Administrative Assistant II - Consumer Affairs Division 659483
Job Details
permanent
Newark, Arkansas, United States
EUTIS STAFFING
04/01/2024
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Full Job Description
Job Details
Consumer Affairs Division - Newark , NJ
$17.10 Hourly
Description
Benefits:
- 401(k) matching
- Continuing education reimbursement
- Dental insurance
- Referral program
- Vision insurance
8 hours per day, 5 days per week
Qualifications
Skills
- Knowledge of a variety of standard office procedures.
- Knowledge of specific unit terminology.
- Knowledge of work done in related departments.
- Ability to read and comprehend relevant documents.
- Ability to process and integrate simple data.
- Ability to establish and maintain effective working relationships with both external and internal contacts.
- Ability to perform inquiries in CASPS and/or FAMIS.
- Understanding of the basic PRISM functions.
- Ability to perform inquiries (e.g., check personnel data) in PRISM.
- Basic skills in the use of Microsoft Word.
- Basic skills in the use of applicable Microsoft software.
- Some experience in providing administrative support.
Duties:
- Prepares a variety of standard disbursement forms (e.g., work orders, petty cash) for routing and approval.
- Compiles and maintains daily and weekly totals, reports, and financial statements.
- Reconciles statements.
- Establishes, revises and maintains accounting documents and files.
- Performs data entry into corporate system, e.g., routine posting and billing.
- Reviews completed forms for accuracy and completeness.
- May perform inquiries in internal and external databases to determine discrepancies.
- Performs inquiries in CASPS and/or FAMIS.
- Performs basic calculations.
- Orders, inventories, receives, and/or shelves routine supplies.
- Reviews invoices/packing slips to ensure shipment is correct and follows up on discrepancies.
- Tracks expenditures.
- Verifies employment on a Countywide basis.
- Inputs simple or occasional PRISM entries, with review of supervisor (e.g., simple T&A).
- Types forms, updates personnel data, sets up agency personnel files, prints out and distributes personnel documents, and files critical records (e.g., performance evaluations, PARS).
- Notifies all participants of meetings and other functions in advance.
- Schedules routine meetings.
- Produces and electronically distributes simple documents (e.g., flyers).
- Maintains a system for tracking the progress of work.
- Orients new employees on procedures and systems.
- Performs alpha and/or numeric filing.
- Performs simple screening and sorting of mail.
- Responsible for sending dated material.
- Refers calls, greets visitors, gives standard information in response to phone or in-person inquiries, and acts as back up to other administrative positions.
- Acts as back up to other administrative positions, proofs spelling.
- Performs data entry into multiple screens.