What Jobs are available for Event Coordinators in Kansas City?
Showing 32 Event Coordinators jobs in Kansas City
Event Coordinator
64101 Kansas City, Missouri
$25 Hourly
WhatJobs Direct
Posted 1 day ago
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Job Description
Our client is seeking a dynamic and organized Event Coordinator to manage and execute a variety of catering events in Kansas City, Missouri, US . This role requires a hands-on approach, with responsibilities spanning from initial client consultation to post-event evaluation. You will be the primary point of contact for clients, ensuring their vision is brought to life seamlessly. Success in this role demands exceptional organizational skills, creativity, and a keen eye for detail, alongside strong communication and interpersonal abilities to liaise effectively with clients, vendors, and internal staff.
Key Responsibilities:
Key Responsibilities:
- Coordinate all aspects of event planning, including venue selection, vendor management, menu planning, and décor.
- Liaise directly with clients to understand their event requirements, preferences, and budget.
- Develop detailed event timelines and manage logistics to ensure smooth execution on the day.
- Oversee setup and breakdown of event spaces, ensuring adherence to client specifications and company standards.
- Manage event staff, including caterers, servers, and bartenders, during events.
- Conduct site inspections and prepare event proposals and contracts.
- Troubleshoot and resolve any issues that may arise before or during an event.
- Track event expenses and manage budgets effectively.
- Gather client feedback and conduct post-event debriefs for continuous improvement.
- Maintain strong relationships with vendors and suppliers to ensure quality service and competitive pricing.
- Ensure all events comply with health, safety, and licensing regulations.
- Assist in developing new event concepts and catering packages.
- Manage RSVPs and guest lists.
- Coordinate transportation and accommodation for event staff or special guests if required.
- Stay abreast of industry trends and innovative event planning techniques.
- Proven experience in event planning, coordination, or management, preferably within the catering or hospitality industry.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong client-facing communication and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite.
- Budget management and negotiation skills.
- Ability to work flexible hours, including evenings, weekends, and holidays as required by event schedules.
- Creative thinking and problem-solving abilities.
- A passion for food, service, and creating memorable experiences.
- Ability to work under pressure and maintain a calm demeanor.
- Must be physically capable of standing for extended periods and lifting moderate weight during event setup/breakdown.
- High school diploma or equivalent; relevant certifications or a degree in Hospitality Management or a related field is a plus.
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0
Catering Event Coordinator
64106 Kansas City, Missouri
$55000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is a premier catering company seeking a detail-oriented and client-focused Catering Event Coordinator to manage and execute a variety of events. This hybrid role offers a balance of in-office collaboration and remote flexibility. You will be the primary point of contact for clients, guiding them from initial consultation through to the successful execution of their catered events. Your role will be critical in ensuring seamless event planning and delivery, exceeding client expectations at every turn.
Responsibilities:
Qualifications:
If you are a highly organized and creative individual with a passion for delivering outstanding culinary experiences, we encourage you to apply for this exciting role.
Responsibilities:
- Consult with clients to understand their event needs, preferences, and budget, providing expert recommendations on menu selections, décor, and logistics.
- Develop detailed event proposals, contracts, and timelines, ensuring all aspects are clearly defined.
- Coordinate all aspects of event execution, including menu planning, staffing, venue liaison, and equipment rental.
- Manage relationships with vendors and suppliers to ensure timely delivery of services and products.
- Oversee on-site event setup and execution, ensuring adherence to client specifications and company standards.
- Manage event budgets, track expenses, and ensure profitability for each event.
- Conduct post-event follow-ups with clients to gather feedback and identify areas for improvement.
- Maintain accurate client records and event documentation in our CRM system.
- Collaborate with the culinary team to ensure menu items meet quality standards and client requirements.
- Troubleshoot and resolve any issues that arise before, during, or after an event.
- Stay up-to-date on industry trends, emerging catering styles, and event planning best practices.
- Assist with marketing efforts and business development activities as needed.
- Conduct site visits and venue assessments for potential events.
Qualifications:
- Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or a related field.
- Minimum of 3 years of experience in event coordination, catering, or hospitality management.
- Proven ability to manage multiple events simultaneously while maintaining attention to detail.
- Excellent communication, interpersonal, and negotiation skills.
- Strong organizational and time management abilities.
- Proficiency in event management software and MS Office Suite.
- Experience in menu planning and understanding of food and beverage service standards.
- Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.
- A passion for food, exceptional service, and creating memorable experiences.
- Experience with CRM systems is a plus.
- Must be comfortable working in a hybrid capacity, with regular in-office presence required.
If you are a highly organized and creative individual with a passion for delivering outstanding culinary experiences, we encourage you to apply for this exciting role.
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1
Senior Event Producer
64105 Kansas City, Missouri
$80000 Annually
WhatJobs Direct
Posted 2 days ago
Job Viewed
Job Description
Our client, a leading Arts & Entertainment organization in Kansas City, Missouri, US , is seeking a highly creative and experienced Senior Event Producer to oversee the planning, development, and execution of a diverse range of high-profile events. This role requires a visionary individual with a proven ability to manage all logistical, creative, and budgetary aspects of events, from intimate gatherings to large-scale festivals and performances. You will be responsible for conceptualizing unique event experiences, coordinating with vendors, managing talent, and ensuring seamless execution that delights audiences and achieves organizational objectives. The ideal candidate possesses exceptional organizational skills, strong leadership capabilities, and a deep understanding of the arts and entertainment landscape.
Responsibilities:
Qualifications:
This is a hybrid role, offering flexibility and collaboration opportunities within our client's dynamic environment in Kansas City, Missouri, US . If you are a creative force with a knack for bringing large-scale events to life, we encourage you to apply.
Responsibilities:
- Lead the end-to-end production of various events, including concept development, budgeting, scheduling, and execution.
- Source, negotiate, and manage relationships with vendors, suppliers, and contractors (e.g., venues, caterers, AV technicians, security).
- Develop and manage event budgets, ensuring fiscal responsibility and maximizing value.
- Coordinate with artists, performers, and speakers, managing their requirements and ensuring smooth production schedules.
- Oversee logistical planning, including venue selection, layout design, ticketing, and on-site management.
- Develop and implement marketing and promotional strategies for events in collaboration with the marketing team.
- Ensure all events comply with health, safety, and security regulations.
- Lead and motivate event production teams, providing clear direction and fostering a collaborative work environment.
- Conduct post-event analysis, evaluating success against objectives and identifying areas for improvement.
- Stay current with industry trends, best practices, and innovative approaches in event production.
- Act as a key point of contact for stakeholders, partners, and sponsors.
Qualifications:
- Bachelor's degree in Event Management, Hospitality, Arts Administration, Marketing, or a related field.
- 5+ years of progressive experience in event planning and production, with a focus on the arts and entertainment sector.
- Demonstrated success in managing complex events from concept to completion.
- Strong budgeting and financial management skills.
- Excellent negotiation, vendor management, and contract administration abilities.
- Proficiency in event management software and tools.
- Outstanding organizational, time management, and problem-solving skills.
- Strong leadership and team management capabilities.
- Exceptional communication, interpersonal, and presentation skills.
- Ability to work under pressure and adapt to changing circumstances.
- A passion for the arts and a creative mindset.
This is a hybrid role, offering flexibility and collaboration opportunities within our client's dynamic environment in Kansas City, Missouri, US . If you are a creative force with a knack for bringing large-scale events to life, we encourage you to apply.
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2
Event Operations Manager
64101 Kansas City, Missouri
$85000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a leader in the hospitality and tourism industry, is seeking a highly organized and experienced Event Operations Manager to oversee a variety of exciting events in Kansas City, Missouri, US . This hybrid role requires a balance of on-site presence for event execution and remote work for planning and administrative tasks. The ideal candidate is passionate about delivering exceptional guest experiences and has a proven track record in managing complex event logistics.
Responsibilities:
Qualifications:
Responsibilities:
- Plan, organize, and execute a wide range of events, including conferences, banquets, weddings, and corporate functions.
- Develop detailed event budgets and manage all financial aspects of assigned events, ensuring profitability.
- Source and negotiate with vendors, suppliers, and contractors to secure necessary services and resources.
- Oversee event logistics, including venue setup, audiovisual requirements, catering, staffing, and security.
- Develop comprehensive event timelines and ensure adherence to all deadlines.
- Manage on-site event operations, troubleshooting issues as they arise and ensuring smooth execution.
- Coordinate with internal departments, such as sales, marketing, and F&B, to ensure seamless event delivery.
- Conduct post-event analysis, gathering feedback and preparing reports on event success and areas for improvement.
