157 Administrative Staff jobs in Los Angeles

• Act as a liaison between sales team & other departments to ensure smooth workflow
• Facilitate client communications to ensure accurate, timely order processing, BEO's and onsite services to customers
• Provide administrative & operational support
• Create reporting for sales team
• Respond to sales requests regarding invoicing, quality concerns & BEO's
• Prospect Wedding blocks and SMERF opportunities as well as field inquiries
• Knowledge of Delphi, Opera and Hotel Sales required
• Perform other duties as assigned

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are core values. Were committed to fostering an environment for every teammate thats welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us. JOB SUMMARY Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies, releasing documents, scanning receipts as well as additional clerical duties. SUMMARY OF JOB DUTIES Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associates voice mailbox when the associate is unavailable. Greets and directs visitors to the company. Takes and retrieves messages for various personnel. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information. Receives, sorts and forwards incoming mail. Maintains and routes publications. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assists in the ordering, receiving, stocking and distribution of office supplies. Assists with other related clerical duties such as photocopying, faxing, filing, and collating.Coordinate monthly employee engagement activities. Maintains a safe, secure, and legal work environment, adhering to all Company policies and procedures. Contributes to team effort by accomplishing related results as needed. Maintains and protects the assets and confidentiality of the Companys information and products. Releasing documents in the document control system and assist in scanning receipts. GENERAL QUALIFICATIONS Education, Knowledge, and Experience Education: A high school diploma is required; a two- or four-year college (Bachelors/Associates degree) is desired. Experience: A minimum of 2 years or more of direct experience Skills: Flexibility, communication proficiency, collaboration skills, customer/client focus, technical capacity (MS Office). Financial management, technical capacity, performance management, ethical conduct, communication proficiency, personal effectiveness/credibility. Preferred Skills/Experience: Other: Extended or irregular hours may be required. Must be authorized to work in the United States. Boeing EnCore is an at-will employer; employment is at the mutual consent of both the employee and the employer, and may be terminated at will for any reason, with or without cause, at any time during employment with the Company. As business conditions warrant a change in the operating necessities of the Company, all employees are expected to react productively, handle other essential tasks assigned now or in the future. Tasks may vary slightly based on products produced at a division. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CERTIFICATES AND LICENSES SUPERVISION PROVIDED TO THE POSITION LEADERSHIP RESPONSIBILITY PROBLEM SOLVING LANGUAGE SKILLS

Are you an organized, detail-oriented professional who thrives in a fast-paced, supportive environment? We're looking for a dependable Office Administrator to join our highly efficient, well-established dealership team , where morale is strong, leadership is stable, and teamwork is at the heart of everything we do.

This isn't just another admin job-it's a chance to be part of a dealership where people stay for the long haul, processes run smoothly, and your contributions truly matter.

What You'll Do:

• Handle daily administrative tasks, including document processing, filing, and internal communications
• Manage accounts payable and receivable , ensuring timely, accurate transactions
• Conduct bank reconciliations and assist with general ledger entries and financial reporting
• Process payroll and support human resources functions , including onboarding and employee file maintenance
• Assist with deal posting, title work , and maintaining clean, organized financial records
• Act as a reliable liaison between departments, supporting dealership operations with professionalism and discretion

• A long-tenured team with strong morale and mutual respect
• Well-defined systems that promote efficiency and reduce chaos
• A culture rooted in collaboration, trust, and high standards
• Strong leadership that values your role and contributions
• Competitive pay, benefits, and opportunities for long-term growth

• Prior experience in dealership administration, payroll, or accounting preferred
• Familiarity with accounts payable/receivable, bank reconciliations , and payroll systems
• HR knowledge including onboarding , employee files, and basic compliance
• Experience with dealership management systems (CDK) is a plus
• Strong organizational skills, attention to detail, and a can-do attitude

Mid-sized, international law firm seeks Office Administrator for its Los Angeles location. The successful candidate must possess a strong professional presence, emotional intelligence, sound judgment, and excellent leadership and diplomacy skills. Law firm management in administration and operations experience is required.

