98 Administrative Roles jobs in Brea

Ideal candidate will reside in Southern California.

The Director of Business Office is responsible for general oversight of the business office department in assigned communities, ensuring Oakmont standards are met so that service exceeds customer expectations. The Director of Business Office leads the business office specialist in supporting communities in all aspects of business office operations and will work directly with Business Office Directors and Executive Directors to ensure service is delivered at the highest standard. The Director of Business Office utilizes key metrics, fundamentals of business office management and Company policies and procedures to achieve company goals.

Salary range: $95k-$105k

With communities across California, Hawaii, and Nevada, opportunities for career growth, relocation, and travel are significant. In addition, eligible team members may enjoy the following benefits:

• Medical, Dental, and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Complimentary Meals
• Bonus Opportunities
• Company Paid Life Insurance
• Team Member Discount Program (LifeMart)
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Student Loan Refinancing
• Tuition Reimbursement
• Pet Insurance
• Employee Assistance Program
• Emergency Financial Assistance

Position Responsibilities:

• Delegates and supervises Regional Specialists schedules, assignments and proper allocation of time based on need and priority of the organization.
• Assist in recruiting, onboarding and training of new business office leadership including Business Office Directors, Business Office Specialist and other Business Office team members as identified.
• Supports VP of Administration in establishing department goals, gauging the effectiveness of programs and identification of areas of opportunity.
• Participates as assigned in financial performance management. Maintains oversight of Accounts Receivable, Account Payable, Month End Processing. Experience with reading and interpreting financial data including revenue and expense.
• Travels to Oakmont communities based on need and priority. Flexibility and availability are required.

Required Education and Experience:

• Multi-site experience preferred.
• Maintain a Residential Care Facility for the Elderly (RCFE) administrators' license per state requirements.
• Bachelor's degree in business administration, Accounting or related field or equivalent experience. Three (3) years working in RCFE or equivalent education and experience and minimum 2 years managerial experience.

Specific Knowledge, Skills, Licenses, Certification:

• Proficiency in community software platforms including Microsoft Office, Property Management, Accounts Payable, Accounts Receivable, Purchasing, Payroll, Applicant Tracking Systems.
• Excellent organizational and time management skills with the ability to meet tight deadlines while still maintaining accuracy.
• Must be highly motivated and able to work with little direction at times or with a sense of urgency and specific instruction at other times.
• Proficient in training adult learners.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG currently serves seniors across 89 communities in California, Hawaii, and Nevada. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

Work from Home Office, Data Entry Remote Part-Time/Full-time Job

About the Job Position:

This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.

About Us:

Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.

Some of the Industries in Which We Work.

Qualifications:

Skills:

Job Perks:

Salary:

This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.

Experience:

This is an introductory position and training is provided to successful candidates.

Application:

Sincerely,

• Administrative and Office Support
• Environmental and Clean Energy Initiatives
• Logistics and Transportation
• Online Retail and E-commerce
• Fashion and Apparel
• Food and Beverage Services
• Automotive and Mobility Products
• Technology and Communications
• Customer Experience and Support
• Digital Education
• Media and Entertainment
• Healthcare and Wellness
• Manufacturing and Industrial Services
• Pet Products and Animal Care
• Outdoor and Recreational Goods
• Travel and Hospitality
• Toys, Games, and Family Products
• Consumer Research and Feedback

• Stable high-speed internet
• Laptop or desktop computer with webcam and microphone
• Quiet and organized home environment

• Clear and professional written communication
• Self-motivated and reliable work habits
• Familiarity with spreadsheets and basic online platforms
• Strong attention to detail and task completion

• Choose part-time or full-time hours
• Remote options available - complete tasks from your preferred environment
• Provide feedback on commonly used products and services
• No experience required - instructions provided for every assignment
• Continued project opportunities for consistent contributors
• No office commute needed
• You choose where you work

