34 Administrative Staff jobs in Waddell

Benefits:

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

Octane Design, LLC is looking for a multi-faceted Office Administrator (OA) to join our firm! The Office Administrator position will be the anchor for general office operations. This position is full-time and on-site. The successful candidate is detail-oriented with excellent attendance, punctuality, and customer service skills.

Who are we? Octane Design LLC is a general contractor located in north Phoenix. You may not have heard of our firm (yet), but you have seen our work. We have done general contract work for several retailers such as L'Occitane En Provence, Clarins, Chico's, Lululemon and Insomnia Cookies. We are also involved in projects in the financial, medical, 3PL, and food service industries. Our business is growing exponentially, and we'll soon need a skilled administrator to join our team in support of the following areas:

Reception

Travel Planning

Finance Dept. Support

Recordkeeping

HR Assistance

Requirements:

A strong, versatile administrative background required, with at least two years' experience supporting a growing company preferred.

Highly proficient user of Microsoft 365 office suite, including Outlook, Word, Excel and Teams.

Experience building and managing a complex travel program is highly desired.

Familiarity with Procore Construction Management software is a plus.

Demonstrate initiative to find answers or information when not readily apparent.

Support colleagues with various ad hoc projects and requests.

Able to establish priorities, coordinate activities, and meet deadlines with accuracy.

Effective working as a team member or independently, with minimal supervision.

Bilingual fluency (especially English/Spanish) is helpful.

Able to lift and transport 20 lbs. at a time; frequent sitting, standing, bending and kneeling; extended use of common office equipment, a telephone and computer screen required.

Please e-mail your résumé to , with the job title in the subject line. We are not able to accept phone inquiries or recruiter's submissions at this time. Octane Design, LLC complies with E-Verify requirements and is both an equal-opportunity and at-will employer.

Office Support Coordinator - Be the Heart of a High-Energy Team!

Schedule: Monday-Thursday, 8:30 AM-4:30 PM | Friday, 8:30 AM-4:00 PM
Hours: Start at 32-35 hours/week, with potential to grow to 40 hours/week
Type: Full-Time, Long-Term Opportunity

Are you the kind of person who thrives in a vibrant, collaborative environment where no two days are the same? Do you love being the go-to person who keeps everything running smoothly? If so, this role is for you!

We're looking for a friendly, organized, and proactive Office Support Coordinator to join a small, close-knit team in a newly renovated office space. You'll have your own office, work alongside a supportive group of professionals, and play a key role in keeping operations humming.
What You'll Do:

• Be the welcoming voice and face of the office-answering phones, greeting visitors, and managing communications
  
• Support multiple departments with scheduling, data entry, document prep, and event logistics
  
• Process customer orders and payments with care and accuracy
  
• Keep the office stocked, organized, and running like a well-oiled machine
  
• Assist with publications, marketing mailings, and conference prep
  
• Help plan fun team-building activities and staff events
  
• Jump into special projects and lend a hand wherever needed
  

What You Bring:

• High school diploma required; associate or bachelor's degree preferred
  
• 1-2 years of experience in admin, customer service, or front desk roles
  
• Strong communication and multitasking skills
  
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
  
• Experience with multi-line phone systems
  
• A warm, professional demeanor and a can-do attitude
  
• Ability to lift light packages and manage basic office logistics
  

If you're ready to bring your energy, organization, and people skills to a team that values collaboration and positivity, we'd love to meet you. Apply today and take the next step in your career journey!

