35 Administrative Staff jobs in Jurupa Valley

Our client, a bustling and dynamic professional services firm, is seeking an organized, proactive, and friendly Office Administrator to join their team in Los Angeles, California, US . This role is essential to ensuring the smooth and efficient operation of the office, providing comprehensive administrative support, and serving as the welcoming first point of contact for clients and visitors. The ideal candidate will be a highly resourceful individual with strong communication skills and a keen attention to detail.

Key Responsibilities:

• Manage the front desk operations, including greeting visitors, answering and directing phone calls, and managing incoming/outgoing mail and deliveries.
• Oversee general office organization and appearance, ensuring common areas, meeting rooms, and workstations are tidy and presentable.
• Manage office supplies inventory, place orders, and ensure supplies are readily available.
• Coordinate and schedule meetings, appointments, and conference calls, including preparing meeting rooms and setting up technology.
• Assist with travel arrangements and expense reports for staff as needed.
• Maintain electronic and physical filing systems, ensuring documents are organized and easily accessible.
• Draft and proofread various communications, including emails, memos, and reports.
• Handle vendor inquiries, manage invoices, and assist with basic bookkeeping tasks.
• Liaise with building management and external service providers for office maintenance and repairs.
• Assist with onboarding new employees, including setting up workstations and providing orientation to office procedures.
• Plan and coordinate internal office events, team lunches, and social gatherings.
• Support various departments with administrative tasks, data entry, and special projects as required.
• Ensure compliance with office policies and procedures.
• Maintain a high level of confidentiality regarding sensitive information.
• Operate standard office equipment, such as printers, scanners, and projectors.

Qualifications:

• High School Diploma or GED required; Associate's or Bachelor's degree preferred.
• Minimum of 2-4 years of experience in an office administration, administrative assistant, or reception role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with office management software.
• Excellent verbal and written communication skills, with a professional and friendly demeanor.
• Strong organizational skills and meticulous attention to detail.
• Ability to multitask, prioritize tasks effectively, and manage time efficiently in a busy environment.
• Proactive problem-solver with a strong sense of initiative.
• Reliable, punctual, and able to work independently with minimal supervision.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and a positive attitude.
• Experience with basic accounting software (e.g., QuickBooks) is a plus.

Our client offers a competitive salary, comprehensive benefits package, a supportive work environment, and opportunities for professional development. If you are a highly organized and proactive individual looking to be the backbone of a thriving office, we encourage you to apply.

Salary : $2,393.73 - $3,218.80 Monthly
Location : City of Jurupa Valley, CA
Job Type: Part-Time
Job Number: 162
Department: Office of the City Manager
Division: Office of the ACM
Opening Date: 07/16/2025
Closing Date: 8/7/2025 5:00 PM Pacific
Max Number of Applicants: 100

Description
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

DEFINITION

Under direct to general supervision, performs a wide variety of routine to moderately complex administrative and technical assignments and research projects in one of various occupational fields within municipal government to obtain experience and training in public administration and technical disciplines; and performs other related duties and responsibilities as required.

DISTINGUISHING CHARACTERISTICS

The Administrative Intern class is a part-time non-benefitted (hourly) classification in which current students within a University system who are seeking a career in the public sector and working towards the completion of a degree related degree may receive on-the-job training and experience in the performance of routine and para-professional administrative office work. Work assignments are closely monitored and reviewed primarily for accuracy and thoroughness in terms of the research conducted and conclusions/recommendations made, as well as the quality and expediency of production.

Employees are assigned to positions based upon the City's needs, and the incumbent's interests which most closely align with the college program enrolled in. Incumbents may be assigned to the Office of the City Manager, Finance Department, Information Technology, Human Resources, Community Development (Planning), Public Works (Administration), Communications/Media/Marketing, Public Relations, Economic Development, and/or to a specialized departmental activity project.

