41 Administrative Support jobs in Boston
Senior Analyst, Administrative Support
Posted today
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The Executive Assistant to IT organization will function in a dynamic global environment that requires self-direction, flexibility, adaptability, and initiative, as well as excellent judgment. This role functions as critical support for the CIO's staff: strategically coordinating and managing schedules and time, keeping the leaders prepared, advising of outstanding issues, and proactively following up.
Of key importance is oral and written communication. In addition, the ability to anticipate and activate support, driving the correct and positive results in a self-directed manner for a fast-moving, growing, and changing organization. In addition to needing exemplary organizational skills, the EA must possess quick prioritization abilities with flexibility and the talent to multi-task.
Global travel planning logistics and coordination will be required throughout the year as well as domestic travel.
ADI offers generous compensation and bonus structures, with room for growth in the direction of the EA's talents, based on a dedication to excellence, a passion for the company's global mission, and being driven by service.
Responsibilities:
Communications:
- Delivers exemplary customer service to all people who interact with the CIO, including fellow employees, peers, executives, customers, and vendors
- Strong influencing, interpersonal and communication skills
- Extremely strong ability to communicate effectively in both written and oral format with executive level management, and all internal/external contacts including government officials
- Willingness to understand the business and industry in which the department operates
- Serves as a liaison between the CIO's leadership team and others as requested
- Anticipates the needs of the CTO by proactively identifying ways to address issues and resolve problems quickly
- Escalates issues within the department that warrant immediate attention
- Assists with our Team Culture initiatives to foster a caring and collaborative work environment
- Maintains positive, "can-do" attitude always and embeds enterprise collaboration across all teams
- Works closely with administrative team to share best practices and foster a collaborative work environment
Calendar Management:
- Proactively manages and prioritizes calendars and itineraries to ensure more effective use of the leaders' time
- Proactively resolves scheduling conflicts
Travel Management:
- Manage all travel for leaders domestic and complex international travel including researching and providing proper paperwork, visas, etc.
Budget Management/Reports:
- Manage all T&E expense reports for the leadership team
- Track expense reports in T&E tracking and present to leaders monthly
Project Management:
- Monitors administrative assignments within the organization to set priorities for meeting deadlines and to balance workloads
- Manage projects for staff including maintaining files, statistical reports, and analysis, etc.
- Tracks ongoing projects and keeps team on task and timely
- Ensures that the group operates in an efficient manner by supporting team calendar and project related duties
Meeting & Events Management:
- Assists with meeting preparation ensures appropriate meeting rooms and/or virtual links are booked, managing AV equipment needs, F&B needs, ensures all documentation needed for meetings are prepared and distributed and/or printed ahead of time
- Takes meeting notes and actions as needed
- Assists team and other administrative assistants with large meetings, offsite meetings, customer meetings, and vendor meetings, etc.
- Assists with planning and executing large offsite events
- Willingness to understand the business and industry in which the department operates
Additional Skills:
- Provides administrative support to CIO's leadership team, including using technology platforms to foster streamlined planning and meeting management
- Works with IT to resolve meeting room issues
- Organizes workload to comply with deadlines and priorities and work independently to complete routine department or group functions
- Ability to adapt to and reprioritize shifting or competing priorities
- Strong organizational and technical skills including
- PowerPoint proficient at building customized templates, formatting, and embedding images and videos
- Excel Proficient at building customized spreadsheets, pivot tables, and sorting features for ease of manipulation of data
- Workday Understanding of Workday features and how to navigate system for key deliverables
- Virtual/Hybrid Conferencing understanding of how to leverage WebEx, Microsoft Teams, and Zoom for virtual meetings including setting up meeting and managing all logistics
- MS Teams understanding of key features beyond virtual conferencing and how teams can leverage for speed to action and communication in a virtual environment
- Share Point understanding of key features, how to navigate and maintain team sites
Requirements:
- Senior-level support experience
- Superior oral and written communication skills
- Meeting & Events experience
- High level of professionalism, confidentiality, and discretion
- Proficiency in Microsoft Office suite
- Impeccable organizational and time-management skills
- Self-directed and proactive decision-making ability
- Strategic management of changing and complex calendar
- Global travel management
- Bachelor's degree or equivalent experience
For positions requiring access to technical data, Analog Devices, Inc. may have to obtain export licensing approval from the U.S. Department of Commerce - Bureau of Industry and Security and/or the U.S. Department of State - Directorate of Defense Trade Controls. As such, applicants for this position except US Citizens, US Permanent Residents, and protected individuals as defined by 8 U.S.C. 1324b(a)(3) may have to go through an export licensing review process.