Pay Details: $19.00 to $25.00 per hour

Search managed by: Jessica Starr

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Overview:
Our team has developed a robust culture of safety, professionalism and commitment to Diversity, Equity and inclusion (DEI). We expect all team members to champion Company standards of conduct and our inclusive culture.
The Administrative Clerk is responsible for data entry and validation, supporting infrastructure including the set up of new markets, and creating invoices. Requires frequent use of discretion, attention to detail, and ability to maintain contract compliance.
The position will be based at the TAS division's office in Phoenix, AZ (Tempe), where we are trailblazing the roll out of Autonomous vehicle operations across the US.
Benefits may vary depending on location policy. The below represents the standard Corporate Policy.Competitive compensation package of minimum $24.00 - Maximum $28.00
Benefits include:
* Vacation: minimum of one (1) week
* Sick days: 5 days
* Holidays: 6 days
* Other standard benefits: 401(k) retirement plan, medical, dental and vision, life insurance, short-term disability, voluntary long-term disability.
Key Responsibilities:
Payroll
+ Perform day to day payroll transactions, including verifying, entering, reclassing, computing, posting and reconciling payroll
+ Investigate timecards exceptions in coordination with local supervisory teams
Accounts Payable
+ Process Accounts Payable (AP) in compliance with financial policies and procedures
Accounts Receivable
+ Perform Account Receivable (AR) tasks including preparation, reconciling, inputting and uploading of all client invoices
+ Plays a key role in invoice creation for variable spend items
Facilities/Procurement
+ Facilities management and coordination
+ Management of TAS offices, break locations, and closed course partnerships
+ Cost analysis and forecasting
+ Onboarding and coordination of work from 3rd party vendors
+ Point of contact for TAS related facilities escalations
+ Responsible for office administrative tasks such as ordering office supplies, filing, handling postage/mailings, phones, copier leases, etc.
+ Travel Program vendor/program/spend management
+ Trend analysis, PO creation/tracking, updated approval routing
+ TAS EE Corporate Credit Card and Ramp Card program management
+ Quarterly auditing, spend reconciliation, program creation, EE onboarding/offboarding
Other Tasks
+ Maintain Transdev's high standard of safety
+ Work collaboratively with stakeholders on operational budgets
+ Adhere to and ensure all company policies are followed
+ Collaborate with other departments to facilitate effective communication and workflow
+ Perform additional duties and responsibilities as needed and/or assigned
Required Education and Experience:
+ Must be 21 years of age or older;
+ High School Diploma or GED required, college degree preferred in accounting, finance, etc
+ Proficiency with a laptop computer and GSuite apps (i.e. Gmail, Hangouts, and Drive, including Sheets and Docs);
+ Well versed in technical operations and facilities management best practices
+ Detail-oriented with a high level of accuracy
+ Knowledge of basic financial principles
+ Experience coordinating outside vendors to perform major repairs and annual inspections.
+ Experience in Payroll is a plus
Required Knowledge Skills and Abilities (KSAs):
+ Must have good attention to detail.
+ Adapt quickly to new and developing technology;
+ Cross-functional verbal and written communication and issue escalation;
+ Excellent written and verbal communication skills.
+ Excellent organizational and time-management skills.
+ Must be self-motivated and demonstrate good judgment in ambiguous environments.
+ Travel up to 30% of the time
Physical Requirements:
+ Occasional standing, walking, and sitting.
+ Long periods of sitting.
+ Occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
+ Must be able to occasionally lift and/o
Pre-Employment Requirements:
+ All Transdev employees must satisfactorily complete a pre-employment drug screen and background check. Safety Sensitive Positions will also be subject to a physical screening
+ Transdev maintains a Drug Free Workplace and may require participation in a random drug screening program.
+ Transdev reserves the right to perform ongoing background checks for all employees except in states where this is prohibited by state law. Transdev will consider qualified applicants with criminal histories, consistent with legal requirements.
+ If based in the United States, applicants must be eligible to work in the US without restrictions for any employer at any time as required by the USCIS.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Transdev complies with federal and state disability laws and makes reasonable accommodations for applicants and
candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview
process, please contact
Drug-free workplace:
Transdev maintains a drug-free workplace. Applicants must:
* Be eligible to work in the United States without requiring sponsorship now or in the future (if based in the U.S.).
* Successfully pass a pre-employment drug screen.
About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thanks to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video at above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.
They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions
California applicants: Please Click Here for CA Employee Privacy Policy.
Job Category: Administrative / Clerical / Payroll / HR / Accounting
Job Type: Full Time
Req ID: 5309
Pay Group: A3F
Cost Center: 560
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.
Transdev is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, national origin, age, disability, veteran status, genetic data, gender identity, sexual orientation, religion or other legally protected status, or any other classification protected by federal, state, or local law.
Drug-free workplace
If based in the United States, applicants must be eligible to work in U.S. without restrictions for any employer at any time; be able to pass a drug screen and background check.
California applicants: Please Click Here for CA Employee Privacy Policy.
About Transdev
Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Transdev U.S. employs a team of 32,000 across 400 locations while maintaining more than 17,000 vehicles.
Part of a global company, Transdev is a leader in mobility with operations in 19 countries, proudly operated by 110,000 team members from around the world. As an operator and global integrator of mobility, we are driven by our purpose. Transdev - the mobility company - empowers the freedom to move every day thank to safe, reliable, and innovative solutions that serve the common good. Find out more at or watch an overview video.