Job Details Job Location : Corporate - Newport Beach, CA Position Type : Full Time Education Level : 2 Year Degree Salary Range : $68000.00 - $2000.00 Salary/year Travel Percentage : Up to 50% Job Category : Admin - Clerical Description Be the Force Behind Employee Health, Safety, and Security at Go Rentals! At Go Rentals , we don’t just rent premium, luxury vehicles—we deliver extraordinary service experiences at the highest level. As the only Forbes Travel Guide Official Elite Rental Car Company , we proudly support the unique needs of the private aviation, entertainment, and luxury business travel industries. We’re seeking an EHSS Administrative Support Manager to join our national Employee Health, Safety & Security (EHSS) team. You’ll work alongside an elite group of NATA- and OSHA-certified safety leaders , helping to protect the extraordinary team members behind our brand by providing support to our programs, platforms, and processes that ensure safe, secure, and compliant operations nationwide. As part of the larger Human Resources Team, this role entails related responsibilities and confidentiality requirements. What You’ll Do As the EHSS Administrative Support Manager, you’ll be the operational engine for our safety team, tracking deliverables, supporting training, managing internal systems, and coordinating the components of EHSS. You’ll provide hands-on administrative and project support, ensuring that the EHSS team has the necessary tools and information to lead with excellence. Key Responsibilities Include: Provide administrative support to the Director of EHSS and regional team members, including scheduling, documentation, audit follow-ups, and reporting Coordinate and track in-person, virtual, and on-demand EHSS training; assist with materials, sign-ins, and platform management. Maintain and update SharePoint sites and internal safety communications Partner with HR to support new hire onboarding, including credential verification and safety checklists Administer safety systems such as AlertMedia,NATA, and HSI; manage access and troubleshoot issues Collaborate with NATA- and OSHA-certified leaders on audit tracking, incident documentation, compliance milestones, and safety communications Why Go Rentals? Because we believe in safety with style! At Go Rentals, you’ll work with our EHSS Leaders who are NATA and OSHA certified , giving you the tools, mentorship, and standards to perform at your very best. You’ll join a company that blends luxury service with operational excellence, where your work truly matters and your success is celebrated. Full-Time Employee Company Benefits Employer Paid Monthly Contributions to Dental (L) and Vision for individual FT employees Medical - Discounted rates for individual employees $25,000.00 Basic E ployee Life/AD&D Insurance for individual employees Short- & Long-Term Disability Insurance (for those in states where it is not offered through the state ie, California, Hawaii, New Jersey, and New York ) for individual employees Employee Assistance Program Estate Planning Assistance: Will Prep, Living Trust, Healthcare Directives, Power of Attorney Identity Theft Assistance Services Travel Assistance Pharmacy Discount Programs through CVS, Prudent RX & Good RX Health Support Programs for Maternity, Gym & Health Coaching, Natural Products & Services, and Hinge! 401(k) Retirement Program 2 Weeks of accrued Vacation with cash-out program after 1st year Generous Sick and Safe accrued time off program Paid Holidays (7) Paid Birthday off Cell Phone Pay of 40.00 a Month for hourly employees Employee Discounts for Auto Rentals (Friends & Family) Employee Wholesale Auto Purchase Program Program Membership - thousands of discounts for just about everything! Food & Grocery, Fuel, Apparel Taxes, Travel, Electronics, Auto, Movie, and Entertainment (Theater, Theme Parks, Adventures) Access to a full library of hundreds of online professional career training courses, from sales to software and nearly everything in between! Go Rentals reserves the right to alter, eliminate, or add responsibilities at any time. Pay ranges vary based on multiple factors, including, without limitation, skill sets, education, shift worked, responsibilities, seniority, geographical market, merit, output, productivity, prior training or experience, and travel. Ready to make your next move? Apply now and help us lead the way in luxury hospitality and workplace safety. Go Rentals is an Equal Opportunity Employer. We are committed to maintaining a workplace that is free from discrimination and harassment in all aspects of employment—including recruitment, hiring, training, promotion, compensation, benefits, discipline, and termination.We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, marital status, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military or veteran status, or any other status protected by applicable federal, state, or local law.In accordance with California’s Fair Chance Act, Go Rentals also considers qualified applicants with criminal histories. Qualifications Minimum Requirements Valid driver’s license and auto insuranceinsurability Legal authorization to work in the United States Comfortable working in office, airport, and field environments, both indoors and outdoors Ability to lift up to 45 lbs. and work across various weather conditions Experience coordinating projects, systems, or programs in a regulated environment is preferred Ability to manage multiple projects in a fast-paced, high-accountability environment Proficiency in Microsoft 365, including SharePoint, Outlook, Excel, PowerPoint, and Teams Strong communication and collaboration skills with a sharp eye for detail A proactive, solutions-oriented approach to operational support Flexibility to travel (25–50%) and adapt to changing schedules, including occasional weekends or holidays *Not an exhaustive list* #J-18808-Ljbffr

