18 Office Assistant jobs in Worcester
Office/HR Administrative Assistant
Posted today
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Job Type
Full-time
Description
The Entwistle Company is seeking a detail-oriented and highly organized HR Administrative Assistant to build a long-term career in our collaborative and innovative environment.
In this role, you'll help deliver mission-critical components that support U.S. and allied defense , with your skills, creativity, and impact directly contributing to national and global security. We value talent, encourage innovation, and promote professional growth.
Ready to make a real difference? Join us.
Our Mission Statement
- To be an essential provider of mission-critical defense components & systems, spanning air, land, sea and space, recognized for our specialized capabilities, quality and dependability.
- To design, manufacture & build-to-print innovative and cost-effective products.
- To help our DoD, Prime and Foreign Military customers and US warfighter succeed in their missions.
At The Entwistle Company, our values-Trust, Respect, Accountability, Collaboration, and Commitment-guide everything we do, from daily decisions to long-term strategy.
Key Responsibilities:
Data Tracking and Reporting
- Maintain and update spreadsheets for PTO balances, leave tracking, training completion, and certifications.
- Track, prepare, and distribute weekly labor and payroll-related reports.
- Support quarterly and annual data pulls for audits.
- Assis with HRIS and data clean-up projects to ensure system accuracy.
- Track and report follow up needs from supervisors and employees to HR staff. Assist with collecting missing documentation, overdue training, and timecard corrections.
- Send reminders for upcoming performance reviews and employee check-ins.
- Ensure timely collection of onboarding and offboarding paperwork, benefits forms, and compliance documents.
- Track safety committee action items and assist with follow up tasks.
- Assist with health insurance billing entry data and deduction tracking.
- Support open enrollment preparation and data entry for benefits elections.
- Assist as needed with onboarding packets and track completion of required forms.
- Assist as needed with offboarding documentation tracking.
- Perform reference checks as needed.
- Maintain the training matrix, tracking upcoming and overdue training.
- Schedule safety trainings (forklift, CPR, etc.) and track completion.
- Participate in safety walks and document findings for reporting.
Success in this position will be demonstrated by:
- Accurate and timely payroll-related entry and tracking.
- Up-to-date PTO and leave tracking that supervisors can trust.
- Organized, complete, and compliant onboarding/offboarding processes.
- A clean, up-to-date training matrix supporting operational readiness.
- Clear, proactive communication with HR, supervisors, and employees.
- 401k - 4% match on 5% deferrals
- PTO - Up to 5 weeks
- Employer Paid Life Insurance
- Employer Paid Short-term Disability
- Employer provided Paid Family/Medical Leave
- Generous Health Insurance Coverage
- Dental Insurance AND Vision Insurance
- Safety Shoes & Glasses reimbursements
- Employee Appreciation Events
- Associate's degree ?in Human Resources, Business Administration, or related field preferred, or equivalent experience.
- 1-3 years of HR or payroll administrative experience ?in a manufacturing or service environment.
- Strong attention to detail ?and organizational skills.
- Ability to handle confidential information with discretion.
- Proficient in Microsoft Excel and Google Sheets ?for reporting and tracking.
- Proficient in Microsoft Teams environment.
We value military experience and recognize transferable skills. Candidates with the following military job codes or similar may have relevant experience for this position:
- Army MOS: 42A - Human Resources Specialist, 74D - CBRN Specialist
- Navy NEC: PS - Personnel Specialist, DC - Damage Controlman
- Air Force AFSC: 3F0X1 - Personnel, 1S0X1 - Safety Specialist
- Marine Corps MOS: 0111 - Administrative Specialist, 8011 - Basic Marine with Safety Duties
Competitive pay based on experience.
Salary Description
$22-24/hour
Accounts Payable - Administrative Assistant Office Support
Posted 5 days ago
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Job Summary:
To maintain accounts payable material and purchase order records. This position provides office support for the District Office and performs administrative office support work, general office assistance functions and related work as required. Works cooperatively with district and school personnel. This role is an important part of district presentation and culture.
Organizational Relationship or Line of Authority:
Works under the supervision of the Director of Finance and Operations and Superintendent and Assistant Director of Finance and Operations
Work Year:
12 months
Hours are 8:30-4:00pm inclusive of a 30 minute unpaid lunch.
Bargaining Unit:
Marlborough School Administrative Office Support
Statement of Duties:
Accounts Payable Duties
- Enter invoices and purchase orders into the computer and maintain accounts payable records.
- Maintain vendor code list and code all purchase orders.