The **Administrative Manager** is the initial point person for all administrative and analytical functions within operations at a zone level. They will oversee zone systems, vending, record management, and purchases. This individual will also be a second review for body damage and salvage agreements, as well as the escalation point for Maintenance Managers who need support in working with vendors.
**Wage** : $58,000 annually
Responsibilities include:
+ Support Zone Enterprise Asset Management (EAM) by managing training, system updates, and maintaining awareness/support
+ Manage the Out of Service list for the zone and be the point person for tracking, escalating, and resolving missing vehicles (Stolen/Missing inventory)
+ Responsible for zone level vending optimization, to include maintaining minimum number of venders and preferred venders, as well as working to resolve any vendor issues to include payments, credits, etc.
+ Purchase order and Purchase card reconciliation for the zone maintenance; as well as first escalation point for one off issues with vending needs that cannot be solved locally, to include purchasing authority
+ Support Maintenance Managers with training on Purchasing Cards, Purchasing Orders, Vehicle Damage Appraisals, and eMitchell system
+ Coordinate with appropriate business partners to ensure timely completion of initiatives to drive operating results
+ Any additional items assigned by manager
**Educational Background:** Four-year college degree or equivalent experience
**Professional Experience:**
+ 3+ Years of operations experience or 5+ years of similar industry experience
+ 2+ Years prior management
+ Previous experience managing and developing teams
**Skills:**
+ Highly organized.
+ Ability to interface with multi-faceted, cross-functional teams
+ Flexible and able to adapt to changes
+ Excellent oral and written communication skills, with a focus on internal relationship building to allow for business success
**Benefits and Perks:**
Not only do you get to be part of an organization where you **Drive** your **Potential** and **Power** your **Passion** you get major **perks** and **discounts** ! Just to name a few **Hertz** perks:?
+ Up to 40% off the base rate of any standard Hertz rental?
+ Take advantage of Hertz negotiated discounts?(Travel, Tickets- movies, concerts, theme parks, Electronics, Food, Fitness)
+ Credit Union Access?
+ Health & Wellness benefits?
+ Tuition Reimbursement?
+ Pet Insurance?
+ Paid Parental Leave?
+ Career Growth with hands on learning
The Hertz Corporation operates the Hertz, Dollar Car Rental, Thrifty Car Rental brands in approximately 9,700 corporate and franchisee locations throughout North America, Europe, The Caribbean, Latin America, Africa, the Middle East, Asia, Australia and New Zealand. The Hertz Corporation is one of the largest worldwide airport general use vehicle rental companies, and the Hertz brand is one of the most recognized in the world.
**US EEO STATEMENT**
At Hertz, we champion and celebrate a culture of diversity and inclusion. We take affirmative steps to promote employment and advancement opportunities. The endless variety of perspectives, experiences, skills and talents that our employees invest in their work every day represent a significant part of our culture - and our success and reputation as a company.
Individuals are encouraged to apply for positions because of the characteristics that make them unique.
EOE, including disability/veteran

**Summary:**
Meta is seeking an Administrative Specialist to join our Global Administrative Specialist program team. This role will support complex and high-volume calendaring, travel planning, and expense reporting for a number of clients. Administrative Specialists provide remote support to clients across the Company and its locations. This is a full time position.
**Required Skills:**
Administrative Specialist Responsibilities:
1. Provide remote high-volume calendaring, travel, and expense support
2. Provide Administrative services during designated support hours
3. Manage complex calendars for multiple clients
4. Schedule internal and external meetings for multiple clients
5. Schedule and manage recurring and ad-hoc meetings and room bookings across campuses
6. Learn and utilize internal and external tools to provide calendar support
7. Establish ongoing relationship and communications with clients to learn business priorities and apply to support
8. Partner with clients and other Administrative Assistants for meeting coordination
9. Provide proactive time management recommendations to clients
10. Coordinate domestic and international travel arrangements via Concur
11. Prepare and submit corporate card expense reports
12. Maintain program scope of support within agreed-upon service level agreements
13. Educate and inform clients on program goals, scope and service level agreements
14. Draft and send communications to clients about transitions or changes in support
15. Provide coverage support for Admin Specialist colleagues
16. Collaborate with global Admin Specialist colleagues on best practices and knowledge sharing
**Minimum Qualifications:**
Minimum Qualifications:
17. 3+ years of relevant high-volume coordination experience
18. 3+ years of relevant experience providing administrative support to 2 or more executives
19. 3+ years of relevant experience managing calendars for 2 or more executives
20. Experience prioritizing multiple tasks and activities
21. Experience with Microsoft Office, Google Suite, Concur or similar programs
22. Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
**Preferred Qualifications:**
Preferred Qualifications:
23. Experience supporting 3+ or more executives simultaneously
24. 3+ years of experience coordinating travel logistics on behalf of 2 or more executives
25. 3+ years of experience managing expense reports
26. Experience building relationships across a larger company
27. Demonstrated customer focus, preferably in a customer service or front of house environment
**Public Compensation:**
$31.88/hour to $47.50/hour + bonus + equity + benefits
**Industry:** Internet
**Equal Opportunity:**
Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment.
Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at