Interns shall learn to apply concepts and work procedures and methods in assigned area of responsibility and to resolve problems and issues that are specific and less complex, and/or repetitive. Exceptions or changes in procedures are explained in detail as they arise working solely with the supervisor. The Administrative Intern class is intended for a period not to exceed one (1) year for recent graduates, and not to exceed two (2) years for currently enrolled students.

SUPERVISION RECEIVED AND EXERCISED

Receives direct to general supervision from professional level engineering staff.

Examples of Duties
ESSENTIAL FUNCTION STATEMENTS --Essential duties and responsibilities may include, but are not limited to, the following:

1. Assists in performing research and analysis on administrative, fiscal and operational matters as directed; gather, complies and organizes data, prepares reports to summarize findings.
2. Follows-up on a variety of matters concerning citizen inquiries and provides technical and administrative assistance to resolve complaints or refers to appropriate authority.
3. Operates a commuter to key data, perform file maintenance and generate computer reports; may initiate or prepare correspondence in the performance of assigned tasks.
4. May provide assistance with GIS, social media and Computer technical support.
5. Participates in updating, designing, and maintaining the City's Website, as well as managing the City's social media pages.
6. Creates flyers, graphics, videos, and photographs during special events.
7. Assist and participate in the day to day assigned work of professional employees.
8. Provides administrative and/or technical staff support to an assigned City department, committee, or special project.
9. Attends departmental staff meetings, prepares comments of observations regarding the various aspects of the program.
10. Assists in budget preparation, analysis and administration, as directed; performs audits and/or maintains records of account activity; prepares projections of services volumes and related costs.
11. Assists in the preparation and/or revision of manuals, written reports, proposals, procedures, and memoranda.
12. Assists in developing and making presentations; participates in community and outreach events; and reviews and summarizes publications and documents.
13. Performs related duties and responsibilities as required.

Typical Qualifications
QUALIFICATIONS

Knowledge of:

• Basic principles, practices, and methods of public administration.
• Statistical and research methodology.
• Survey techniques.
• Effective public relations techniques.
• Record keeping, report preparation, and filing systems, principles, procedures, and methods.
• Methods of preparing and processing various records, forms and other documents specific to assigned function or program.
• Various forms of social media and publication including photography, videography, website design and editing (for positions assigned to Communications/Public Information).
• Standard office management and clerical practices and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the City in contacts with those encountered in the course of work.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• City and mandated safety rules, regulations, and protocols.

Ability to :

• Read, understand, and interpret information, data, documents, and records pertaining to the assigned department's services, processes, and programs.
• Respond to and effectively prioritize multiple telephone calls and other requests for service.
  • Interpret and apply administrative and departmental policies and procedures.
  • Use applicable office terminology, forms, documents, and procedures in the course of work.
  • Maintain confidentiality.
  • Meet critical deadlines.
  • Understand and follow verbal and written instructions.
  • Type accurately at speeds necessary for successful job performance.
• Compose correspondence and reports independently or from brief instructions.
• Perform responsible clerical support work with accuracy, speed, and minimal supervision.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Schedule and coordinate projects; set priorities; adapt to changing priorities; meet critical time deadlines.
• Perform basic mathematical calculations quickly and accurately.
• Work independently and as part of a team.
• Make sound decisions within established guidelines.
• Maintain a variety of filing, record keeping, data bases, and tracking systems.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Be proficient in photography, videography, website design and editing, graphic design and social media captioning (for positions assigned to Communications/Public Information).
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
• Ensure adherence to safe work practices and procedures.
• Operate a vehicle observing legal and defensive driving practices.

Experience and Training Guidelines

Any combination of experience and training that would likely provide the required knowledge and abilities to perform the essential functions is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience and Training:

Graduation from high school or satisfactory equivalent, and two (2) years of administrative experience AND enrollment at an accredited junior college or university with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology, Planning, Communications, or a related field.

