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What you need to put in your resignation letter


Resigning from a job can be difficult and emotional, but it is important to do so professionally to maintain good relationships with former employers.

A resignation letter is a formal way of communicating your intention to leave your current job and serves as a record of your departure.

This guide will help you write the perfect resignation letter and make the transition to your next job as smooth as possible.

Understanding the Purpose of a Resignation Letter

A resignation letter is a formal notice to your employer that you are leaving your current position.

It provides the necessary information about your departure, including the date of your last day of work.

The letter also allows your employer to make arrangements for your departure, such as finding a replacement or redistributing your workload.

Elements of a Resignation Letter

There are a few key elements that should be included in your resignation letter:

  1. Date and Address: Start with the Date and your contact information, including your full name, Address, phone number, and email.
  2. Salutation: Address your letter to your immediate supervisor or human resources manager.
  3. Introduction: State your intention to resign and the date of your last day of work.
  4. Reason for resignation: Although not necessary, it is polite to explain your reason for leaving. Be professional and avoid any negative comments about the company or coworkers.
  5. Appreciation: Express your gratitude for your opportunities and experiences while working at the company.
  6. Offer to assist with transition: Offer to assist in the transition process, such as training a replacement or completing projects before departure.
  7. Closing: End with a professional closing, such as “Sincerely” or “Best regards,” and your signature.

Tips for Writing a Resignation Letter

  1. Keep it brief and to the point: Your resignation letter should be brief and to the point, focusing on the necessary information about your departure.
  2. Be professional: Write in a professional tone and avoid using negative language or personal attacks.
  3. Provide adequate notice: Provide at least two weeks’ notice to your employer or per the terms of your contract.
  4. Use a formal format: Use a standard business letter format for your resignation letter.
  5. Proofread: Carefully proofread your letter to ensure no errors or typos.

Sample Resignation Letter

Here is a free-to-use sample resignation letter that you can use as a template:

[Your Name]


[City, State ZIP Code]

[Email Address]

[Today’s Date]

[Your Supervisor’s Name]

[Company Name]


[City, State ZIP Code]

Dear [Supervisor’s Name],

I am writing to formally resign from my position as [Job Title] at [Company Name]. My last day of work will be [Date].

I have appreciated the opportunities and experiences I have had while working at [Company Name], and I am grateful for the support I have received from my colleagues and superiors.

I want to offer my assistance during the transition process and am willing to complete any outstanding projects or provide training to a replacement.

Thank you for my time and opportunities at [Company Name].


[Your Signature]

[Your Typed Name]

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