- Responsible for bi-monthly running of warrants, checks, and special
- Responsible for supervising other clerks in inputting accounts payable material into the computer and maintaining records.
- Maintain requisition file.
- Maintain accounting copy purchase orders or related electronic
- Send all vendor purchase orders and maintain vendor
- Check all requisitions for completeness.
- Encumber all purchase orders into the computer and maintaining encumbrance purchase order and receive order copies.
- Maintain budget account codes.
- Input into the computer approved invoices, checking budget account code and auditing for appropriate backup materials such as reimbursement original receipts.
- Create and maintain user access accounts for online ordering with WB Mason, Amazon, Office Depot and others as assigned.
- Work as a liaison between vendors, end and City Hall to resolve accounts payables issues.
- High School Diploma
- 1-2 years' experience in basic accounting, bookkeeping, typing, and data/word
- Demonstrated knowledge and experience with diverse office technology and equipment, specifically database, spreadsheet and word processing.
- Knowledge of Aspen, as it relates to student information is a
- Must be able to work well with the public, staff and students with a variety of backgrounds.
- Ability to maintain
- Good customer service skills in dealing with the public and staff effectively.
- Must be able perform work quickly, efficiently and accurately.
- Good abilities with office practices, procedures and office
- Good basic skills in oral and written
- Must be a strong team player, able to collaborate well with
- Bilingual (Spanish or Portuguese) highly preferred
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable
An Equal Opportunity Employer
It is the policy of the Marlborough Public Schools not to discriminate on the basis of race, gender, religion, national origin, color, homelessness, sexual orientation, gender identity, age or disability in its education programs, services, activities, or employment practices.
Data Entry Operator
Posted 19 days ago
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About the job Data Entry Operator
We are seeking a highly organized and detail-oriented Data Entry Inspector to join our team. This position involves a blend of data entry and quality inspection tasks in a fast-paced manufacturing environment. The successful candidate will ensure that data and records are accurate while assisting in the inspection of products. We offer competitive pay, full benefits, and opportunities for growth and development within our organization.
Full Benefits Include:
- Comprehensive health, dental, and vision insurance
- Life and disability insurance
- Employee assistance programs (EAP)
- Career development opportunities
- Wellness programs and incentives
- Employee discounts and additional perks
- Accurately enter and maintain data related to product quality inspections into company systems.
- Perform routine inspections of products for defects and ensure they meet quality standards.
- Use gauges, jigs, and other measuring tools to verify product specifications.
- Prepare and label finished parts for shipment according to company guidelines.
- Assist in maintaining detailed records of inspections, product defects, and corrective actions.
- Collaborate with quality control and production teams to resolve discrepancies or quality issues.
- Ensure data entry is completed accurately and on time, adhering to production schedules.
- Assist in maintaining the cleanliness and organization of the workspace following 5S standards.
- Assist in inventory counts and ensure accurate data tracking of materials and products.
- Follow safety protocols and procedures while maintaining the highest standards of professionalism and quality.
- Perform other duties as required by supervisors or team leads to support the overall production process.
- Data Entry Accuracy: Strong attention to detail with the ability to enter and manage large volumes of data with precision.
- Time Management: Ability to prioritize tasks and meet deadlines efficiently in a fast-paced environment.
- Attention to Detail: Keen observational skills to detect defects or inconsistencies in products.
- Problem-Solving Skills: Ability to troubleshoot data discrepancies and quality issues effectively.
- Communication Skills: Clear and concise verbal and written communication for reporting and collaborating with team members.
- Basic Math Skills: Ability to perform measurements and basic calculations for record-keeping and inspections.
- Hand-Eye Coordination: Good motor skills for handling materials and performing inspections.
- Teamwork: Ability to work collaboratively with production and quality teams to meet shared goals.
- Computer Skills: Proficiency in Microsoft Office, data entry software, and other relevant tools.
- Safety-Oriented: Strong understanding and commitment to workplace safety protocols and standards.
Are you a detail-oriented individual with a passion for data accuracy and quality assurance? If so, we encourage you to apply today for the Data Entry Inspector position. Join a team dedicated to high-quality production and enjoy excellent benefits and career growth opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
Data Entry Operator | Junior (Remote)
Posted 7 days ago
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About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
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Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.
Data Entry Operator | Junior (Remote)
Posted 19 days ago
Job Viewed
Job Description
About the job Data Entry Operator | Junior (Remote)
Important: You Will Receive An Email Within Next 2 Minutes After Applying , Check Your Inbox or Spam Folder For next steps.
A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties include inputting data from paper documents into digital spreadsheets, updating order statuses for customers and double-checking their work to make sure they inputted data correctly.