130 Administrative Support jobs in Los Angeles

Administrative and Technical Support (Pasadena, CA)

Position Code 1574-20240528

Work Location Pasadena, CA

Security Clearance Secret

Performing the Administrative and Technical Support tasks as identified below. These tasks are extracted directly from the contract statement of work.

DUTIES AND RESPONSIBILITIES:

• All requirements and tasks assigned to Contractor personnel need to be completed in accordance with the schedule and timeframe provided by the assigned Division/Directorates task managers, as required.
• Records and File Management: Perform record and file management and maintenance. Responsible for setting up new files and preparing records for transfer or destruction in accordance with the following approved file plans, DCSA Manual 00-04, "Manual for Records Maintenance and Disposition, Volume 1, Responsibilities and Procedures" dated 23 Aug 2010 and DCSA Manual 00-04, Volume 2 "Manual for Records Maintenance and Disposition - Records Disposition Schedules," dated, Aug 23, 2010.
• Employee in and out processing: Assists the in and out processing official with civilian employee in and out processing. This is completed in accordance with DCSA Regulation 11-273: Civilian Personnel In and Out Processing, dated, Jul 28, 2009. Serve as the primary or back up POC for minor programs such as but not limited to travel cards, process building badges and credentials, Identification cards, maintaining working rosters of the telecom space utilization, copier programs, and training programs within the assigned Directorate/Division, as required.
• Office operational policies and procedures: Required to research and explain DoD, DCSA and internal office operational policies, procedures, and requirements referring to a variety of sources utilizing oral and written communication skills, as required.
• Support to Division Assistant Directors: Provides assistance, phone and desk coverage for the assigned Directorate/Division. Provides general administrative support to GG-15 Division Directors (and their Deputies, etc.), which requires coordination of calendar and schedules, preparation, formation, and/or finalization of official correspondence that includes letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Time and Attendance Reports: Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and nontechnical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interact with other internal DCSA departments and sometimes outside Government agencies on a normal basis, as required. Trained and proficient with the Microsoft Office Suite Software and capable of creating a wide variety of documents such as reports, spreadsheets, plan of action and milestone project files, and presentations from data and information located in internal DCSA databases, as required. Responsible for the maintenance of data and information contained in DCSA internal databases that contain sensitive departmental and/or classified information, as required.
• Responds to requests from internal and external offices, distributes correspondence, circulates information, etc., to other staff (to include senior staff) internal and external to DCSA, as required.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of assigned Division/Directorates, as required. Required to utilize spreadsheets to track suspense actions and to manage workload, facility assignments, student activities and instructor assignments and other activities as needed; and maintain customer requests, as required.
• Required to collect and collate data for establishment and maintenance of training programs for personnel, while also preparing reports with the collected and collated data, as required.
• Responsible for assisting in the monitoring of agency task management systems spreadsheets, or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers and Division Directors/Assistant Directors in determining active, near overdue or overdue actions for each directorate/division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.
• Responsible for maintaining tracking records to ensure assigned Action Officers and Division Directors/Assistant Directors have accurate and current information regarding vulnerability assessment schedules, assessment report status, Letters to Management, security vulnerabilities, and facilities in-process. Responsible for maintaining a variety of office logs and files; complex schedules and office calendars; and updating internal staff directories, as required.
• Creation of a variety of documents: Responsible for creating a wide variety of documents (often complex) to include reports, spreadsheets, presentations, quarterly newsletters, program brochures, and the majority of any outgoing letters, memorandums, and other interoffice/interagency communications and corporate correspondence; responsible for composing the first draft through to the final draft for publishing and/or obtaining the Directorate/Divisions signature, when required.
• Assist Action Officers and Division Assistant Directors /Assigned Division: Responsible for reviewing incoming documents/taskers for appropriate action with specific emphasis on deadlines for respective Directorate/Division. Provide assistance to Action Officers and Division Assistant Directors with staffing packages, documents, and reminders of deadlines to meet suspense's, as needed. Responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions, status of actions, and similar information normally available from DCSA files, as required.
• Intra-office communications: Responsible for correspondence management that includes intra-office communications. These communications are managed by the Action Officers and Director and Assistant Directors, as needed. Management of other incoming correspondence includes forwarding correspondence and actions items (with the required background information) to the appropriate staff, when required. Responsible for reviewing outgoing correspondence for procedural and grammatical accuracy, and conformance with general policy, etc. before the correspondence is sent out. Draft reports should also be made available upon request of the DCSA Senior Management for review prior to being sent outside of DCSA, when required.
