7 Healthcare Records jobs in Harvest

Salary: $28,836.00 - $6,327.00 Annually
Location : Huntsville, AL
Job Type: Full-Time
Job Number: 06479
College/Division: DRAKE-505010-Student Admissions
Opening Date: 07/09/2025
Closing Date: 7/23/2025 5:30 PM Central
Campus Location: Drake State Community & Technical College

Position Summary
The Admissions/Records Clerk is responsible for maintaining and processing student records, managing admissions applications, and providing clerical support to the Admissions and Records office at Drake State Community and Technical College. This position involves a high level of attention to detail, confidentiality, and excellent organizational skills to ensure that student information is accurately entered and maintained in the College's records system.
Salary: Appropriate placement on the Alabama Community College System Board of Trustees

Salary Schedule E5, Grade 6

Salary Range 28,836 - 46,327 (12 months, Non-Exempt)
Work Hours : 8:00 am - 5:30 pm Monday - Thursday and 8:00 am - 12:00 pm Friday

Essential Duties and Responsibilities
Student Records Management:

• Resolve student record entry errors, duplicate records, etc., by working effectively with Banner , TargetX , and Axiom processes
• Research and resolve all errors associated with the Clearinghouse report before submission
• Process attendance verification requests via the Clearinghouse
• Complete daily processing of Admissions applications and ensure all required documents for full admission to the college are received and documented
• Maintain student information in the CRM software system .

Database and File Management:

• Responsible for database management, file management systems, and imaging system for all students
• Ensure all student files are scanned in the BDMS system
• File and maintain documents of a confidential nature

Student Support and Communication:

• Assist students in resolving problems concerning their student records
• Assist students with the admission and registration processes in person, by telephone, and through the mail
• Provide information on available college programs
• Receive and handle communications, including electronic communications, correspondence, and telephone calls
• Compose letters, memorandums, and other correspondence

CRM System and Admissions Funnel:

• Work within the TargetX CRM system to ensure effective follow-up on leads and track prospective students through the Admissions funnel.
• Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination

Professional Development and Institutional Support:

• Attend professional development activities to enhance job skills
• Participate fully in the institutional planning process and assist in carrying out the overall mission of the College
• Serve on college committees, including the graduation committee
• Retain and submit documentation as requested to support accreditation efforts

Additional Responsibilities:

• Assist with ensuring accountability and control of College assets
• Perform other work-related responsibilities as assigned by the Director of Admissions and Enrollment Services, Dean of Students, and/or the President

Qualifications
REQUIRED QUALIFICATIONS:

• Minimum of an earned Associate's degree
• Ability to establish and maintain effective working relationships with students, other employees, and the public
• Knowledge of current computer software applications
• Excellent organizational skills and the ability to handle multiple tasks
• Evidence of excellent written and oral communication skills
• Ability to project a professional and congenial demeanor
• Evidence of outstanding customer service skills
• Ability to proofread work for accuracy
• Ability to maintain confidentiality of office information
• Ability to lift up to 30 lbs.
• Ability to organize work-space

PREFERED QUALIFICATIONS:

• Earned Bachelor's degree
• Knowledge of admission policies of the College and the Alabama Community College System
• Prior experience in higher education admissions and records
• Knowledge of administrative software such as Banner and CRM software such as TargetX

DESIRED PROFILE:

Preference will be given to candidates who can demonstrate through their experiences and accomplishments:

• Understanding of and commitment to the philosophy and mission of a community and technical college
• Sensitivity and commitment to cultural diversity
• Ability to handle multiple tasks and various situations in a calm and professional manner
• Commitment to teaching and learning, where recent high school graduates, adult students, and non-traditional students are involved

Application Procedures/Additional Information
Applicants must meet the minimum qualifications and must submit a complete application packet through the NEOED on-line application system to be considered. A complete application consists of the following:

• An on-line application
• Current resume
• Copy of college transcripts (Transcript must confirm applicant meets educational requirements.)

Application materials must provide documentation that the applicant meets all minimum qualifications.

Background Check Requirement

In accordance with Alabama Community College System Policy and guidelines, the applicant chosen for employment will be required to sign a consent form and agree to a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check.
IMPORTANT INFORMATION