- Ensure compliance with all health, safety, and licensing regulations.
- Build and maintain strong relationships with clients, providing exceptional customer service throughout the event planning process.
- Supervise and train event staff and volunteers during events.
- Continuously seek opportunities to innovate and enhance the event experience.
- Stay abreast of industry trends and best practices in event management.
Qualifications:
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
- Minimum of 5 years of progressive experience in event planning and operations management.
- Proven experience managing a diverse range of events from conception to completion.
- Strong knowledge of event logistics, budgeting, and vendor management.
- Excellent leadership, communication, and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite.
- Ability to work flexible hours, including evenings and weekends, as required by event schedules.
- Demonstrated ability to handle pressure and solve problems effectively.
- Experience in a hybrid work environment, managing both remote and on-site responsibilities.
- Catering and AV knowledge is a significant plus.
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3
Senior Event Manager
64106 Kansas City, Missouri
$85000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a premier entertainment group, is seeking an experienced Senior Event Manager to lead the planning, execution, and oversight of large-scale events and productions. This dynamic role requires a creative, organized, and detail-oriented individual with a proven track record in managing diverse event portfolios. You will be responsible for conceptualizing innovative event strategies, managing budgets, coordinating with vendors, and ensuring seamless execution from inception to completion. The role involves a hybrid work model, balancing on-site event management and office-based strategy development with remote collaboration capabilities. You will work closely with marketing, production, and logistics teams to deliver unforgettable experiences.
Key Responsibilities:
The ideal candidate will possess a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, with a minimum of 5-7 years of progressive experience in event planning and management. Demonstrated success in managing a variety of events, including corporate functions, festivals, concerts, or trade shows, is essential. Strong project management skills, excellent negotiation abilities, and a creative mindset are required. Proficiency in event management software and virtual collaboration tools is a plus. Exceptional communication, interpersonal, and leadership skills are crucial for this role. The position is based in Kansas City, Missouri, US , requiring a combination of on-site presence and remote work flexibility. If you have a passion for creating extraordinary events and a flair for managing complex projects, we invite you to apply.
Key Responsibilities:
- Develop and execute comprehensive event plans and strategies from concept to completion.
- Manage event budgets, ensuring financial objectives are met and optimizing resource allocation.
- Source, negotiate with, and manage relationships with vendors, suppliers, and contractors.
- Oversee event logistics, including venue selection, staging, audiovisual, catering, and staffing.
- Coordinate with marketing and communications teams to develop promotional materials and drive attendance.
- Ensure all events comply with relevant health, safety, and regulatory requirements.
- Lead and motivate event staff and volunteers, fostering a collaborative and efficient team environment.
- Conduct post-event analysis, gathering feedback and generating reports to identify areas for improvement.
- Stay abreast of industry trends and innovations in event management and entertainment.
- Liaise with stakeholders, sponsors, and VIP guests to ensure their needs are met.
The ideal candidate will possess a Bachelor's degree in Hospitality Management, Marketing, Communications, or a related field, with a minimum of 5-7 years of progressive experience in event planning and management. Demonstrated success in managing a variety of events, including corporate functions, festivals, concerts, or trade shows, is essential. Strong project management skills, excellent negotiation abilities, and a creative mindset are required. Proficiency in event management software and virtual collaboration tools is a plus. Exceptional communication, interpersonal, and leadership skills are crucial for this role. The position is based in Kansas City, Missouri, US , requiring a combination of on-site presence and remote work flexibility. If you have a passion for creating extraordinary events and a flair for managing complex projects, we invite you to apply.
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4
Event Catering Manager
64108 Kansas City, Missouri
$65000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a creative and experienced Event Catering Manager to lead their catering division in Kansas City, Missouri, US . This role is responsible for the planning, execution, and successful delivery of exceptional catering services for a wide range of events, from corporate functions to private celebrations. The Catering Manager will work closely with clients to understand their needs, develop customized menus, and ensure flawless event execution. Key responsibilities include overseeing menu creation and costing, managing food and beverage inventory, and supervising catering staff during events. You will be responsible for sourcing high-quality ingredients, maintaining relationships with vendors, and ensuring compliance with all health and safety regulations in food preparation and service. Budget management and profitability for each event are critical aspects of this role. The ideal candidate will possess strong leadership and team management skills, with the ability to motivate and train catering staff to deliver outstanding service. Excellent communication, negotiation, and client relationship management skills are essential. Experience in event planning, hospitality, or a related field is required. A passion for food and a keen eye for detail are crucial for creating memorable culinary experiences. This position demands a proactive and problem-solving approach, with the ability to handle unexpected challenges calmly and effectively. You will be responsible for ensuring client satisfaction from initial consultation through to event completion. We are looking for an organized, energetic, and dedicated professional who can thrive in a fast-paced environment and contribute to the continued success of our client's catering services. If you have a flair for hospitality and a proven ability to manage successful events, we encourage you to apply.
