46 Administrative jobs in Jurupa Valley
Senior Administrative Analyst
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Ready to grow your career in an innovative position? Staffmark can help! We are hiring a Senior Administrative Analyst in Riverside, CA. Be part of a dynamic technology team and excel at what you do. Keep reading to learn more.
Requirements
Education : A bachelor's degree from an accredited college or university with major work in public or business administration or a closely related field. (Additional professional administrative experience may be substituted for the required education on a year-for-year basis.)
Experience : 3 years of professional administrative experience. (A master's degree may be substituted for one year of the required experience.)
Senior Administrative Analyst Job Summary
Provide critical support in managing legal, financial, and operational processes to ensure departmental efficiency and compliance. This role involves high-level administrative responsibilities, coordination across multiple departments, and interaction with external vendors and stakeholders.
Key Responsibilities:
- Prepare and process a wide range of legal and contractual documents, including agreements, contracts, Council/Board reports, compliance reports (federal and state), asset inventory records, Certificates of Insurance, business tax licenses, Department Head forms, and City Attorney Service Request forms.
- Assist with the management of the e-routing and execution process for agreements.
- Submit, batch, and track invoices to ensure timely processing and account reconciliation.
- Monitor the financial accounting system for accuracy and compliance.
- Maintain and update the department's Invoice Tracker, ensuring real-time accuracy and completeness.
- Coordinate with internal departments and external vendors to maintain accurate records, ensure procedural compliance, and meet required timelines.
- Oversee vendor setup and maintain up-to-date documentation.
- Provide backup support for Dell purchases and cellular device orders.
Staffmark Employee Benefits
Medical, Dental, and Vision Insurance | Life Insurance | Short-term Disability | 401k Plans | Weekly Pay | Referral Bonus Potential | Employee Discount Programs
1st Shift | $40 - $53.61 per hour
6-month assignment
Unlock these incredible benefits by clicking 'Apply Now'. Our team is eager to connect with you and help you launch your journey into this exciting new career opportunity!
The base pay range above represents the low and high end of the base compensation range we reasonably expect to pay for this position. Actual base compensation will vary and may be above or below the range based on various factors including, but not limited to, geographic location, actual experience, and job performance. This job posting is not a promise of any specific pay for any specific employee.
The range listed is just one component of the total compensation package for our employees. Based on the details of your position, we provide a variety of benefits to our employees, including medical, dental, and vision plans, pre-tax savings plans, pre-tax parking and commuter plans, supplemental health and welfare plans, a retirement savings plan, an employee assistance program, pet insurance, and paid holidays. Other rewards may include short-term incentives and paid time off.
After you have applied, download our Staffmark Group WorkNOW App to receive real-time job offers and apply for additional opportunities. You can download it from the App Store or get it on Google Play.
About StaffmarkStaffmark is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact your local branch. Staffmark is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.
All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.
To read our Privacy Notice for Candidates and Employees/Contractors, click here.
By applying for this job, you agree that you may receive both AI-generated and non-AI generated calls, text messages, or emails from Staffmark Group and/or its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our general Privacy Policy at Privacy Policy - Staffmark
#J-18808-LjbffrAdministrative Analyst (Accounting & Finance)/CSRI (UEC)
Posted today
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Job no: 550044
Work type: Auxiliary
Location: San Bernardino - San Bernardino Campus
Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location)
About University Enterprises Corporation at CSUSB
(This is not a state position)
University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.
Position Summary
Temporary, Non-Exempt, Full Time, Benefitted position through 6/30/26 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).
Salary: $4,928.00-$6,024.00 per month
Location: On site. CSRI San Bernardino Center
Work Schedule
40 hours per week. Typically, 8:45AM-5:15PM, Monday-Friday (with some evenings and Saturdays required and hours are subject to change depending on business requirements).
First Review Deadline
This position will remain open until filled.
Typical Activities
Under minimal supervision of the Associate Director of Administration, the Administrative Analyst (Accounting & Finance) will work independently to:
Fiscal and Budget Management
•Analyze and monitor CSRI's multi-million-dollar annual budget.
•Advise management on budgetary trends and funding projections.
•Prepare, track, and submit invoices with required documentation (HIPAA-compliant).
•Reconcile internal and external fiscal systems and reporting tools.
•Participate in financial planning, cost analysis, and allocation studies.
Procurement and Inventory Management
•Coordinate purchasing of all program supplies and services across sites.
•Navigate CSUSB procurement systems and maintain accurate records.