The ideal legal administrator will continue cultivating Firm culture by fostering an environment of inclusion, teamwork, and excellence in client service.

Law firm management experience and a bachelor’s degree are required. CLM is a plus.

The Office Administrator will oversee day-to-day administration of the LA office, including operations, facilities, office renovations, vendor management, and administrative support functions.

• Bachelor’s degree required, and prior law office management experience preferred.
• Proven track record of identifying and analyzing complex issues and problems in management areas, and recommending and implementing solutions.
• Excellent oral and written communication skills.
• Attention to detail and excellent organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Strong time-management skills and ability to multi-task.
• Self-motivation and ability to work with minimal supervision.
• Maintain the highest level of confidentiality in all matters.
• Ability to work effectively in a team environment.

Competitive compensation, plus discretionary bonus, comprehensive benefits and employee insurance package, pension plan, paid parking, and more.

Compensation:
$230,000-$250,000 per year

Immediate need for a talented Administrative Professional Lead - Administrative Assistant . This is a 06+ Months Contract opportunity with long-term potential and is located in Santa Monica CA (Hybrid) . Please review the job description below and contact me ASAP if you are interested.

Job ID:25-75035

Pay Range: $40 - $45/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.
• Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.
• Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain good business relationships with executives and administrative staff across the organizations.
• Complete ad hoc administrative requests in a timely and detailed manner.

• Skills- Calendar Management, Travel Arrangements
  and Investment Banking/Financial Services Background
• 7+ years of administrative experience, preferably at a large global organization in the financial services industry.
• Ability to work independently and assume additional responsibilities as the need arises.
• A positive and 'can-do' attitude.
• Desire and ability to provide outstanding service to internal and external clients.
• Maintains focus with sense of urgency, while upholding respect for others.
• Proven track record to managing competing priorities and meeting tight deadlines.
• Excellent communication skills (written and verbal).
• Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).
• A high level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

 Administrative Assistants duties are tailored to the needs of the team or individual they assist, so the roles and responsibilities of Administrative Assistants can vary.

Common duties you may include in your job description are:

• Answering phones and greeting visitors
• Scheduling appointments and maintaining calendars
• Collecting and distributing mail
• Preparing communications such as memos, emails, invoices or reports
• Writing and editing letters, reports and instructional documents
• Creating and maintaining electronic and physical filing systems
• Managing accounts and performing basic bookkeeping
• Performing data entry and analysis
• Assisting with event planning and coordination
• Ordering and maintaining office supplies
• Processing expense reports
• Managing travel arrangements
• Decision-making skills to work autonomously and manage specific tasks
• Communication and collaboration skills to support personnel, management and clients
• Organizational skills to maintain order and ensure executives attend appointments and meet deadlines
• Writing skills to ensure emails, letters, documents and social media posts uphold the brand identity
• Familiarity with data entry software, such as Excel, Sheets or Typeform
• Proficiency in office software (Microsoft Office, Google Suite)
• Calendar and schedule management skills
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to handle confidential information responsibly