• Preparation of packages and classified document maintenance: Required to prepare and revise reports, letters, memoranda, statements, forms, and similar documents from handwritten or rough copy materials. Responsible for proofreading documentation, correcting format, grammar and spelling errors, as required. Other document maintenance duties include maintaining and securing classified and For Official Use Only (FOUO) documents and files, as well as overseeing the destruction of classified and FOUO documents and files. Assists in the preparation of packaging of documents and files which requires interaction with DCSA Mailroom staff with regard to sending and receiving items by maintaining the mail tracking system and the classified accountability log, when required.
• Functions as the POC for the Field Offices (as required) on the Industrial Security Database. Responsible for receiving and processing monthly updates, maintaining the monthly roll-up, and responding to special queries by the DCSA HQ, Regional Director (RD), program manager and/or the local Field Office Chief (FOC). Responsible for assisting the Industrial Security Representatives (ISR) in compiling and editing correspondence to customers and contractors, as required.
• Gather Company Information: Provides support to the ISR by visiting the web sites of contractors to gather company information. Responsible for preparing material and assisting with the logistics for the Industrial Security Advisory Council (ISAC) or National Classification Management Society (NCMS) meetings and training conferences. Coordinates with the FOC and ISRs to maintain a calendar of scheduled work and events for the Industrial Security program, as required.
• Responsible for maintaining and keeping current various local industrial security databases and spreadsheets in support of management and IS Representatives such as Special Access Programs (SAPS), Critical Assets Assurance Program (CAAP), Critical Infrastructure Protection (CIP), Research and Technology Protection (RTP), COMSEC Accounts, Arms Ammunition and Explosives (AA&E) and User Agency POC, as required.
• Responsible for compiling, preparing, maintaining, and updating metrics forms used within the Industrial Security Program for presentation. Responsible for running queries in the Industrial Security Program databases, such as Industrial Security Facilities Database (ISFD), Joint Personnel Adjudication System (JPAS), and Electronic Facility Clearance System (eFCL), and providing lists, metrics, statistical trends and data summaries, and reports from those sources, as required. Responsible for responding to general questions from cleared contractors relating to JPAS and eQip, when required.
• Responsible for coordinating and/or conducting telephonic surveys of new contractors. Coordinates and communicates with the DCSA Facility Clearance Branch (FCB) regarding ongoing survey matters;
• Monitors and coordinates communications for eFCL databases completion;
• Coordinates communication with ISR regarding eFCL FOCI analysis requirements;
• Coordinates and conducts web reviews in relation to surveys and assessments;
• Coordinates data calls for classified contract performance and, as appropriate, coordinates e-FCL with the Action Officer or Directors /Assistant Directors;
• Coordinates FCL termination with RD's or FOCs and the DCSA FCB;
• Assists the RD or FOC, ISR and Information Systems Security Professional (ISSP) in vulnerability case data collection;
• Researches and responds to questions from industry
• Performs telephonic assessments of Excluded Parties; and Maintains facility file folders.
• Maintenance of Facility Records: Maintains the official facility records and ensures that updates to core facility data are reported to the FOC, when required. If changes to the Standard Form (SF) 328 "Certificate Pertaining to Foreign Interest", or the name or address changes for the facility or Facility Security Officer (FSO), etc. are identified, brings these changes to the attention of the assigned ISR, as required. Contacts facilities to arrange or obtain verification of reviews or visits, obtains POC information for reviews/visits and any other data required for the reviews/visits.
• Conference Room Coordination (mandatory for all Tasks) (as applicable): Serves as the POC for conference room reservation requests and conference room-related questions within assigned the Directorate/Division. Responsible for reserving DCSA conference rooms and maintains agency conference room calendars. Responsible for notifying the Technical Support POC about meetings that require audio and/or visual technical support and of all problems with audio, visual, or Video Tele-conferencing equipment. Responsible for verifying that all DCSA conference rooms located within the assigned Directorate/Division remain in a conference-ready state.
• Support Information System Security Professional (ISSP) (As applicable): Assists the ISSP Team Lead and Action Officer in maintaining databases used to track certifications and accreditations of Information Systems Electronic Communications Plans (ECP's) and other National Industrial Security Program (NISP) Authorization Office (NAO) Suspense Tracking Mechanisms.
• Responsible for managing correspondence for assigned DCSA components, when required. This task includes monitoring general mailboxes, assigning emails to action officers for action, or loading tasks into Agency Task Management System as appropriate and ensuring requests and Request for Information (RFIs) receive responses in a timely manner. Responsible for updating shared drives for assigned Directorate/Division.
• Assists in researching information relating to the ordering of office and other basic supplies.
• Maintains office supplies inventory and order supplies as required; assists in yearly inventory assessments, when required; reviews invoices to confirm materials were received as ordered and submits to RM for payment and Government Credit Card (GOVCC) reconciliation.
• Day-to-Day Office Management: Provides day-to-day office management that includes assisting in inventory, obtaining, and stocking supplies as needed (e.g. maintaining paper at printer stations, status of shredder machines); maintains the electronic Automated Data Processing (ADP) inventory and office equipment; and monitors and follows up on office equipment maintenance as appropriate. (Office equipment also includes postage machines.)