Payroll and HR Liaison Functions
•Serve as point of contact between CSRI and UEC payroll.
•Monitor payroll timelines and resolve issues with UEC staff.
Reporting and Compliance
•Generate monthly and quarterly financial reports for CSRI leadership.
•Ensure fiscal operations are compliant with internal, university, and CDCR standards.
•Manage communications with funders regarding invoicing, compliance, and reporting needs.
Cross-Departmental Collaboration
•Support administrative and program staff with financial questions and requests.
•Assist with facility oversight as needed and train others on fiscal systems and processes.
Minimum Qualifications
- Education & Experience:
- Must possess either:
- Three years of analytical experience involving a wide variety of clerical duties and an Associate's Degree. (Experience may be substituted for the education requirement on a year-for-year basis.) OR
- 5 years of demonstrated experience in fiscal management and budget reporting and analysis. Proficient in Microsoft Suite, including excel and access. Knowledge of accounts receivables and payables and related activities.
- Must possess either:
- Other:
- Public sector and grant-funded budgeting principles
- Accounting and auditing standards.
- University and auxiliary organization financial systems (e.g., UEC, CSUSB systems).
- Procurement policies and inventory management.
- HIPAA, confidentiality, and state/federal financial compliance standards.
- Budget forecasting and financial modeling.
- Accounts receivable/payable systems.
- Generating clear and accurate financial reports.
- Communicating effectively with multiple stakeholders.
- Using Microsoft Excel, Word, and financial databases with advanced proficiency.
- Prioritize and manage multiple tasks with minimal supervision.
- Interpret complex policies, procedures, and regulations.
- Problem-solve and provide strategic input to leadership.
- Maintain confidentiality and professionalism at all times.
- Special Requirements :
- A background check (including a criminal records check) must be completed satisfactorily before any candidate's job offer is finalized.
- Live Scan Fingerprinting is required for all employees.
- Yearly TB testing.
- Experience managing budgets funded by government grants or contracts.
- Strong analytical skills with the ability to create financial forecasts and trend reports.
- Demonstrated success in improving or streamlining fiscal processes or reporting.
- Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field.
- Experience working in a university, nonprofit, or public agency setting.
- Experience managing budgets funded by government grants or contracts.
- Experience using CSU's CFS, CFSDW, QuickBooks, Concur, or other financial management software.
- Strong analytical skills with the ability to create financial forecasts and trend reports.
- Demonstrated success in improving or streamlining fiscal processes or reporting.
- Medical, Dental, Vision, Flex Cash option
- CalPERS Retirement and CalPers 457
- Group Term Life/ Accidental Death & Dismemberment (AD&D)
- Holidays & Personal Holiday
- Vacation and Sick pay accruals
- Educational Assistance Benefit is based on availability of funding.
- Workers' Compensation, Unemployment Insurance, State Disability Insurance
EQUAL OPPORTUNITY EMPLOYER
University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.
To view the UEC Affirmative Action Program, please contact UEC Human Resources at ( Monday through Friday between the hours of 8:00am and 5:00pm.
As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at .
EEO AA Policy Statement
Employment of Individuals with Disabilities and Protected Veterans
Supplemental Information
UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.
Advertised: Jul 16 2025 Pacific Daylight Time
Applications close:
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Senior Administrative Assistant ($34.52 - $42.60)
Posted today
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Job Description
Performs a broad range of duties for an executive or executive team, as assigned. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, memos, meeting agendas and meeting minutes. Processes expense reports and approves invoices. Monitors budgets for expense and office supply spending.
Job Duties:
- Provide administrative support and coordination on projects as assigned.
- Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
- Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
- Audit and prepare expense reports and check requests and route for approval.
- Prepare presentations, meeting agendas, letters and other written communications.
- Administer, organize and maintain project files, hard copy and electronically.
- Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).
- May book travel as needed.
- Attend project meetings and prepare meeting minutes as needed.
- Perform other related duties as assigned.
Education & Experience:
- Bachelor's degree preferred.
- 3-5 years of experience in administrative support or relevant work experience.
- Must be organized and capable of managing tasks on multiple, concurrent projects.
- Must have excellent verbal and written communication skills.
- Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
- Project a professional image and demeanor.
- Understand, apply, and comply with all company policies and procedures.
- Strong computer skills: MS Office Office Suite; Google Suite experience preferred.
Compensation:
Base Pay Range: $34.52 - $42.60
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.
About Us:
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California's most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.
With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.
We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.
Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.
The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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