What Jobs are available for Event Planning in Kansas City?
Showing 3 Event Planning jobs in Kansas City
Event Coordinator
64101 Kansas City, Missouri
$25 Hourly
WhatJobs Direct
Posted 1 day ago
Job Viewed
Job Description
Our client is seeking a dynamic and organized Event Coordinator to manage and execute a variety of catering events in Kansas City, Missouri, US . This role requires a hands-on approach, with responsibilities spanning from initial client consultation to post-event evaluation. You will be the primary point of contact for clients, ensuring their vision is brought to life seamlessly. Success in this role demands exceptional organizational skills, creativity, and a keen eye for detail, alongside strong communication and interpersonal abilities to liaise effectively with clients, vendors, and internal staff.
Key Responsibilities:
Key Responsibilities:
- Coordinate all aspects of event planning, including venue selection, vendor management, menu planning, and décor.
- Liaise directly with clients to understand their event requirements, preferences, and budget.
- Develop detailed event timelines and manage logistics to ensure smooth execution on the day.
- Oversee setup and breakdown of event spaces, ensuring adherence to client specifications and company standards.
- Manage event staff, including caterers, servers, and bartenders, during events.
- Conduct site inspections and prepare event proposals and contracts.
- Troubleshoot and resolve any issues that may arise before or during an event.
- Track event expenses and manage budgets effectively.
- Gather client feedback and conduct post-event debriefs for continuous improvement.
- Maintain strong relationships with vendors and suppliers to ensure quality service and competitive pricing.
- Ensure all events comply with health, safety, and licensing regulations.
- Assist in developing new event concepts and catering packages.
- Manage RSVPs and guest lists.
- Coordinate transportation and accommodation for event staff or special guests if required.
- Stay abreast of industry trends and innovative event planning techniques.
- Proven experience in event planning, coordination, or management, preferably within the catering or hospitality industry.
- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong client-facing communication and interpersonal skills.
- Proficiency in event management software and Microsoft Office Suite.
- Budget management and negotiation skills.
- Ability to work flexible hours, including evenings, weekends, and holidays as required by event schedules.
- Creative thinking and problem-solving abilities.
- A passion for food, service, and creating memorable experiences.
- Ability to work under pressure and maintain a calm demeanor.
- Must be physically capable of standing for extended periods and lifting moderate weight during event setup/breakdown.
- High school diploma or equivalent; relevant certifications or a degree in Hospitality Management or a related field is a plus.
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Catering Event Coordinator
64106 Kansas City, Missouri
$55000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is a premier catering company seeking a detail-oriented and client-focused Catering Event Coordinator to manage and execute a variety of events. This hybrid role offers a balance of in-office collaboration and remote flexibility. You will be the primary point of contact for clients, guiding them from initial consultation through to the successful execution of their catered events. Your role will be critical in ensuring seamless event planning and delivery, exceeding client expectations at every turn.
Responsibilities:
Qualifications:
If you are a highly organized and creative individual with a passion for delivering outstanding culinary experiences, we encourage you to apply for this exciting role.
Responsibilities:
- Consult with clients to understand their event needs, preferences, and budget, providing expert recommendations on menu selections, décor, and logistics.
- Develop detailed event proposals, contracts, and timelines, ensuring all aspects are clearly defined.
- Coordinate all aspects of event execution, including menu planning, staffing, venue liaison, and equipment rental.
- Manage relationships with vendors and suppliers to ensure timely delivery of services and products.
- Oversee on-site event setup and execution, ensuring adherence to client specifications and company standards.
- Manage event budgets, track expenses, and ensure profitability for each event.
- Conduct post-event follow-ups with clients to gather feedback and identify areas for improvement.
- Maintain accurate client records and event documentation in our CRM system.
- Collaborate with the culinary team to ensure menu items meet quality standards and client requirements.
- Troubleshoot and resolve any issues that arise before, during, or after an event.
- Stay up-to-date on industry trends, emerging catering styles, and event planning best practices.
- Assist with marketing efforts and business development activities as needed.
- Conduct site visits and venue assessments for potential events.
Qualifications:
- Bachelor's degree in Hospitality Management, Event Planning, Business Administration, or a related field.
- Minimum of 3 years of experience in event coordination, catering, or hospitality management.
- Proven ability to manage multiple events simultaneously while maintaining attention to detail.
- Excellent communication, interpersonal, and negotiation skills.
- Strong organizational and time management abilities.
- Proficiency in event management software and MS Office Suite.
- Experience in menu planning and understanding of food and beverage service standards.
- Ability to work flexible hours, including evenings and weekends, as dictated by event schedules.
- A passion for food, exceptional service, and creating memorable experiences.
- Experience with CRM systems is a plus.
- Must be comfortable working in a hybrid capacity, with regular in-office presence required.
If you are a highly organized and creative individual with a passion for delivering outstanding culinary experiences, we encourage you to apply for this exciting role.
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1
Remote Event Catering Coordinator
64101 Kansas City, Missouri
$50000 Annually
WhatJobs Direct
Posted today
Job Viewed
Job Description
Our client is seeking a detail-oriented and enthusiastic Remote Event Catering Coordinator to manage and support their catering operations. This is a fully remote position, allowing you to coordinate events from your home office. You will be responsible for liaising with clients, coordinating event logistics, managing vendor relationships, and ensuring the smooth execution of catering services for a variety of events. Key responsibilities include:
The ideal candidate will have strong organizational and communication skills, with a passion for event planning and hospitality. Previous experience in event coordination, catering management, or hospitality is highly preferred. Excellent customer service skills and the ability to build rapport with clients are essential. Proficiency in event management software and office productivity tools is required. The ability to manage multiple projects simultaneously, prioritize tasks effectively, and thrive in a fast-paced, remote environment is crucial. Strong negotiation and problem-solving skills are also important. A Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field is a plus. Our client values creativity and dedication, offering a flexible remote work setup.
- Serving as the primary point of contact for clients, understanding their event needs, and providing tailored catering proposals and solutions.
- Coordinating all aspects of event catering, including menu planning, dietary accommodations, staffing requirements, and timelines.
- Managing relationships with food suppliers, beverage distributors, and other vendors to ensure quality products and timely delivery.
- Developing detailed event plans and timelines, ensuring all stakeholders are informed and aligned.
- Overseeing event setup and execution, ensuring all details are handled according to client specifications and company standards (this may involve coordinating with on-site staff).
- Managing event budgets, tracking expenses, and processing invoices accurately and promptly.
- Troubleshooting any issues that arise before, during, or after an event to ensure client satisfaction.
- Maintaining accurate client records and event documentation within the company's CRM system.
- Collaborating with marketing and sales teams to promote catering services and identify new business opportunities.
- Staying up-to-date on industry trends, new menu ideas, and best practices in event catering and management.
The ideal candidate will have strong organizational and communication skills, with a passion for event planning and hospitality. Previous experience in event coordination, catering management, or hospitality is highly preferred. Excellent customer service skills and the ability to build rapport with clients are essential. Proficiency in event management software and office productivity tools is required. The ability to manage multiple projects simultaneously, prioritize tasks effectively, and thrive in a fast-paced, remote environment is crucial. Strong negotiation and problem-solving skills are also important. A Bachelor's degree in Hospitality Management, Event Management, Business Administration, or a related field is a plus. Our client values creativity and dedication, offering a flexible remote work setup.
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