OR

The completion of two (2) years of college (90 quarter units or 60 semester units) with course work in Public Administration, Business Administration, Political Science, Social Science, Sociology, Computer Science, Environmental Science, Law, Accounting, Finance, Public Policy, Geography, Geographic Information Systems, Information Technology Planning, Communications, or a related field; AND current enrollment in an accredited college or university, or recent (within one year) graduation from an accredited college or university with coursework toward achieving one of the previously identified degrees.

Licenses and Certifications:

Possession of a State of California driver's license and proof of insurance.
Special Requirements:

Work hours for the assignments may vary and could include early mornings, nights, weekends, and holidays as assigned by the Department Head.

WORKING CONDITIONS

The work environment characteristics and physical/mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Conditions :

Employees in this class generally work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Depending on the assignment, some positions may have limited and occasional exposure to the field environment in which incumbents visit development and/or project sites, or meeting sites.

Physical Demands :

Must possess mobility to work in a standard office setting including use of standard office equipment, including a computer; and to operate a motor vehicle to visit various City development and meeting sites. Vision is required to read printed materials and a computer screen. Hearing and speech is required to communicate in person, before groups, and over the telephone. Touch is required in order to handle documents, and use a computer. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Must be able to sit for prolonged periods of time. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 20 pounds.

Mental Demands:

While performing the duties of this class, the incumbent in this class regularly uses written and oral communication skills; reads and interprets complex data, information, and documents; analyzes and solves problems; uses math, and mathematical reasoning; observes and interprets people, and situations; learns and applies new information; performs highly detailed work; deals with changing deadlines, constant interruptions, and multiple concurrent tasks; and interacts with City management, staff, members of the public, representatives of private and public agencies, and others encountered in the course of work.
CAREER PROGRESSION

FROM: Administrative Intern
TO: Examples, but not limited to:

Administrative Assistant I/II

Management Analyst

Planning Technician or Assistant Planner

Information Technology Technician

Human Resources Specialist

Accountant I
Approved by Name: City Council

Title: N/A

Effective/Revision Date: 5/3/23

FLSA Status: Non-Exempt

At-Will Status: This is an "At Will" position as defined in Section 2.35.030 of the City of Jurupa Valley Municipal Code. Employment can be terminated with or without cause or notice at any time by either City or employee.
Supplemental Information

Possession of the minimum qualifications does not ensure that an applicant will be invited to the next phase of the examination process which may include a written exercise and/or multiple interviews. The City reserves the right to invite only the most closely qualified applicants to participate and move forward in the recruitment process for this position. Successful candidates may be required to pass a comprehensive background investigation which includes reference check, live scan fingerprinting, and pre-employment examination. In compliance with the Immigration Reform and Control Act of 1986, all new employees must verify identity and entitlement to work in the United States by providing required original documentation.

Resumes and Letters of Interest are encouraged and may be sent as attachments but cannot substitute the City Application. Submit your online application at EOE / ADA

Applications must be received by the City of Jurupa Valley Division of Human Resources before 5:00 p.m. on the closing date stated on the job announcement. Emailed or facsimiled applications will not be accepted. Applications that are received after the closing date and time, regardless of online postmark date, will not be considered. Incomplete or illegible application packets may result in disqualification. If the position is open until filled, apply immediately for optimal consideration as the recruitment may close without notice. A separate application must be submitted for each position of interest.
If you have any questions, please contact the Division of Human Resources at: ext. 251.
CITY OF JURUPA VALLEY
EMPLOYEE BENEFITS

The City of Jurupa Valley offers the following benefits for part-time career employees as follows:

• In lieu of Social Security, the City implemented a Defined Contribution Plan 401 (a) Plan administered by MissionSquare. The City contributes 7.5% of the employee's gross salary towards the Retirement Plan and the employee is vesting at time of hire. Employee may also contribute zero (0) or up to twenty percent (20%). Employee contribution election is irrevocable.
• 9/80 workweek schedule with every other Friday as a Flex Day Off. *Some positions may be assigned to work M-F 8-5 pm and some weekends and/or holidays. Schedule will be determined by the hiring manager.
• Employee paid Short and Long-Term Disability Plans through Lincoln Financial Group.
• Part-time employees will receive 40 hours annually of Sick Time. The max accrual is 80 hours. Allotted paid sick leave is not payable upon separation from employment, regardless of the reason for separation.
• Employee Assistance Program.
• Part-time employees are at will and may or may not be release with cause.
• Part-time employees are not eligible for any additional full-time employees benefits.