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Position Summary:

Under limited supervision, provides senior administrative support that requires little to no instructions on routine work, and general instructions on new assignments.
The HLA Lab performs the pre- and post-transplant testing for patients who have been identified for transplant.
This role is responsible to use complex decision skills to ensure the best patient treatment outcome by acting upon the HLA Algorithm order in CIS in a timely manner. These tasks include:
* Identifying and retrieving the HLA Algorithm order in CIS.
* Carefully evaluating the patient information to place the correct HLA orders in CIS.
* Reviewing patient insurance information and contacting referral coordinators for approval as needed.
* Contacting patients with siblings by phone or email to obtain family contact information.
* Contacting siblings who live locally to be registered in CIS.
* Registering the sibling appointment and places blood draw orders in CIS.

As a successful candidate, you will:

Contacts patients and family members by phone or email to obtain contact information.
Registers the local donor in CIS (City of Hope Clinical Information System), schedule the donor for the appropriate tests,
In CIS, find and act upon HLA algorithm orders in a timely manner to ensure the best patient outcome. Review the patient information and order HLA testing based on the specific criteria
Prepares test sendout kits for donors who cannot come to the hospital to be drawn, and tracks the return of the kits.
In CIS, registers the donor and schedules the HLA blood draw appointment.
Records Histotrac chart notes detailing the tracking of the testing process.

Qualifications

Your qualifications should include:

• High school diploma or GED, some vocational/specialized training.
• Experience may substitute for minimum education requirements
• 3-5 years responsible secretarial or clerical experience in a professional environment.

Preferred:

• Bilingual - Spanish speaking

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer. To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

Under limited supervision, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Applies advanced skills to the position. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs or tables as necessary. Routine work may be scanned by others upon completion. Prioritizes projects for completion with only limited supervision, typically receiving only general instructions. Applies applicable policies, procedures, and practices to resolve a variety of new and routine issues. Relies on experience and judgment with little to no supervision.

As a successful candidate, you will:  

• Answers telephone, screens and routes callers, responds to requests for information and triages communications in an appropriate and timely fashion.
• Screens visitors to department and assist them with directions and information as needed.
• Liaison with out-patient scheduling and clinic care teams as needed.
• Assist program director with administrative support of clinical program(s) as needed.
• Arranges appointments and meetings using calendaring software; coordinates meeting agenda and materials, may take and prepare minutes for meetings as needed.
• Initiate travel arrangements and prepare physician for leave of absence
• Process all business related expenses including travel, publication fees, and membership/association renewals.
• Complies information and prepares routine, confidential and special reports.
• Assists in composing general business correspondence and slide presentations.
• Reads and routes incoming mail. Picks-up and delivers materials as requested. Files correspondence and records.
• May train and direct clerical staff.
• Makes decisions on minor administrative matters and completes clerical details as needed.
• Orders office supplies and maintains office equipment.