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5
Event Catering Manager
64106 Kansas City, Missouri
$70000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a premier catering service in Kansas City, Missouri, US , is seeking an experienced and creative Event Catering Manager to oversee all aspects of catering operations. This role is crucial for ensuring the successful execution of diverse events, from intimate gatherings to large-scale corporate functions and weddings. The ideal candidate will have a passion for food, exceptional organizational skills, and a proven track record in event management and client relations.
Key responsibilities include developing innovative menu proposals tailored to client needs, managing event logistics, including staffing, equipment, and transportation, and overseeing kitchen operations to ensure high-quality food preparation and presentation. You will work closely with clients from initial consultation through event completion, ensuring their vision is brought to life. This role also involves managing budgets, negotiating with vendors, and ensuring all events comply with health and safety regulations. The Catering Manager will lead and train catering staff, foster a positive team environment, and continuously seek opportunities to enhance service offerings and client satisfaction. Strong leadership, problem-solving skills, and the ability to remain calm and efficient under pressure are essential.
Qualifications:
This is an exciting opportunity to lead a talented team and create unforgettable culinary experiences for clients in Kansas City.
Key responsibilities include developing innovative menu proposals tailored to client needs, managing event logistics, including staffing, equipment, and transportation, and overseeing kitchen operations to ensure high-quality food preparation and presentation. You will work closely with clients from initial consultation through event completion, ensuring their vision is brought to life. This role also involves managing budgets, negotiating with vendors, and ensuring all events comply with health and safety regulations. The Catering Manager will lead and train catering staff, foster a positive team environment, and continuously seek opportunities to enhance service offerings and client satisfaction. Strong leadership, problem-solving skills, and the ability to remain calm and efficient under pressure are essential.
Qualifications:
- High school diploma required; culinary or hospitality management degree/certification preferred.
- Minimum of 5 years of experience in catering management or event planning.
- Proven experience in menu development and costing.
- Strong understanding of food safety and sanitation regulations.
- Excellent leadership, communication, and customer service skills.
- Proficiency with event management software and Microsoft Office Suite.
- Ability to manage multiple events simultaneously and meet deadlines.
- Must be physically able to be on your feet for extended periods and lift moderate weight.
This is an exciting opportunity to lead a talented team and create unforgettable culinary experiences for clients in Kansas City.
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6
Event Catering Manager
64108 Kansas City, Missouri
$70000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a premier catering service provider in Kansas City, Missouri, US , is looking for a dynamic and experienced Event Catering Manager to oversee and execute high-quality catering events. This role requires a blend of operational expertise, client relations management, and a keen eye for detail to ensure seamless and memorable culinary experiences. The ideal candidate will be passionate about food and service, possess strong organizational skills, and have a proven ability to manage multiple events simultaneously.
Responsibilities:
Responsibilities:
- Manage all aspects of event execution, from initial client consultation to post-event follow-up.
- Develop detailed event plans, including menus, staffing, logistics, and timelines.
- Coordinate with clients to understand their needs, preferences, and budget, ensuring complete satisfaction.
- Supervise on-site catering staff, including servers, bartenders, and kitchen assistants, ensuring professional service delivery.
- Oversee food and beverage preparation, presentation, and service, upholding the highest quality standards.
- Manage inventory of supplies, equipment, and linens, ensuring adequate stock levels and proper care.
- Conduct site inspections and venue assessments to plan for event logistics.
- Control event costs and manage budgets effectively to ensure profitability.
- Liaise with vendors, suppliers, and venue contacts to ensure smooth event operations.
- Handle any client issues or complaints promptly and professionally.
- Stay updated on industry trends and best practices in catering and event management.
- Contribute to menu development and service innovation.
- Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field.
- Minimum of 4 years of experience in catering management or event planning, with a focus on food and beverage.
- Proven experience in managing multiple events concurrently.
