched publicly
• Compensation ranges from $75 to $50 per 1-hour session and 300 to 750 for multi-session studies

Educational Requirements:

• High school diploma or equivalent

If you are looking for a flexible part-time remote work opportunity with no previous experience needed, this is the perfect position for you.

About the job Data Analyst - Entry Level (Remote)

We are looking for the right people people who want to innovate, achieve, grow and lead. We attract and retain the best talent by investing in our employees and empowering them to develop themselves and their careers. Experience the challenges, rewards and opportunity of working for one of the worlds largest providers of products and services to the global energy industry.

Job Description & Responsibilities:
Data Scientist under general supervision will perform data engineering, data modeling and model deployment.
Analyze large scale complex business data (time series data, structured/unstructured) from various data sources and draw insights
Leverage common open-source Machine Learning/Deep Learning packages for identifying data patterns and/or building predictive models
Conduct statistical analysis to determine trends and significant data relationships
Keep up to date with latest Machine Learning and Artificial Intelligence advancements
Work with data engineers to design and construct data pipelines for reproducible analysis
Leverage cloud computing technologies like Microsoft Azure and distributed computing technologies like Apache Spark
Present results of analyses, including design of graphs, charts, tables, and other data visualizations

Qualifications:
Industry experience in predictive modeling, data science and analysis.
Knowledge of Machine Learning frameworks and packages, including Keras, TensorFlow, Scikit-Learn and cloud computing platforms like Azure.
Experience handling terabyte size datasets, diving into data to discover hidden patterns and using data visualization tools.
Experience writing code in Python, R, Scala, and distributed computing technologies like Spark.
Demonstrated teamwork, strong communication skills, and collaborative in complex engineering projects.
Completion of an undergraduate degree in STEM. Master's degree in STEM is preferred.

Candidates having qualifications that exceed the minimum job requirements will receive consideration for higher level roles given (1) their experience, (2) additional job requirements, and/or (3) business needs.