Adecco is currently assisting Primo Brands in their search for an **Administrative Assistant** in **Ontario, CA** . This is a great opportunity to further your existing skills in administrative support while learning new ones to assist you in your career. The best part is you would be joining a winning culture with Adecco while on assignment with our customer and have access to all our Adecco Perks!
**Perks:**
+ Shift: Monday through Friday, 8:00 AM to 5:00 PM
+ Weekly paycheck
+ Pay: $ 20.00/hr
+ Access to Adecco's Aspire Academy with thousands of free upskilling courses
**Responsibilities:**
+ Provide secretarial and general office support including file management, phone handling, and correspondence
+ Process expense reports and invoices in Oracle and coordinate with A/P for payment
+ Support planning and scheduling of meetings, travel, and vacation calendars
+ Maintain organized records and assist with other department functions as needed
**Requirements:**
+ Secretarial and general office experience required
+ Strong verbal/written communication and organizational skills
+ Proficiency in Microsoft Office Suite
+ High school diploma or GED
+ Must be able to work independently and interface professionally with all levels
This role is being recruited for by one of our Centralized Delivery Team and not your local Branch. To be considered, please follow the steps included upon your application. For instant consideration for this **Administrative Assistant** position with Adecco in **Ontario, CA** , apply today!
**Pay Details:** $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance

Description We are looking for a detail-oriented Administrative Assistant to join our team in Rialto, California. This contract position requires a meticulous individual who can handle sensitive information with a high degree of confidentiality while maintaining a fast-paced and efficient workflow.
Responsibilities:
- Organize and maintain evaluation and personnel files to ensure accuracy and compliance.
- Provide exceptional customer service to internal and external stakeholders.
- Handle incoming calls professionally, demonstrating excellent phone etiquette.
- Manage email communications using Microsoft Outlook, ensuring timely and accurate responses.
- Support daily administrative tasks to streamline office operations.
- Process payments or transactions as needed, demonstrating cashier skills in a fast-paced environment.
- Uphold confidentiality standards when handling sensitive information.
- Prioritize and complete tasks efficiently to meet deadlines. Requirements - Proven experience in an administrative role, preferably in a detail-oriented and fast-paced environment.
- Strong customer service skills with the ability to interact effectively with individuals from various backgrounds.
- Excellent phone etiquette and communication skills.
- Proficiency in Microsoft Outlook for managing schedules and emails.
- Ability to handle sensitive information with discretion and confidentiality.
- Organizational skills to manage files and complete administrative tasks efficiently.
- Familiarity with cashier or transaction processing duties is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