**Description**
**Who We Are**
Shambaugh & Son L.P., a wholly-owned indirect subsidiary of EMCOR Group, Inc., is a customer-driven, single-source, self-performing construction/engineering firm. We specialize in the Design-Build method of construction resulting in fast-track delivery of the project improvements to our customers. We are one of the largest specialty contractors in the U.S. and the only one with all eight M.E.P (Mechanical, Electrical, Process, Automation, Refrigeration, HVAC, Plumbing, and Fire Protection) design and installation capabilities in-house. We perform more than $1 billion of construction projects per year with over 3,000 employees throughout 50 states from our home office in Fort Wayne, Indiana.
Our success has been driven by our ability to attract and retain dedicated, knowledgeable and seasoned professionals to become part of the Shambaugh team, as we continue to build on our 90+ year Shambaugh success story.
At Shambaugh, we recognize people as our most important resource and it is our mission to produce the industry's highest level of quality services and productivity on every project in order to develop repeat customers, maximize return on investment, and provide professional growth opportunities for people in the organization.
**Job Summary**
Shambaugh & Son, L.P. is seeking a Fire Protection Service Administrative Assistant. This position will provide comprehensive customer service and administrative support for fire protection inspections, customer information management, service and inspection job closure, billing, sales, and office and field personnel
**Essential Duties and Responsibilities**
+ Manage inspection, billing preparation, information verification and retention processes.
+ Utilize accounting system to retrieve work order numbers.
+ Leverage Building Reports for administrative support tasks.
+ Receive and process customer service request in a professionally and efficiently, gathering all necessary information to dispatch calls to the appropriate personnel.
+ Adhere to the company-endorsed business process and best practices and make recommendations on system/process improvements.
+ Validate technicians debrief information on service tickets and prepared invoices daily/weekly.
+ Complete service request debriefs weekly and submit them to the Billing Specialist within one week of the service date.
+ Assist with payroll processing by approving timesheets and submitting them to payroll.
+ Manage document retention strategy for hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation.
+ Maintain the confidentiality of customer and employer information at all times.
+ Provide other administrative support to office personnel when needed.
+ Perform other duties as assigned.
**Qualifications**
+ Advanced computer skills, including proficiency in Microsoft Office Suite and Windows operating systems.
+ Strong Excel skills, including ability to create and manage complex spreadsheets and tables.
+ Experience with AS400/Trueline accounting system is preferred.
+ Experience with dispatching or scheduling technicians, project managers and other staff preferred.
+ Ability to learn and retain new information quickly and efficiently.
+ Proven ability to multitask and handle multiple different tasks simultaneously.
+ High organized, self-motivated, and results-oriented.
+ Professional communication skills, both written and verbal.
+ Regular and reliable attendance, including the ability to work extended hours and weekends as required
**Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies** list open positions here. ( **Please check our available positions to confirm that a post or email is genuine.**
**EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal process -- it is probably fraudulent.**
**As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled**
#shambaugh
#LI-DF
#LI-Onsite
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights ( notice from the Department of Labor.

