Accounts Payable Specialist

Full Job Description

As an Accounts Payable Specialist, your main responsibility involves processing vendor invoices and communicating payment statuses. You will collaborate with our brokers to guarantee accurate and timely payment to carriers within the specified terms. Reliable and punctual payments play a crucial role in IEL's operations, as they are essential for delivering outstanding service. This role is part of the Accounting Department, and you will be reporting to the Accounts Payable Manager.

The Accounts Payable Specialist role requires a keen attention to detail to ensure that invoices are processed accurately, and payments are made promptly. By working closely with Vendors and Carriers, you will play a key role in maintaining strong relationships and ensuring that financial transactions are conducted smoothly. Your ability to manage payment schedules and communicate effectively will contribute to the overall efficiency and success of the company's accounting operations.

Job Description:

We are seeking an Accounts Payable Specialist to join our team and assist with the essential duties and responsibilities related to carrier invoices, data entry, and customer service within the Accounts Payable (AP) department. The ideal candidate will have a keen attention to detail, strong organizational skills, and the ability to thrive in a fast-paced environment.

Essential Duties & Responsibilities:

1. Enter carrier invoices into the system, reviewing for discrepancies and ensuring accuracy in addressing details such as factoring company information and lumper receipts.

2. Export data from the transportation management system to the accounting program for seamless processing.

3. Answer incoming phone calls providing assistance to callers or forwarding calls as necessary.

4. Monitor the AP email inbox promptly responding to inquiries and forwarding relevant emails to the appropriate party.

5. Manage and address any issues requiring immediate attention, ensuring corrections are made promptly and efficiently.

6. Collaborate with the team on special projects within the AP department as needed to support departmental goals.

7. Contact vendors to request unpaid invoices for processing, payment information and other information needed for payment processing.

8. Additional responsibilities as assigned by the department manager.

Knowledge/Skills/Experience:

Basic (Required):

- High school diploma or GED equivalent.

- Proficiency in Microsoft Office applications for data entry and documentation.

- Prior experience in data entry and customer service roles.

- Excellent communication and collaboration skills to work effectively in a team-oriented environment.

- Ability to prioritize and manage multiple tasks in a time-sensitive setting.

- Adherence to company procedures and the ability to escalate issues appropriately.

Preferred:

- Previous experience in Accounts Payable or relevant accounting education.

- Background in transportation or logistics to understand industry-specific processes and terminology.

- Familiarity with transportation management software to streamline data processing and tracking.

If you are a detail-oriented individual with a passion for accuracy and efficiency in Accounts Payable processes, we invite you to apply for this exciting opportunity to contribute to our team.

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