• 2 years' experience in relevant administrative and technical support experience relating to the requirements listed above.

• None

• Secret at time of hiring

• High school diploma or equivalent

• Longeviti, LLC, as the employer, herein notifies each employee candidate and hired employee of the enterprise-wide employee requirement to follow and adhere to all Longeviti Occupational Safety, Health, and Environmental (LOSH)-E controls, policies, procedures, standards, rules, regulations, orders, and guidelines as a condition of employment (herein referred to as safety controls) as directed by Longeviti, LLC supervision, management, and administration.

• Hourly Range: $22.80/hour

• Longeviti offers a comprehensive and generous benefits package. The Longeviti benefits package includes medical, dental, and vision insurance for the employee and/or families . Longeviti also includes basic life insurance plus short- and long-term disability for the employee. Employees may elect to enroll in our company's 401k plan. Employees will also accrue paid time off and holidays. Additional voluntary options include legal coverage, supplemental insurance plans, and commuter benefits.

We’re seeking a dedicated data entry operator to join our team at Lyra Health

As a data entry operator, you will be responsible for entering and maintaining accurate data in our systems and ensuring that it is accessible and reliable for other departments. You will work closely with various teams to ensure that data integrity is maintained, contributing to the overall efficiency and success of the organisation. The ideal candidate is an organised, efficient, and detail-oriented individual passionate about working with numbers.

If you’re detail-oriented and efficient in handling large amounts of data, we invite you to apply for the role. As a key part of our operations, your work will contribute to the smooth functioning of our business processes. We offer a supportive work environment, professional growth opportunities, and competitive compensation.

• Inputting and updating data into systems and databases from various sources, including paper documents and digital records.
• Ensuring the quality, consistency, and accuracy of data input.
• Verifying and cross-checking the data accuracy to ensure no errors or discrepancies.
• Following company data entry procedures and maintaining adherence to data protection regulations.
• Perform regular data backups and quality checks to ensure security and prevent loss.
• Organising and filing electronic and paper records for easy retrieval.
• Assisting in retrieving and organising data for reports, audits, and other business needs.
• Collaborating with other teams to resolve data-related issues and improve processes.
• Generating data reports and summaries as required by management.
• Maintaining data confidentiality and adhering to data protection policies.

• Input, verify, and maintain data in spreadsheets, databases, and other data management tools.
• Review source documents for accuracy before data entry and correct errors to ensure data integrity.
• Perform regular data updates and track changes in company systems.
• Ensure the timely completion of assigned data entry tasks.
• Compile, review, and sort information to prepare source data for computer entry.
• Prepare data reports, summaries, and other documentation as required by management.
• Respond to requests for data retrieval and provide reports to relevant teams.
• Follow company procedures for data storage, handling, and security.
• Assist in troubleshooting any issues with data management software.

• High school diploma or equivalent; additional qualifications are a plus.
• Proven experience as a data entry operator or in a similar data-focused role.
• Strong computer skills, including knowledge of Microsoft Excel, Word, and database management software.
• Typing speed and accuracy, with the ability to process large amounts of data efficiently.
• Strong attention to detail and commitment to producing error-free work.
• Excellent organisational skills and the ability to manage time effectively.
• Working knowledge with Google Suite (Docs, Sheets, Drive).
• Solid communication skills and the ability to collaborate with team members.
• Ability to handle sensitive information with discretion.
• Basic knowledge of databases and data management tools.
• Ability to work independently or as part of a team in a fast-paced environment.