**Responsibilities**
The Acute Care Therapy Department at St. Joseph's Hospital and Medical Center provides the evaluation and treatment of patients with a wide variety of diagnoses in a fast-paced, challenging, and rewarding medical setting. Performs complex, specialized function-related administrative tasks with little to no supervision. Including coordinating a variety of programs and assisting in budget preparation.
Expectations:
+ Coordinates and organizes meetings, paper work and filing systems
+ Maintains records and insures compliance with applicable regulatory agency
+ Makes travel arrangements, schedules appointments, meetings, conferences and other activities of thedepartment or program
The REHABILITATION DEPARTMENT at Dignity Health St Joseph Hospital Medical Center is a dynamic environment where you can pursue a highly challenging and rewarding career.
Join our team at Dignity Health to take advantage of this amazing opportunity
**Qualifications**
**Minimum:**
+ Five years related experience
+ Experience with MS Office
+ High School Diploma/GED
+ College level business coursework
**Preferred:**
+ AA degree
**Overview**
Hello humankindness ( conveniently in the heart of Phoenix, Arizona, ( St. Joseph's Hospital and Medical Center is a 576-bed, not-for-profit hospital that provides a wide range of health, social and support services. Founded in 1895 by the Sisters of Mercy, St. Joseph's was the first hospital in the Phoenix area. More than 125 years later, St. Joseph's remains dedicated to its mission of caring for the poor and underserved.
We are extremely proud to be a nationally recognized center for quality quaternary care, medical education and research. St. Joseph's includes the internationally renowned Barrow Neurological Institute ( , Norton Thoracic Institute ( , Cancer Center at St. Joseph's ( , Ivy Brain Tumor Center ( , and St. Joseph's Level I Trauma Center ( (which is verified by the American College of Surgeons). The hospital is also a respected center for high-risk obstetrics, neuro-rehabilitation, orthopedics, and other medical services. St. Joseph's is considered a sought-after destination hospital for treating the most complex cases from throughout the world. Every day, approximately 20 percent of the hospital's patients have traveled from outside of Arizona and the United States to seek treatment at St. Joseph's.
_U.S News & World Report_ routinely ranks St. Joseph's among the top hospitals in the United States for neurology and neurosurgery. In addition, St. Joseph's boasts the Creighton University School of Medicine at St. Joseph's, and a strategic alliance with Phoenix Children's Hospital.
St. Joseph's is consistently named an outstanding place to work and one of Arizona's healthiest employers. Come grow your career with one of Arizona's Most Admired Companies ( .
Look for us on Facebook ( and follow us on Twitter ( .
_For the health of our community . we are proud_ _to be_ _a tobacco-free campus._
**Pay Range**
$22.95 - $33.28 /hour
We are an equal opportunity/affirmative action employer.

At TSMC Arizona, brilliance can ignite a world of innovation and launch a promising future. The world's most brilliant innovators entrust us to transform their ideas into world-changing products that impact millions of lives. As long as you have the same passion to pursue excellence, you will find your fit here.

TSMC Arizona is looking for a Security Control Center Admin to join our 5-nanometer fab, located in sunny Phoenix, Arizona. As a Security Control Center Admin, you will demonstrate a strong sense of reliability and enthusiasm and will possess an attitude that embodies our core values - Integrity, Commitment, Innovation and Customer Trust.

Responsibilities include representing the Company in a courteous and professional manner, assist with the management of the access control system, access control card-holder records, CCTV management, key management systems, prepare, issue, and maintain visitor and employee badges, and utilize a camera to take badge photos.

• Activate/deactivate employee badges
• Update and maintain facility security clearances
• Report defects to access control system and other security concerns to Security leadership
• Assist with the security of meetings and gatherings that occur within the facility
• Process incoming and outgoing visitor requests for the Security Department
• Maintain visitor and vendor sign-in logs
• Assist visitors with Taxi/Uber/Lyft reservation service
• Assist employees with carpool and Lyft ride program
• Assist visitors with the storage of their personal cellphone and luggage
• Vendor access verification
• Vendor's goods entry declaration
• Outbound Asset Management system control
• PIP restricted item control
• Monitor incoming and outgoing property
• Routine administrative duties
• Communicate with the mailroom team when packages arrive
• Suggestions/complaints referral
• Assist other Security Department employees and partner with the Facilities team, as needed
• Strong computer skills including work with Excel, Word, and PowerPoint
• Possess excellent communication and organizational skills
• Maintain professional dress and appearance standards
• Other duties as directed by Security Management

Qualifications include:

• High School diploma or equivalent
• 5+ years experience as a receptionist or security administrative assistant

Candidates must be willing and able to work on-site at our Phoenix Arizona facility.

