Accounts Payable Clerk

Full Job Description

Overview:We are seeking a detail-oriented and organized individual to join our team as an Accounts Payable Clerk. The ideal candidate will be responsible for ensuring accurate and timely processing of accounts payable transactions, maintaining vendor relationships, and assisting with various accounting tasks. This role requires strong attention to detail, excellent communication skills, and the ability to work efficiently in a fast-paced environment.

Responsibilities:

Invoice Processing: Receive, review, and process invoices in a timely and accurate manner, ensuring proper coding and authorization according to company policies and procedures.

Vendor Management: Maintain vendor accounts, including verifying and reconciling statements, resolving discrepancies, and communicating effectively with vendors regarding payment inquiries or issues.

Payment Processing: Prepare and process payment runs, including checks, ACH transfers, and wire transfers, ensuring timely and accurate disbursement of funds while adhering to payment terms and discount opportunities.

Expense Reimbursements: Review and process employee expense reports, ensuring compliance with company policies and timely reimbursement to employees.

Account Reconciliation: Assist with reconciling accounts payable transactions, resolving discrepancies, and ensuring accuracy in financial records.

Recordkeeping: Maintain organized and accurate records of accounts payable transactions, invoices, payments, and other relevant documentation.

Reporting: Assist with generating accounts payable reports and providing analysis as needed to support financial reporting and decision-making processes.

Compliance: Ensure compliance with internal controls, accounting standards, and regulatory requirements related to accounts payable processes.

Support: Provide support to the accounting team as needed, including participating in month-end and year-end close processes, audits, and other projects.

Continuous Improvement: Identify opportunities for process improvements and efficiency enhancements within the accounts payable function, and contribute to implementing best practices.

Qualifications:

High school diploma or equivalent required; Associate's degree or coursework in accounting or related field preferred.

Previous experience in accounts payable or general accounting roles preferred.

Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle) preferred.

Strong attention to detail and accuracy in data entry and recordkeeping.

Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

Strong communication skills, both verbal and written, with the ability to interact professionally with vendors and internal stakeholders.

Ability to work independently with minimal supervision as well as collaboratively within a team.

Strong analytical and problem-solving skills, with a proactive and solution-oriented mindset.

Familiarity with accounting principles and understanding of accounts payable processes and controls.