Analog Devices is an equal opportunity employer. We foster a culture where everyone has an opportunity to succeed regardless of their race, color, religion, age, ancestry, national origin, social or ethnic origin, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, parental status, disability, medical condition, genetic information, military or veteran status, union membership, and political affiliation, or any other legally protected group.
EEO is the Law: Notice of Applicant Rights Under the Law.
The expected wage range for a new hire into this position is $82,400 to $113,300. Actual wage offered may vary depending on work location, experience, education, training, external market data, internal pay equity, or other bona fide factors. This position qualifies for a discretionary performance-based bonus which is based on personal and company factors. This position includes medical, vision and dental coverage, 401k, paid vacation, holidays, and sick time, and other benefits.
Benefits Administrative Support Analyst - Disbursement
Posted 5 days ago
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Benefits Administrative Support Analyst - Disbursement Benefits Administrative Support Analyst - Disbursement 1 week ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. Job Description - Benefits Administrative Support Analyst - Disbursement (250004PR) Job Description Benefits Administrative Support Analyst - Disbursement - (250004PR) Description About the Office of the Massachusetts State Treasurer and Receiver General (“Treasury”) Our mission is to manage and safeguard the State's public deposits and investments through sound business practices for the exclusive benefits of our citizens, and perform these duties with integrity, excellence, and leadership. Additionally, we strive to provide economic opportunity, stability, and security for every Massachusetts resident. We are committed to excellence in recruiting, hiring, and retaining diverse and qualified individuals. We value the culture of diversity and professionalism in the workplace, and strongly believe that our workforce should reflect our community. Purpose The Massachusetts State Retirement Board (MSRB) administers a defined benefit pension plan for eligible Commonwealth employees, retirees, and eligible employees from other authorized entities. The Retirement Benefit Administrative Support Analyst provides initial intake and processing of various retirement benefit transactions in support of MSRB units, including the Survivor Benefit Unit and Refund Unit, and assists with department projects as needed. Essential Functions & Responsibilities Accurately execute data entry of survivor benefit requests, refund requests and other related transactions, obtain additional documents/information as necessary, and conduct required follow-up to ensure timely completion Perform research related to creditable service, salary, beneficiaries, and retirement contributions to support accurate processing and calculations Provide customer service and respond to inquiries from members and beneficiaries by telephone and in-person Follow up on recovering outstanding fund balances Manage workflow through OnBase electronic content management system Ensure data is accurate and complete, coordinating with internal departments and contacting various agencies, organizations and constituent groups as necessary Maintain working knowledge of each department within MSRB Develop ability to understand and explain to members the procedures of each department related to applicable transactions; Provide support and assistance to the various departments within the MSRB; Maintain accurate records in the Board's custom software program (MARIS). Perform daily scanning and accurate indexing of all incoming and outgoing documentation Adhere to Treasury and MSRB employment policies Other duties as assigned by Manager and/or Director Supervisory Responsibilities N/A Qualifications Knowledge & Skills: Working knowledge of M.G.L. c. 32. Retirement Board Computer System Physical Requirements Ability to lift up to 10lbs Ability to sit for extended periods of time Hybrid Work Environment All new hires at the Office of the State Treasurer and Receiver General (Treasury) will go through an In-Office Orientation Period consisting of a combination of virtual, in-person and on-the-job training so as to assimilate you to the Treasury’s culture and work environment. Following the initial In-Office Orientation Period a gradual transition to hybrid