- Strong understanding of catering operations, food safety, and sanitation regulations.
- Excellent interpersonal and client relationship management skills.
- Strong organizational and project management abilities, with meticulous attention to detail.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work flexible hours, including evenings, weekends, and holidays, as required by event schedules.
- A passion for delivering exceptional customer service and creating memorable experiences.
- Must be legally authorized to work in the United States.
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7
Sports Event Manager
64105 Kansas City, Missouri
$65000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client, a leading sports and entertainment organization, is seeking a dynamic and organized Sports Event Manager to oversee the planning, execution, and post-event analysis of various sporting events in Kansas City, Missouri, US . This role requires a blend of strategic planning, logistical coordination, and on-site management to ensure successful and memorable events for attendees and participants. You will work closely with internal teams, external vendors, and stakeholders to manage budgets, timelines, and operational details. This position utilizes a hybrid work model, requiring presence at the office for planning and coordination, with significant on-site responsibilities during event periods.
Key Responsibilities:
Qualifications:
Key Responsibilities:
- Plan and manage all aspects of sporting events, from initial concept to post-event wrap-up.
- Develop detailed event plans, including budgets, timelines, staffing needs, and logistical requirements.
- Coordinate with venue management, vendors, security, and other service providers to ensure smooth event execution.
- Manage event logistics, including setup, teardown, equipment, and catering.
- Develop and implement marketing and promotional strategies for events.
- Oversee on-site operations during events, ensuring guest satisfaction and addressing any issues that arise.
- Manage event budgets, tracking expenses and ensuring cost-effectiveness.
- Recruit, train, and manage event staff and volunteers.
- Ensure compliance with all safety regulations, permits, and licensing requirements.
- Conduct post-event evaluations, gathering feedback and preparing reports on event success and areas for improvement.
- Build and maintain strong relationships with sponsors, partners, and community stakeholders.
- Develop contingency plans to address unforeseen circumstances or emergencies.
- Stay current with industry trends and best practices in event management and sports marketing.
- Collaborate with the marketing and communications teams to ensure effective event promotion.
- Seek opportunities to innovate and enhance the overall event experience.
Qualifications:
- Bachelor's degree in Sports Management, Event Management, Hospitality, Business, or a related field.
- Minimum of 4 years of experience in sports event management or a related field.
- Proven experience in planning and executing successful sporting events.
- Strong understanding of event logistics, operations, and budget management.
- Excellent organizational, project management, and problem-solving skills.
- Superior communication, negotiation, and interpersonal abilities.
- Ability to work under pressure and manage multiple priorities simultaneously.
- Proficiency in Microsoft Office Suite and event management software.
- Flexibility to work non-traditional hours, including evenings, weekends, and holidays, as required by event schedules.
- Experience working in a hybrid environment, demonstrating adaptability and strong self-management.
- Must be able to commit to on-site presence in Kansas City, Missouri, US for planning and event execution.
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8
Senior Event Producer
64106 Kansas City, Missouri
$95000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a highly creative and experienced Senior Event Producer to conceptualize, plan, and execute a diverse range of high-profile events in Kansas City, Missouri, US . This role requires a passion for the arts and entertainment industry, coupled with exceptional organizational and project management skills. You will be responsible for overseeing all aspects of event production, from initial ideation and budgeting to vendor management, talent booking, logistical coordination, and on-site execution. The ideal candidate will have a proven track record of delivering successful events, including festivals, concerts, corporate functions, and community gatherings. Responsibilities include developing creative concepts, managing production timelines, securing necessary permits and licenses, and ensuring compliance with safety regulations. You will also be responsible for building and maintaining strong relationships with artists, vendors, sponsors, and other stakeholders. Strong negotiation skills are essential for securing favorable contracts and managing budgets effectively. Experience with event production software and a deep understanding of technical aspects such as sound, lighting, and staging are highly desirable. We are looking for an innovative thinker with a keen eye for detail and a commitment to excellence. The ability to remain calm under pressure and effectively problem-solve in dynamic situations is crucial. This position offers an exciting opportunity to shape the cultural landscape of Kansas City, Missouri, US , and create memorable experiences for attendees. You will have the autonomy to bring your creative vision to life while working within a collaborative and supportive team environment. If you are a strategic planner with a flair for the dramatic and a dedication to producing unforgettable events, this role is for you. Join us and become a key player in the vibrant arts and entertainment scene.
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