ABOUT THE COMPANY JDI Distribution is an industry leading manufacturer, distributor, exporter and wholesaler of premium food brands and consumer products supported by award winning customer support. We provide individuals (B2C) and companies (B2B) with products and services they want. We believe that all of our customers deserve the highest level of service, and we are committed to providing just that.Since 2016, JDI Distribution has built new brands, launched new food products, on-boarded new distribution partners and connected our products with new wholesalers, retailers, distributors, buyers, and sellers - and still searching for more! Collectively, our group of global brands have shipped over 5,000,000+ products worldwide.ABOUT THE JOBWe are seeking a detail-oriented and highly organized Administrative Assistant to support our Finance Department and COO. This entry-level role is perfect for someone eager to learn and grow within a financial setting while gaining valuable administrative and bookkeeping experience. You’ll assist with organizing ledgers, updating spreadsheets, and maintaining financial records. You may also assist with internal purchasing documents and cross-functional communications.This position offers the opportunity to work closely with our Junior Accountant, Staff Accountant, and Purchasing Department, while building foundational skills in finance and office administration.*** This is an ON-SITE position ONLY! NO REMOTE WORK. ***RESPONSIBILITIES:- Assist with general bookkeeping and entry-level accounting tasks- Organize and maintain ledgers, invoices, receipts, and internal finance files- Create, edit, and update Excel spreadsheets for financial tracking- Support the COO with administrative tasks and documentation- Maintain digital and physical files with accuracy and confidentiality- Help with internal purchasing forms and invoice organization- Assist in preparing documents for audits or vendor reporting- Communicate professionally with cross-departmental teams as needed- Perform data entry and record keeping tasks related to finance and operationsRequirements- High school diploma or equivalent required - Associate’s or Bachelor’s degree in Business, Accounting, or related field is a plus- Proficiency in Microsoft Office, especially Excel and Word- Experience or familiarity with QuickBooks is a plus- Strong attention to detail and ability to stay organized- Ability to maintain confidentiality when handling sensitive documents- Excellent verbal and written communication skills- Ability to multitask and manage time efficiently- Self-motivated with a willingness to learn and grow- MUST BE ABLE TO COMMUTE TO REDLANDS, CABenefits- Health Insurance - Dental Insurance- Vision Insurance- Life Insurance- 401K- Holiday Pay

Summary

Perform day-to-day administrative tasks to support CES. Interfaces with staff.

Responsibilities

Data Entry:

• Process various types of orders using data entry in ERP software, P21

Administrative:

• Maintain electronic filing system consisting of scanning documents and ensuring documents filed in correct location
• Work closely with internal departments using written and verbal communication to ensure accuracy and organization
• Write and distribute email, correspondence memos, letters, and forms
• Excellent written and verbal communication skills to include corresponding via email in a professional manner
• Organized, detail-oriented, multi-tasker and prioritize
• Proficient computer skills, including the Microsoft Office Suite (Excel, World, Power Point)

Preferred Experience/ Minimum Qualifications

• High School Diploma or equivalent required
• 1 year or more experience working in an office environment

#claytoncontrols

#FCG-L

#LI-NP1
#flowcontrolgroup #manycompaniesoneteam

Clayton Controls operates as a vital subsidiary within Flow Control Group (FCG), a prominent holdings company that is a leading solutions provider focused on technically oriented products and services for flow control, fluid handling and process, industrial automation, and life sciences with locations throughout North America. As a critical intermediary between over 3,000 suppliers and 15,000 customers, over 90 brand companies, and close to 1,700 employees, FCG's distribution and technical expertise serve an essential function in the movement of mission-critical components to a diverse array of end markets and applications.

Why Build a Career with Us?

Everyone's an Owner of the Company: Because every team member contributes to Flow Control Group's success, everyone has the benefits of ownership! Flow Control Group has a broad-based employee ownership program extended to every employee within our portfolio companies.

Competitive Benefits: Enjoy an attractive benefits package that includes Medical, Dental and Vision insurance (among other plans), competitive 401(k) matching program, career growth opportunities, employee referral program, paid time off and holidays, as well as parental leave.

Training: FCG University learning and training platform available to all employees offering over 80k courses.

Career Growth Opportunities : At Flow Control Group, we are committed to your professional development. With a vast network of over 100 brands across North America, we provide unparalleled opportunities for growth and advancement. Whether you're just starting your career or looking to take it to the next level, we offer custom training programs, mentorship, and a supportive environment to help you achieve your goals. Join us and be part of a dynamic team where your contributions make a real impact.

Equal Opportunity Employer: Flow Control Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other legally protected characteristics.

Ready to grow your career in an innovative position? Staffmark can help! We are hiring a Senior Administrative Analyst in Riverside, CA. Be part of a dynamic technology team and excel at what you do. Keep reading to learn more.

Requirements

Education : A bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field. (Additional professional administrative experience may be substituted for the required education on a year-for-year basis.)

Experience : 3 years of professional administrative experience. (A master's degree may be substituted for one year of the required experience.)