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed application packet in order to be considered for this position. Complete application files must be received no later than the application deadline. Applicants who fail to submit all required information will be disqualified. Only applications received during the open period of this announcement will be considered. Applicants must travel at their own expense. Finalists will be required to provide official transcripts that are mailed directly to the Office of Human Resources at Drake State Community and Technical College from the institution(s) granting the credits.
All applicants must have an on-line and completed application packet by the deadline date. All applications received will be screened and interviews scheduled by appointment only. All applicants must adhere to the College's prescribed interview schedule and must travel at their own expense. Applicants must demonstrate written proficiency in English as part of the on-campus interview process. Drake State Community and Technical College is an active participant in the Employment Eligibility Verification Program (E-Verify). E-Verify electronically confirms an employee's eligibility to work in the United States as required by the Department of Homeland Security.
Drake State Community and Technical College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. Drake State will make reasonable accommodations for qualified disabled applicants or employees. Drake State reserves the right to withdraw this job announcement at any time prior to awarding. Drake State compiles information about safety and security and publishes an annual report. This report can be found on the website by accessing the crime and safety report link. The link can be found on the Drake State home page by clicking the "About Drake State" tab and then selecting the "Campus Security Report" link. A copy can also be obtained by contacting the Director of Operations at .
The College reserves the right to fill the position within (120) days of the job announcement stated closing date or to not fill the position due to budgetary or operational considerations. Further, the College reserves the right to fill more than one position in the same job classification should another vacancy occur during the search process.
Sick Leave
All regular full-time non-instructional staff earns one day of sick leave which is the equivalent of 8 hours of sick leave per month. Unused sick leave is rolled over to the following year. Upon retirement, employees are allowed to convert unused sick time into service time for the purpose of retirement. Further retirement benefits may be found on this page under Alabama Teacher's Retirement.
8 hours per month
(may accumulate an unlimited number)

Annual Leave
All regular full-time non-instructional staff earn annual leave per month. A complete description of leave benefits can be found with the Human Resources office.
0-4 years 8 hours per month
5-9 years 10 hours per month
10-14 years 12 hours per month
15-19 years 14 hours per month
20+ 16 hours per month
(may accumulate up to 480 hours)

Personal Leave
All regular full-time non-instructional staff earns up to two (2) regularly scheduled workdays of personal leave per leave year.
Unused Personal Leave converts to sick leave if not used.
(converts to sick leave at the end of August each year if not used)

Professional Leave
Up to 10 days a year of professional development leave with pay may be granted by the President.

Holidays
New Year's Day
Martin Luther King/Robert E. Lee Birthday
National Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving Day
Day after Thanksgiving Day
Christmas Eve
Christmas Day
15 (5 locally assigned)

Contracted Work Days
260

Retirement
The TRS was established in 1939 to provide benefits to qualified persons employed by state-supported educational institutions. Responsibility for the management and administration of the TRS is vested in its Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. The TRS is a defined benefit plan qualified under Section 401(a) of the Internal Revenue Code. For more information visit All regular full-time and part-time employees (non-temporary and non- student) who work at least 20 hours per week are required to participate in The Teachers' Retirement System of Alabama.
Tier I - Pays 7.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 6.20% monthly. State matches 12.60% (effective 10/01/24)
Law Enforcement Officers :
Tier I -Pays 8.50% monthly. State matches 13.57% (effective 10/01/24)
Tier II - Pays 7.20% monthly. State matches 12.60% (effective 10/01/24)

Health Insurance
PEEHIP, established in 1983, provides health insurance benefits for active and retired education employees and is governed by the PEEHIP Board of Control. The Boards of Control elect the Secretary-Treasurer who serves as the Chief Executive Officer of the RSA and is responsible for the day-to-day management of the RSA. For more information visit

Premium amounts:

• Single 30
• Family (without Spouse but with dependents) 207
• Employee + Spouse (no dependents) 282
• Family (with Spouse and dependents*) 307

*Includes 100 per month spousal surcharge Note: The spousal surcharge does not apply to spouses who are independently eligible for PEEHIP.

Tobacco Usage Premium

• Member 50
• Spouse 50

The tobacco premium applies only to the PEEHIP Hospital Medical and VIVA Health plans. Refer to the section to learn how you and/or your spouse can receive the non-tobacco user discount.

Wellness Premium

• Member 50
• Spouse 50

The wellness premium applies only to the Blue Cross Blue Shield Hospital Medical Group #14000 plan for non-Medicare eligible active and retired members, non-Medicare-eligible members on LOA or COBRA, and non-Medicare-eligible spouses on active or retired contracts. Refer to the section to learn how you and/or your spouse can receive a wellness premium waiver.

If desired, the employee may elect four options rather than health insurance options to include hospital indemnity, cancer, dental, and vision.

Optional Coverage Plan Premiums

• Cancer, Indemnity, and Vision Single or Family (cost per plan) 38
• Dental Single 38 Dental Family 50

Institution matches 800 monthly (effective 10/01/17).

Duty Hours
(hours vary by campus and needs of the student)

Tuition Assistance
This tuition waiver program is designed for all full-time instructional and non-instructional employees of The Alabama College System and the Alabama Department of Postsecondary Education and their dependents as defined under by policy. The program will be coordinated by each institution for employees within The Alabama College System and the Alabama Department of Postsecondary Education. An application form for the tuition assistance program is available in the Human Resources office and should be completed prior to registration for classes.

Employees/Dependents at two-year colleges:

• 1/3 waived after 1st year
• 2/3 waived after 2nd year
• 3/3 waived after 3rd year

Note: Employee is vested after 10 years in Retirement System. Additional information regarding retirement may be obtained from the Retirement System Web site at