Administrative Analyst ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $,327.00 per Month New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Final Filing Date: 7/20/2025 Job Description and Duties Under the supervision of the Staff Services Manager III, the Staff Services Analyst/Associate Governmental Program Analyst is responsible for performing staff projects of various complexity, in addition to the duties of an Administrative Assistant, which consist of a wide variety of consultative and analytical assignments for the Selection Standards and Examinations Section. Staff projects include, but are not limited to, development of the section budget, tracking expenditures in the Fiscal year budget spreadsheet, assisting the commander with the development of the forecast fiscal year spending plan, providing direction and consultation to personnel on policies and procedures, tracking all section projects, and reviewing and editing all completed staff work. You will find additional information about the job in the Duty Statement . Working Conditions Climate controlled office setting on the first floor. This position may need to be able to push, pull, or move office equipment or similar of weights up to 40lbs. Position may require minimal travel annually. This travel may be local or statewide and may involve overnight stays. Minimum Requirements You will find the Minimum Requirements in the Class Specification. ASSOCIATE GOVERNMENTAL PROGRAM ANALYST STAFF SERVICES ANALYST ASSOCIATE GOVERNMENTAL PROGRAM ANALYST 5,855.00 - 7,327.00A New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. Shall Consider: STAFF SERVICES ANALYST 3,749.00 - 4,698.00A 4,059.00 - 5,081.00B 4,868.00 - 6,093.00C # of Positions: 1 Work Location: Telework: In Office Job Type: Permanent, Full Time Department Information California Highway Patrol Selections Standards and Examinations Section 601 N. 7th Street Sacramento, CA 95811 The mission of the California Highway Patrol is to provide the highest level of Safety, Service, and Security. The California Highway Patrol offers challenging and exciting careers in the field of law enforcement. If you are interested in diversity, challenges, and opportunities, the CHP invites you to apply to become a part of our professional organization. We remain competitive and current with training and technology, keeping the citizens of California safe. We have many employment opportunities, and we invite you to look into the California Highway Patrol for your future. The position(s) require(s) a Background Investigation be cleared prior to being hired. Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent. Possession of Minimum Qualifications will be verified before appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diplomas or official, sealed transcripts will be required before the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent. The Statement of Qualifications (SOQ) serves as documentation of each applicant's ability to present information clearly and concisely in writing. Each question must be numbered and addressed in the same order as the questions below. The SQQ must be typed, no more than 2 page(s) in length, and 12-point Arial font. Please describe and include specific examples of your experience with drafting memorandums and/or correspondence. Please describe and include specific examples of your experience in an administrative setting including: managing or operating databases, coordinating meeting logistics, operational budget maintenance, multi-tasking, and project management After reviewing the position's duty statement, what interests you the most about this position? Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/20/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Highway Patrol 052/Selection Standards and Examinations Attn: Wendy Roush P.O. Box 942898 Sacramento , CA 94298-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Highway Patrol 052/Selection Standards and Examinations Classification and Hiring 601 North 7th Street Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Criminal Record Supplemental Questionnaire Statement of Qualifications - A Statement of Qualifications (SQQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SQQ will not be considered. Resumes in lieu of the SQQ will not be considered. Refer to the Special Requirement Section of this job posting for the SQQ questions. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 7/20/2025 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included.If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: California Highway Patrol 052/Selection Standards and Examinations Attn: Wendy Roush P.O. Box 942898 Sacramento , CA 94298-0001 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: California Highway Patrol 052/Selection Standards and Examinations Classification and Hiring 601 North 7th Street Sacramento , CA 95811 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is optional. It may be included, but is not required. Criminal Record Supplemental Questionnaire Statement of Qualifications - A Statement of Qualifications (SQQ) is REQUIRED and MUST be submitted with your application to be considered for this position. Applications received without the SQQ will not be considered. Resumes in lieu of the SQQ will not be considered. Refer to the Special Requirement Section of this job posting for the SQQ questions. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Knowledge and experience working with highly confidential information; preparing reports for high level signatures; ability to organize and establish workload priorities and work well under pressure; exercising sound judgment; conducting departmental trainings; and the ability to work independently in a team setting. Benefit information can be found on the CalHR website and the CalPERS website. Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, an ATM, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Department Website: Human Resources Contact: Wendy Roush ( Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office. Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s)to the Department's EEO Office. EEO Contact: Equal Opportunity & Access Section ( California Relay Service: 1- (TTY), 1- (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Additional Application Submission Requirements Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-484228) and/or position number -713on the application. It is required to submit work/employment experience, dates, hours worked, supervisor names, and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute for a state application. Applicants who fail to submit a completed state application may not be considered. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver's license number, examination results, LEAP status, marital status, and age. The job application packet checklist is not required to apply for this position. Failure to follow these instructions may result in your application not being considered for this position. Although the intent is to fill this vacancy as soon as possible, th e exact duration of the selection process can vary and is unknown at this time. Other Please note: To obtain list eligibility, you will need to take and pass an examination for the classification to establish list eligibility prior to a job offer . Please visit the link below to search for an examination . The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off #J-18808-Ljbffr