Senior Administrative Analyst Job Summary

Provide critical support in managing legal, financial, and operational processes to ensure departmental efficiency and compliance. This role involves high-level administrative responsibilities, coordination across multiple departments, and interaction with external vendors and stakeholders.

Key Responsibilities:

• Prepare and process a wide range of legal and contractual documents, including agreements, contracts, Council/Board reports, compliance reports (federal and state), asset inventory records, Certificates of Insurance, business tax licenses, Department Head forms, and City Attorney Service Request forms.
• Assist with the management of the e-routing and execution process for agreements.
• Submit, batch, and track invoices to ensure timely processing and account reconciliation.
• Monitor the financial accounting system for accuracy and compliance.
• Maintain and update the department's Invoice Tracker, ensuring real-time accuracy and completeness.
• Coordinate with internal departments and external vendors to maintain accurate records, ensure procedural compliance, and meet required timelines.
• Oversee vendor setup and maintain up-to-date documentation.
• Provide backup support for Dell purchases and cellular device orders.

Staffmark Employee Benefits

Medical, Dental, and Vision Insurance | Life Insurance | Short-term Disability | 401k Plans | Weekly Pay | Referral Bonus Potential | Employee Discount Programs

1st Shift | $40 - $53.61 per hour

6-month assignment

Unlock these incredible benefits by clicking 'Apply Now'. Our team is eager to connect with you and help you launch your journey into this exciting new career opportunity!

The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.

The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.

After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.

About Staffmark

Staffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.

To read our Privacy Notice for Candidates and Employees/Contractors, click here.

By applying for this job, you agree that you may receive both AI-generated and non-AI generated calls, text messages, or emails from Staffmark Group and/or its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our general Privacy Policy at Privacy Policy - Staffmark

#J-18808-Ljbffr

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $ billion statewide.

To learn more about UC Irvine, visit

This job posting is for job seekers that are interested in Temporary Administrative Positions.

UCI Temporary Employment Services (TES) continuously seeks applicants that are interested and available to work in administrative support roles on temporary assignments at the UC Irvine Campus and UC Irvine Medical Center in Orange.

We are seeking applicants with a wide range of administrative and professional experience. Administrative duties range from front office assistance to providing executive-level support to office managers and department directors. Majority of assignments are full-time hours; however, some part-time openings may be available.

We recruit for this position on an on-going basis to build a talent pool of potential candidates.

Your Role on the Team

Under general supervision, works on operational and / or procedural assignments which are moderately difficult, requiring judgment in resolving procedural issues. Tasks involve the handling of confidential information. Makes recommendations to improve processes and / or procedures. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are: 1) Confidential - meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees. (Note: most UC administrative work at this level is covered and represented by a bargaining unit. Job Title: Blank Assistant II, 4723, CX).

What It Takes to be Successful

Required:

• May have basic knowledge in administrative procedures including word processing, spreadsheet and database applications.
• Requires basic verbal and written communication skills, active listening, and time management skills.
• Ability to read, write, and follow oral and written instructions in English.
• High school diploma or equivalent experience

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

23.00/hour - 29.00/hour

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at ( or

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization

Salary: $21.18 - $26.45 Hourly
Location : Ontario, CA
Job Type: Part-Time
Job Number: 051225 Admin Intern
Department: Fire - Non-Sworn
Opening Date: 06/13/2025
Closing Date: Continuous
FLSA: Non-Exempt
Bargaining Unit: PT