work will take place over the first 3-8 weeks of employment. The hybrid work environment will consist of a minimum of two (2) days in the office each week, with one of these days being either a Monday or a Friday. Hybrid work arrangement is based on business needs of the department. There will be an additional (1) day in the office per month for a mandatory in person department meeting. Official Title: Retirement Benefits Assoc. Primary Location : United States-Massachusetts-Boston-1 Winter Street Job : Administrative Services Agency : Off of State Treas & Rec Genrl Schedule : Full-time Shift : Day Job Posting : May 21, 2025, 2:43:13 PM Number of Openings : 1 Salary : 54,590.00 - 60,612.94 Yearly If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Swee Lin Wong - Potentially Eligible for a Hybrid Work Schedule: Yes Guides Apply for a Job Apply for a Job for JAWS Users Create a Profile Create a Profile for JAWS Users System Requirements Seniority level Seniority level Entry level Employment type Employment type Full-time Job function Job function Administrative Industries Government Administration Referrals increase your chances of interviewing at Office of the Massachusetts State Treasurer and Receiver General by 2x Sign in to set job alerts for “Administrative Analyst” roles. Boston, MA $85,000.00-$15,000.00 2 weeks ago Cambridge, MA 100,000.00- 110,000.00 1 week ago Boston, MA 64,000.00- 96,000.00 1 day ago Boston, MA 61,040.00- 76,300.00 3 days ago Boston, MA 80,000.00- 90,000.00 2 weeks ago Quincy, MA 85,000.00- 100,000.00 1 week ago Boston, MA 75,000.00- 90,000.00 3 weeks ago Boston, MA 90,000.00- 100,000.00 3 weeks ago Boston, MA 70,000.00- 80,000.00 2 weeks ago Boston, MA 75,000.00- 85,000.00 2 days ago Boston, MA 65,000.00- 80,000.00 4 hours ago Boston, MA 85,000.00- 100,000.00 2 weeks ago Boston, MA 70,000.00- 75,000.00 5 days ago Boston, MA 65,000.00- 80,000.00 2 weeks ago Boston, MA 125,000.00- 145,000.00 2 weeks ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr
Accounts Payable - Administrative Assistant Office Support
Posted 5 days ago
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Job Summary:
To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.
Organizational Relationship or Line of Authority:
Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations
Work Year:
12 months
Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.
Bargaining Unit:
Marlborough School Administrative Office Support
Statement of Duties:
Accounts Payable Duties
- Enter invoices and purchase orders into the computer and maintain accounts payable records.
- Maintain vendor code list and code all purchase orders.
- Responsible for bi-monthly running of warrants, checks, and special
- Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
- Maintain requisition file.
- Maintain accounting copy purchase orders or related electronic
- Send all vendor purchase orders and maintain vendor
- Check all requisitions for completeness.
- Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
- Maintain budget account codes.
- Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
- Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
- Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.
- High School Diploma
- 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
- Knowledge of Aspen, as it relates to student information is a
- Must be able to work well with the public, staff and students with a variety of backgrounds.
- Ability to maintain
- Good customer service skills in dealing with the public and staff effectively.
- Must be able perform work quickly, efficiently and accurately.
- Good abilities with office practices, procedures and office
- Good basic skills in oral and written
- Must be a strong team player, able to collaborate well with
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
An Equal Opportunity Employer
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.
Data Entry Clerk
Posted 7 days ago
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Job Description
Job Description:
We are seeking a detail-oriented and reliable Data Entry Clerk to join our growing team. In this role, you will be responsible for accurately entering and updating data into our systems, ensuring that our records are maintained with the highest level of accuracy. You will play a crucial role in supporting our data management team and contributing to the overall success of Sonar Spark.
Key Responsibilities:
- Accurately input and update data in our databases and systems.