As a valued member of the TSMC family, we place a significant focus on your health and well-being. When you are at your best-physically, mentally, and financially-our company is at its best. We offer a comprehensive and competitive benefits program that provides the resources you need to help you manage your health and achieve your goals across many areas of your life. This includes a variety of medical, dental and vision plan offerings you can choose from that best fit your and your family's needs. Additionally, TSMC provides income-protection programs to financially assist you should you experience an injury or illness, and a 401(k)-retirement savings plan to help you secure your financial future. TSMC also offers competitive paid time-off programs and paid holidays allowing you to recharge and spend time with your family and loved ones.

TSMC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. We encourage all qualified individuals to apply, and we welcome applications from individuals with diverse backgrounds and experiences. Candidates must be able to perform the essential functions of the job with or without a reasonable accommodation. If you need a reasonable accommodation as part of this application process, please contact

Work Location : Phoenix, AZ (On-site)

Training Location : Phoenix AZ

#LI-Onsite

Date: Jul 11, 2025

Country/Region: US

City: Phoenix

Company: TSMC Arizona

Overview

Are you looking to be part of a dynamic, collaborative team that's passionate about making a difference? Carollo Engineers is seeking a Senior Office Administrator for our Phoenix office.

At Carollo, we design and build innovative water and wastewater solutions. As a nationally recognized environmental engineering firm, we're committed to meaningful work, strong teams, and an inclusive workplace where everyone can thrive. If you're motivated and ready to grow your career, we'd love to hear from you. The Senior Office Administrator efficiently coordinates administrative tasks so that the office runs smoothly by performing or coordinating administrative functions and supporting the Office Manager. This role also provides support to engineers, office staff, visitors, and project teams to help maintain an organized and client-focused work environment.

Responsibilities

Essential Duties and Responsibilities

• Supervises and supports all day-to-day office operations

• Conduct New Hire Orientations for engineers, office staff and corporate departments

• Interface with all corporate departments to facilitate proper handling of paperwork, (Accounting, Human Resources, Legal, Facilities and ISG)

• Assist with coordination of final termination of employees to ensure protection of intellectual properties

• Works with Office Manager to reconcile quarterly office budget and annual facilities budget projection

• Performs maintenance of the Office Intranet site for up-to-date content

• Conduct office safety inspections

• Evaluate ergonomics of employee workstations and coordination with facilities/HR as needed to resolve issues

• Work with building management to resolve facilities issues including HVAC, janitorial, etc.

• Maintain conference room setup/cleanup for meetings

• Order office supplies

• Coordinates with engineers and proposal managers in central office as needed

• Proactively elicits project management information for workload scheduling

• Attends project management meetings

• Performs document processing and proposal preparation services

• Ensures adequate staffing, hardware, and software to complete work in an accurate and timely manner

• Examines completed work for quality control and compliance with company standards.

• Recruit and train office support staff

• Perform performance appraisals for office support staff

• Provides system training for new engineers and office staff

• Maintains vehicle maintenance

• Supervise team of Office Services staff as they complete the following: schedule lunches, answering phones, handling mail and shipments, scan and print projects, misc. office-related assignments

Qualifications

• Strong verbal and written communication skills

• Excellent organizational and administrative skills

• Type 65 wpm

• Ability to work without direct supervision.

• High level of critical thinking.

• Professional experience handling confidential/sensitive issues

• Ability to exercise good judgment.

• Prioritize as business/workload dictates and deadline changes

• Initiative, proactive and enthusiastic attitude

• Ability to juggle multiple priorities and exercise judgment on order of completion of tasks

• Word (styles, graphics, tables, outlines, table of contents, templates, macros)

• Excel (basic to intermediate level: formatting, header/footer, file path name, etc.)

• Adobe Acrobat and/or Bluebeam (converting files into PDF format; adding bookmarks and thumbnails, appending pages).

• Scanning & OCR Software (varies from office to office).

• Windows environment (explorer, control panel, printer setup, etc.)

• Directory structures (organization and maintenance).

• High school diploma or equivalent, some college business courses or business vocational instruction

• Minimum of 5 years professional experience with a background in heavy document production background and supervisory experience in similar setting

Preferred Qualifications

• Bachelor's Degree

• Some business development background

• Experience with InDesign, Photoshop and PowerPoint

• Previous experience with engineering professionals

Other Compensation and Benefits

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo's benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.

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Job Locations US-AZ-Phoenix

ID 2025-4008

Category Administrative/Clerical

Type Full-time, Regular