The Position
Administrative Intern - Fire

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. This recruitment may close at any time without notice. Qualified applicants are encouraged to apply early. The first review of applications will be conducted on June 30, 2025.
REVISED 6/16/2025: This job bulletin was revised to include additional Supplemental Questions.
Are you interested in making a positive impact on your community while gaining valuable hands-on experience? Are you looking for an internship where you will learn skills and gain expertise to take the next step in your career? The Ontario Fire Department is currently seeking an Administrative Intern in the Emergency Management Division and an Administrative Intern in the Fire Technology Division . The ideal candidate will be a team player, have exceptional communication and interpersonal skills; outstanding analytical, writing, and organizational skills; and be knowledgeable about public safety and local government structure.
The Administrative Intern in the Emergency Management Division will support the Ontario Fire Department's emergency management programs including the Community Emergency Response Team (CERT), Listos training, emergency plan development, training and exercise development, and maintaining the City's Emergency Operations Center.
The Administrative Intern (Business Analyst Intern) in the Fire Technology Division will support the Ontario Fire Department with technological assessments, data analysis, research and exploration of automation tools, and ensuring day-to-day systems and devices are maintained and in a constant 'ready' state.

The Administrative Intern is a part-time/temporary position, scheduled to work no more than 29 hours per week, and is not eligible to participate in the City's health insurance or retirement plans.

The following procedures will apply:

• The City of Ontario reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.
• Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City will be invited to participate further in the selection process.

The Ontario Fire Department

The Ontario Fire Department is a team committed to professional and compassionate public service. The Department responds to more than 23,000 calls per year serving and protecting a population well over 180,000 residents, covering nearly 50 square miles. There are eleven (11) fire stations that house ten (10) engine companies, four (4) truck companies, Aircraft Rescue & Firefighting (ARFF) resources, and two (2) battalion chiefs.

The Administrative Services Bureau consists of four (4) divisions - Fire Administration, Fire Technology, Community Engagement, and Emergency Management. The Bureau has over 30 employees which support the mission of the Ontario Fire Department.

Ontario is an all-risk department providing fire/rescue services; medical services through the department's paramedic program; safety education; fire inspections; plan review; and various specialty teams such as SWAT medics, bomb squad, hazmat, and urban search and rescue. The Ontario Fire Department is proud to serve the residents, businesses, and visitors of the City of Ontario with a high degree of professionalism. The members of the Ontario Fire Department realize the value of each team member and consistently strive to improve service to the community by living up to the department's core values: Integrity - Accountability - Service - Respect - Honor.

The City of Ontario

The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario enjoys the reputation of being a progressive City which provides solid leadership to its citizens and to the business community. The City provides a full range of services to the community including: Police, Fire, Management Services, Community Life & Culture, Community Development, Public Works and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City's vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario's 2025 State of the City video by clicking on the link below as well as other links to learn more about the City.
State of the City The Ontario Plan
Smart Ontario Downtown Ontario
Examples of Essential Functions
The general functions typically performed by the Administrative Intern include the following:

• Composes and edits correspondence, memorandums, reports, presentations, and other special assignments.
• Assists with the implementation and testing of fire and emergency management related software.
• Assists members of management, professional, and technical staff by performing basic administrative and technical assignments.
• Operates personal computers, printers, and other office equipment.
• Gathers and tabulates data.
• Responds to requests for information and general questions from the public.
• Prepares files for storage.
• Assists with special projects and events.
• Performs other related duties as assigned.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern assigned to the Emergency Management Division may include the following:

• Assists staff in Emergency Management with project development, program support, and technology research.
• Assists with developing, delivering, and administering community based public education, outreach, and training programs, including CERT program outreach, training courses, and related activities.
• Performs research and preliminary administrative analysis regarding potential grant opportunities and funding partnerships.
• Reviews and summarizes publications, documents, and disaster mandates for staff.
• Assists in the preparation for City-wide disaster training drills.
• Assists with the maintenance of the Emergency Operation Center (EOC).

• Assists with the management and maintenance of the volunteer based CERT program including but not limited to, monthly evening meetings and annual trainings.

In addition to the above general functions, the essential functions typically performed by the Administrative Intern (Business Analyst Intern) assigned to the Fire Technology Division may include the following:

• Assists in research of potential new software tools.
• Provides technological support in partnership with the IT department (troubleshooting issues, updating Department devices, etc).
• Assists in data analysis using Excel, SQL, or other analytics tools.
• Supports continuous improvement efforts by helping to lead or assisting in business process improvements.
• Collaborates with cross-functional teams to ensure alignment of data and identified initiatives.