• Certification in typing speed or data entry software tools.
• Familiarity with data processing tools, like SQL, Google Sheets, or CRMs.
• Experience in data entry within a specific industry, such as healthcare, finance, or retail.
• Basic understanding of data protection regulations and security protocols.
• Strong problem-solving skills with the ability to identify and resolve data inconsistencies.
• Experience working with large datasets or in a data-centric role.
• Familiarity with CRM (Customer Relationship Management) or ERP (Enterprise Resource Planning) systems.
• Understanding of data visualisation tools to generate reports and insights

We're looking for a highly organized and detail-oriented Data Entry Clerk to support our daily operations. In this role, you'll be responsible for entering and updating critical information into our systems with speed and accuracy. You'll play a vital part in keeping our data clean, current, and reliable.

• Accurately input and update large volumes of data into internal databases or spreadsheets
  
• Verify data for accuracy and completeness
  
• Perform regular audits and quality checks
  
• Maintain confidentiality and security of sensitive information
  
• Collaborate with other departments to ensure data consistency and resolve discrepancies
  

• Organize digital files and documents for quick retrieval
  
• Proven experience as a Data Entry Clerk or similar role
  
• Fast typing skills with a keen eye for detail
  
• Proficiency in MS Office (Excel is a must); experience with database systems is a plus
  
• Excellent time management and organizational skills
  
• Ability to work independently with minimal supervision
  

• High school diploma or equivalent (associate's or bachelor's degree a plus)
  
• Experience with CRM platforms or ERP systems
  
• Familiarity with data privacy regulations (e.g., GDPR, HIPAA)
  

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

DUTIES & RESPONSIBILITIES : you will specialize in data tracking and sourcing of documents. Preparing , sorting, source documents identities, and interpretation of data to be entered. you will constantly compile ,sort, and verify data to make sure it is always accurate. (No room for errors.) You will occasionally be required to Contact responsible parties to have issues resolved moderately. (complex questions, inconsistencies, or missing data).you will handle entering of alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, Also entering of necessary codes. Your responsibilities demand that you compare data entered with source documents identifying errors and subsequently correcting any errors.(most importantly, imageshack employee must have a passion for perfection.)

You will constantly file or route source documents after entry. Respond to inquires regarding entered data. Also maintaining a daily count of work processed and may create periodic reports for management. Performing of routine maintenance on machinery used. you also handle Preparation of Balance sheets (Mini), account balancing, invoicing recording, proper data analysis of sales records and recording pay slips into accounting database. all these will be facilitated by the use of easy-to-use working software made available to Imageshack employees.

About the job Data Entry

We currently have a casual two day a week Data Entry position available with our client in Los Angeles.

About you

You will be a team player who enjoys work that is highly administrative in nature; you will have strong communication skills with the ability to liaise with internal and external stakeholders.

Key areas of focus for this role include:

Customer Service

Data Entry

Adhoc administration

Skills required include:

Excellent communication and time management skills

High attention to detail

Experience utilizing multiple systems and databases

Proven success working in a fast-paced high-volume environment

Ability to multitask

We are a small professional office seeking a Data Entry Typist

• At least One (1) Year TYPING experience, including familiarity with, and efficiency using data entry/typing software is mandatory. Typing Speed: Minimum: 30 wpm.
• Candidates with RECENT employment, requiring typing documents, is highly preferred. Report writing job duties often require several edits.
• The Secretary/Typist will have great flexibility with work hours, though 9:30 - 5:30 is the most regular routine.
• Typing and editing reports on a computer system; occasional filing, billing and small research projects form the heart of the work day. Attire is casual and comfortable.
• The office atmosphere is professional, though flexible.
• Required: Experience with computer and software. Typing speed: 30wpm +; verbal and writing proficiency

• Secretarial, computer: 0-1 years (Required)
• High School Diploma

About the job Data Entry Manager

Summary:

The professional is responsible for executing regular reconciliation/trade/transfer tasks for Different Investments. The crucial deliverables feature however are not confined to processing trade buy and sell purchases in customer accounts and recognizing/ settling rests pinpointed in between TD Ameritrade as well as the fund providers or move brokers. This duty also has responsibility for processing of Company Action Activities, settling/reconciling transmission activity, and also processing/reconciling reward activity. The professional might also be counted on to execute analysis of complex/escalated problems, execute testing/validation of new technology enlargements as well as merchant modifications. The Expert accomplishes jobs in Investing, Dividends, Transfers, Getting Back Together, and also Company Activities that directly impact the Client/Advisor account. A specialist's failure to decipher or even refine client transactions in an excellent way may lead to account weakening, client frustration, and/or obligation for TDA. This function socializes mostly with Retail and also Institutional Company Teams using e-mail, phone, Slack, Overview, and Salesforce. The job straight socializes along with and also represents TD Ameritrade Clearing in our day to day partnerships with fund providers, move representatives, opposite companies, and other outside company partners. Obligations Evaluation • Assessment of membership agreements or even transfer requests • Client/Advisor amount exceptions • Governing obligations (Instances: 2340 as well as 15C3-3) • Settlement of Trade, Reward, and Transactions Breaks • Settlement around BOS as well as Fund Firms • Testimonial and also analysis of correct tax html coding as well as adjustments of tax coding Problem Fixing • Internal/External unit enhancements or concerns • Root cause of ruptures between TDA, the Fund, and so on • Delivering procedure or even modern technology solution alternatives to Monitoring • Remediating transmission concerns with the Fund or Opposite Agency Client or even Business Companion Solution • Answering service companion queries relating to Fund particular requirements/eligibility • Delivering act on Choice Expenditure transmissions to expedite the client ask for or even remediate certainly not neat issues • Timely and precise completion of customer exchanging as well as reward demands

Equal Opportunity Company Minorities/Women/Veterans/ Disabled.

The Company will definitely consider for job trained candidates with arrest and sentence documents.

This is your chance to join a leading financial and data firm that started 100 years ago as a check printer! Today, their solutions connect 3 million small businesses, 4,000 financial institutions and hundreds of the world's leading brands with customers and their money

Job Title: Data Entry Clerk
Location: 2525 Corporate PL STE 250 Monterey Park, CA 91754
Pay Rate: $ 17.00/ hr. weekly pay on W2 plus benefits of (Medical, Vision and Dental)
Contract Length: 03+ months
Shift Timings: Sunday - 5:00 am - 1:30 pm
Mon, Wed, Thurs, Fri 6:30 am - 3:00 pm

*Person needs to be able to work quickly and efficiently*

Position performs complex sorting and decisioning of non-standard or rejected transactions. The focus of the position is to perform the day to day functions of reject decisioning/processing.

1. Rejects - Pull rejected transactions from all processing areas using reports and processing audit trails with general knowledge of operations. Perform basic level transaction sorting and decision-making. Header batched items with control documents and processing header.
2. High Speed Mail Extraction & Scanning - Perform extraction and scanning on high speed and moderate to complex client handling using I-Tran, IMBL, OPEX 30, 40, 50/51, 150 Falcon equipment.

• Processing medium to high complexity client sorting and transaction decisioning.
• Complexity is defined by client processing instructions.
• Process work accurately and maintain performance output in accordance with department standard
• Assist with training when needed

• Computer skills
• Able to read and make decisions
• Able to work well independently and with others on work for all clients
• Comfortable working in a fast-paced, deadline-oriented environment
• Team player with good interpersonal skills
• Ability to adapt to change and learn new processes as the business evolves
• Must meet the *** established standard minimums for productivity and accuracy
• Ability to lift up to 25 lbs.
• Able to stand for long periods of time

We are searching for a perceptive and meticulous Data Entry Typist to
draft typed documents for our company. The Data Entry Typist will
inspect job briefs and gather the applicable materials required for each
task. You will also be required to proofread your work, ensuring that
it is error-free before submission.

• Sourcing and organizing pertinent raw data, including audio files, working documents, and research papers.
• Typing and formatting documents according to predetermined standards.
• Requesting clarity on assignment instructions, if needed.
• Editing your work to ensure that it is error-free, consistent, and adherent to guidelines.
• Printing and distributing copies of your approved work, as required.
• Creating digital copies of all tasks in case of loss or theft.
• Downloading and installing important software updates.
• Ensuring that your computer is password-protected and free from viruses at all times.

• High school diploma or equivalent.
• Prior experience as a Data Entry Typist is preferable.
• Satisfactory completion of a skills alignment exercise.
• Advanced proficiency in mainstream word processors.
• Excellent organizational and multitasking abilities.
• Ability to meet tight deadlines.
• Excellent at independent and group work.