- Review and verify data for accuracy and completeness.
- Assist in the preparation of reports and data summaries.
- Collaborate with other team members to ensure data consistency and integrity.
- Handle sensitive information with confidentiality and professionalism.
Qualifications:
Qualifications
Qualifications:
- High school diploma or equivalent; additional certification in data entry or related fields is a plus.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word) and data entry software.
- Ability to manage time effectively and meet deadlines.
- Excellent communication skills and the ability to work well in a team environment.
- Previous experience in data entry or a related role is preferred but not required.
Additional Information
Benefits:
- Competitive salary ranging from $2,900 to $4,100 per month.
- Health, dental, and vision insurance.
- Paid time off (PTO) and sick leave.
- Opportunities for career advancement and professional development.
- Collaborative and supportive work environment.
- Flexible working hours.
If you are a meticulous individual with a passion for data accuracy, we encourage you to apply and become a part of the Sonar Spark team!
Data Entry Operator
Posted 19 days ago
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About the job Data Entry Operator
We are seeking a highly organized and detail-oriented Data Entry Inspector to join our team. This position involves a blend of data entry and quality inspection tasks in a fast-paced manufacturing environment. The successful candidate will ensure that data and records are accurate while assisting in the inspection of products. We offer competitive pay, full benefits, and opportunities for growth and development within our organization.
Full Benefits Include:
- Comprehensive health, dental, and vision insurance
- Life and disability insurance
- Employee assistance programs (EAP)
- Career development opportunities
- Wellness programs and incentives
- Employee discounts and additional perks
- Accurately enter and maintain data related to product quality inspections into company systems.
- Perform routine inspections of products for defects and ensure they meet quality standards.
- Use gauges, jigs, and other measuring tools to verify product specifications.
- Prepare and label finished parts for shipment according to company guidelines.
- Assist in maintaining detailed records of inspections, product defects, and corrective actions.
- Collaborate with quality control and production teams to resolve discrepancies or quality issues.
- Ensure data entry is completed accurately and on time, adhering to production schedules.
- Assist in maintaining the cleanliness and organization of the workspace following 5S standards.
- Assist in inventory counts and ensure accurate data tracking of materials and products.
- Follow safety protocols and procedures while maintaining the highest standards of professionalism and quality.
- Perform other duties as required by supervisors or team leads to support the overall production process.
- Data Entry Accuracy: Strong attention to detail with the ability to enter and manage large volumes of data with precision.
- Time Management: Ability to prioritize tasks and meet deadlines efficiently in a fast-paced environment.
- Attention to Detail: Keen observational skills to detect defects or inconsistencies in products.
- Problem-Solving Skills: Ability to troubleshoot data discrepancies and quality issues effectively.
- Communication Skills: Clear and concise verbal and written communication for reporting and collaborating with team members.
- Basic Math Skills: Ability to perform measurements and basic calculations for record-keeping and inspections.
- Hand-Eye Coordination: Good motor skills for handling materials and performing inspections.
- Teamwork: Ability to work collaboratively with production and quality teams to meet shared goals.
- Computer Skills: Proficiency in Microsoft Office, data entry software, and other relevant tools.
- Safety-Oriented: Strong understanding and commitment to workplace safety protocols and standards.
Are you a detail-oriented individual with a passion for data accuracy and quality assurance? If so, we encourage you to apply today for the Data Entry Inspector position. Join a team dedicated to high-quality production and enjoy excellent benefits and career growth opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Data Entry Specialist
Posted 6 days ago
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This is a remote position.
Data Entry Specialist
Location: United States (Remote) CWA Group Architecture is seeking a highly organized and detail-oriented Data Entry Specialist to join our dynamic team. As a Data Entry Specialist, you will play a vital role in the accurate and efficient input and management of our company's data.Pay: $29 - $32 per hour
Responsibilities:
- Accurately input and update data in various databases and systems.
- Review and verify data for discrepancies or errors.
- Prepare and sort documents for data entry.