Qualification Guidelines
Education
Equivalent to the completion of two (2) years of college course work related to the area of assignment; or currently enrolled in a bachelor's program with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field.
Proof of successful completion of two (2) years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Licenses
Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment.
Desirable

• Currently enrolled in a Bachelor's degree program in Emergency Management, Disaster Management, Public or Business Administration, Information Technology, Data Science or a closely related field.
• Possession of CERT Train-the-Trainer certification.
• Completion of ICS-100, ICS-200, and NIMS-700 training courses.
• Experience with business analytic tools (Power BI, SQL, Excel, etc).
• Knowledge of Microsoft Office Suite (including 365 platforms such as Power Automate, Power Apps, Sharepoint, etc).
• Experience using ArcGIS.

Supplemental Information
How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account; otherwise, log in with your username and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:

• List any relevant experience and education that demonstrates that you qualify for the position.
• List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
• Separately list each position held, including different positions with the same employer.

A resume may be attached to your application but will NOT substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process

Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City's online application to attach copies of the requested certification(s) or other documentation. Failure to attach required documentation may result in the rejection of your application. Please contact the Human Resources/Risk Management Agency if you have any questions regarding the application process.

Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. Failure to complete these sections may result in the rejection of your application.

Supplemental Questions

To complete your application for this position, you may be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.

Incomplete responses, false statements, omission, partial information, or AI-generated responses may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.

Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.

Email Notices Email is the primary way that the Human Resources/Risk Management Agency or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our page.
The City of Ontario values the health and wellness of our employees and their families. We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package. Please check out our excellent benefit packages here

Employees in this classification are under the Part-Time Compensation and Benefits Profile. For a list of benefits for part-time employees please click here:
01

INSTRUCTIONS: The information on your application and the following supplemental questionnaire will be a primary tool in the evaluation of your qualifications for this position. The information you provide will be reviewed and used to determine your eligibility and to further identify those applicants who are best qualified to continue in the selection process for this position. Incomplete responses, false statements, omissions, partial information or AI-generated responses may result in disqualification from the selection process. Resumes may be attached, but they will not be accepted in lieu of completing the job experience section of the application or the supplemental questions. Responses to the supplemental questions that indicate "see resume" are considered incomplete. By checking the 'Yes' response below, I indicate that I have read the job bulletin and these instructions for completing the supplemental questionnaire. Additionally, I certify that my application and supplemental answers accurately reflect my training, education and experience; and I understand that my responses are subject to verification.

• Yes, I understand the above statement.

02

Which of the following best describes your highest related level of education completed?Note: Please make sure to provide your education information in the Education section of your application. Information provided in this section will be used for qualification purposes, please make sure to fill out all line items.

• High School Diploma or Equivalent
• Some College Coursework, No Degree
• Associate's Degree
• Associate's Degree and additional coursework
• Bachelor's Degree
• Bachelor's Degree and additional coursework
• Master's Degree
• Master's Degree and additional coursework
• Doctorate Degree
• Doctorate Degree and additional coursework
• None of the Above

03

Have you completed two (2) years of major college course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application including attachments that indicate enrollment or completed college units. Please see requirements listed in the Education section that displays what is acceptable.

• Yes
• No

04

Are you currently enrolled in a bachelor's degree program at an accredited college or university with major course work in Emergency Management, Disaster Management, Public Administration, Business Administration, Information Technology or a closely related field?Note: Please be sure to include your education information in the Education section of your application.

• Yes
• No

05

Do you currently possess a California Class C Driver's License and an acceptable driving record?

• Yes
• No

06

Do you possess CERT Train-the-Trainer certification?

• Yes
• No

07

Do you possess experience using ArcGIS? Note: If yes, please be sure to include your experience in the Work Experience section of your application.

• Yes
• No

08

Please indicate which Administrative Intern position you are most interested in being considered for.

• Emergency Management Division
• Fire Technology Division

Required Question