Job Application Email Examples: How to Write One That Gets Read

In today’s fast-paced hiring world, sending a well-crafted job application email can make the difference between landing an interview and being ignored. While online application portals and LinkedIn “Easy Apply” buttons dominate the landscape, many companies still prefer — or even require — job seekers to submit applications via email.

Done right, your email becomes the recruiter’s first impression of your professionalism, communication skills, and attention to detail. Done poorly, it can sabotage your chances before your resume is ever opened.

This guide will show you how to write a job application email step by step, including subject lines, formatting, and real-world examples you can copy and adapt.

Why Your Job Application Email Matters

Recruiters receive dozens, sometimes hundreds, of applications per role. A sloppy, vague, or confusing email will get skipped. A clear, professional one:

• Stands out in a crowded inbox
• Positions you as detail-oriented and professional
• Shows respect for the hiring manager’s time
• Increases the odds your resume is opened quickly

Remember: your email is not just a formality — it’s your first mini cover letter.

How to Structure a Job Application Email

A strong job application email follows a simple but effective structure. Here’s the order:

1. Subject Line
2. Greeting (Salutation)
3. Opening Line / Introduction
4. Body (Why You’re Applying + Key Highlights)
5. Closing / Call to Action
6. Signature Block
7. Attachments

Let’s break each section down in detail.

1. Subject Line

The subject line determines whether your email even gets opened. Keep it short, clear, and professional.

Best Practices:

• Include the job title and your name.
• Optional: add a reference number if provided in the job ad.
• Avoid vague phrases like “Job Application” or “Resume Attached.”

Examples:

• Application for Marketing Coordinator – Sarah Johnson
• Graphic Designer (Ref #3492) – John Smith
• Senior Data Analyst Role – Priya Patel Application

2. Greeting

Addressing your email correctly sets the tone.

Best Practices:

• Use the hiring manager’s name if listed. (e.g., “Dear Ms. Roberts”)
• If unknown, use “Dear Hiring Manager” or “Dear [Department] Team.”
• Avoid casual greetings like “Hey” or “Hi guys.”

3. Opening Line / Introduction

Your first line should be clear: you’re applying for the role.

Examples:

• “I am writing to apply for the position of Marketing Coordinator as advertised on WhatJobs.”
• “Please accept my application for the role of Senior Accountant at XYZ Company.”

4. Body (Why You’re Applying + Key Highlights)

This is your chance to summarize your value in 2–3 short paragraphs. Think of it as a condensed cover letter.

Include:

• Why you’re excited about the role/company
• Your most relevant skills/experience (with 1–2 key highlights)
• A reference to your attached resume

Example Body Paragraph:
“With over five years of experience managing cross-channel digital campaigns, I specialize in driving ROI through data-backed strategies. In my previous role at ABC Agency, I led a project that boosted client revenue by 40% within six months. I am excited about the opportunity to bring this expertise to XYZ Company’s marketing team.”

5. Closing / Call to Action

End with a polite but confident call to action.

Examples:

• “I would welcome the chance to discuss how my skills align with your needs.”
• “Thank you for your time and consideration. I look forward to the possibility of an interview.”

6. Signature Block

Your signature should make it easy for recruiters to contact you.

Include:

• Full Name
• Phone number
• Email
• LinkedIn link (optional but recommended)
• Portfolio/website link (if relevant)

7. Attachments

• Attach your resume (PDF is safest unless specified otherwise).
• Attach a cover letter if requested.
• Use clear file names: Firstname_Lastname_Resume.pdf

Examples of Job Application Emails

Here are three polished examples you can adapt:

Example 1: Standard Professional Job Application Email

Subject: Application for Marketing Coordinator – Sarah Johnson

Dear Ms. Roberts,

I am writing to apply for the position of Marketing Coordinator at BrightWave Agency as advertised on WhatJobs.

With over four years of experience in digital campaign management, I have developed expertise in SEO, social media strategy, and content optimization. At my current role with Trendline Media, I managed a campaign that increased client traffic by 35% in three months.

Attached is my resume for your review. I would welcome the opportunity to discuss how my skills and experience align with BrightWave’s growth goals.

Thank you for your time and consideration.

Sincerely,
Sarah Johnson
(555) 123-4567 | sarah.j@email.com | linkedin.com/in/sarahjohnson

Example 2: Career Change Job Application Email

Subject: Application for Project Manager Role – James Carter

Dear Hiring Manager,

I am excited to submit my application for the Project Manager position at TechNova. While my background is in software development, I have successfully led multiple cross-functional projects and earned a PMP certification last year.

At my current role with ByteWave Solutions, I coordinated a team of eight developers to deliver a SaaS product two months ahead of schedule. This experience, along with my strong organizational skills, makes me confident in my ability to excel in project management at TechNova.

Please find my resume attached. I would welcome the chance to share how my technical foundation and leadership skills can benefit your team.

Best regards,
James Carter
(555) 987-6543 | james.c@email.com | linkedin.com/in/jamescarter

Example 3: Recent Graduate Job Application Email

Subject: Application for Entry-Level Data Analyst – Priya Patel

Dear Hiring Manager,

I am writing to express my interest in the Entry-Level Data Analyst position at Insight Analytics. I recently graduated with a B.S. in Statistics from the University of California, where I developed strong skills in SQL, Python, and data visualization.

During my internship at DataWorks, I supported a reporting project that reduced analysis time by 20% for the client. I am eager to bring this analytical mindset and enthusiasm for problem-solving to Insight Analytics.

Attached is my resume. Thank you for considering my application — I would be excited to discuss how I can contribute to your team’s success.

Sincerely,
Priya Patel
(555) 444-7890 | priya.p@email.com | linkedin.com/in/priyapatel

Tips for Writing a Winning Job Application Email

• Tailor each email to the company and role (no copy-paste templates).
• Keep it concise — 150–200 words is ideal.
• Use keywords from the job description to boost ATS visibility.
• Proofread carefully — even one typo can make you look careless.
• Follow instructions in the job posting (e.g., subject line wording, attachments).

Mistakes to Avoid in Job Application Emails

• Using vague subject lines like “Job Application”
• Writing overly casual emails (“Hey, here’s my resume”)
• Forgetting attachments
• Writing long, unfocused paragraphs
• Using emojis or slang in professional emails

Final Checklist Before Hitting Send

• Correct subject line with job title + your name
• Professional greeting
• Clear introduction stating the role
• 1–2 paragraphs highlighting relevant experience
• Polite closing with a call to action
• Professional signature with contact info
• Resume attached with clear file name

Key Takeaway

A job application email is more than just a formality — it’s the first test of your professionalism. By structuring it well, tailoring it to the role, and highlighting your strongest qualifications, you set yourself apart before the hiring manager even opens your resume.

Think of it as your first cover letter in miniature. Short, sharp, and tailored — that’s what wins interviews.