- Scan and upload documents as needed.
- Assist with data clean up and organization.
- Maintain confidentiality and security of all data.
- Collaborate with team members to update and maintain data procedures and processes.
CWA Group Architecture is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. We are dedicated to creating an inclusive and diverse workplace where everyone feels valued and respected.If you have a passion for data and a strong attention to detail, we want to hear from you! Join our team at CWA Group Architecture and take the first step towards an exciting career in data entry.
RequirementsQualifications:
- High school diploma or equivalent.
- Proven experience in data entry or similar role.
- Proficient in Microsoft Excel and other data management software.
- Strong attention to detail and high level of accuracy.
- Excellent time management and organizational skills.
- Strong written and verbal communication skills.
- Ability to work independently and in a team environment.
- Familiarity with architecture or design industry a plus.
BenefitsBenefits:
- Competitive salary.
- Comprehensive benefits package including health, dental, and vision insurance.
- Professional development opportunities.
- Collaborative and supportive work environment.
Data Entry Clerk Remote
Posted 25 days ago
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About the job Data Entry Clerk Remote
You may be the right candidate for this data entry position if you are highly qualified and motivated. The best candidates for this position will be looking to thrive in a dynamic and growing environment, and will have fast, accurate typing skills and impeccable organization. You could be a good candidate for this position if you have intermediate spreadsheet experience and proficiency in database management. A data expert with great attention to detail can begin their career with us in this data entry position. This job is ideal for candidates looking for a long-term contract / temporary Data Entry position.
Key Responsibilities
Review reports and data sheets
Verify, correct and delete unnecessary data, or combine data from various sources
Enter information into spreadsheets, databases and customer relationship management systems
Search for information on web sites
Maintain a detailed record of tasks, records and progress made
Request further information for documents that are considered incomplete
Analyze completed work for duplication or errors in content before submitting final product
Strong written, verbal and interpersonal skills
Strong knowledge of Microsoft Excel
Proficient in Microsoft Office
Proficient with pivot tables
Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
Accurate typing skills
Computer literacy is a must. This includes word processing, spreadsheet and presentation software, as well as databases and client database systems.
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Warehouse Data Entry Clerk
Posted today
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**Work Schedule:**
Monday-Friday- 8am to 4:30pm
**Pay:**
$21/per hour
**Job Summary:**
+ Enter alphanumeric data into computer databases from various sources.
+ Routinely lift/move up to 15-20 boxes per day, weighing 25-50 lbs.
+ Process files from boxes into the database.
**Primary Functions:**
+ Check, verify, and input data accurately and promptly.
+ Maintain quality and adhere to data entry standards.
+ Assist users with data requirements.
+ Sort and file paperwork; perform general office duties.
**Secondary Functions:**
+ Report immediate issues to management.
+ Participate in safety drills; report accidents and injuries promptly.
+ Know your role in the Disaster Recovery Plan.
**Knowledge, Skills, and Abilities:**
+ Proficiency in English reading, writing, and communication.
+ Familiarity with basic computer systems, including Microsoft Excel.
+ Ability to handle records and maintain sequence.
+ Effective communication skills and attention to detail.
+ Capable of working independently and as part of a team.
+ Ability to type 50 WPM.
**Physical Requirements:**
+ Routine lifting of 25-50 lbs, push/pull boxes and carts.
+ Ability to sit or stand for extended periods.
+ Standard indoor/office environment conditions.
**Requirements:**
+ Must have HS Diploma or GED.
+ Must be able to type 50 WPM.
+ Must be able to lift 50 pounds.
+ Must have data entry experience, preferably in a warehouse environment.
**What happens next**
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. But don't worry-even if this position doesn't work out, you're still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.
Helping you discover what's next in your career is what we're all about, so let's get to work. Apply to be Warehouse Data Entry Clerk! Apply by sending a copy of your resume to
#P1
9885094
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Data Entry Operator | Junior (Remote)
Posted 19 days ago
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About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.