FINANCE SPECIALIST

Full Job Description

Closing Date/Time - May 7, 2024 5:00PM

Salary - $17.58 - $25.66 Hourly

Job Type - Classified (Full-Time with benefits)

Department - ASD/Finance

FLSA - Non-Exempt

Performs intermediate administrative support work processing invoices and travel requisitions, providing internal and external customer service, reviewing various statements, administering accounts payable, and related work as apparent or assigned. Work is performed under the limited supervision of the Finance Division Manager.

The ideal candidate for this role should possess a strong comprehension of accounting principles and a detail-oriented, logical, and analytical thinking approach. They must also be highly organized and have excellent communication skills to collaborate with suppliers and City administrative staff to resolve billing or payment-related issues.

Testing conducted for this position will be scheduled and consist of basic Microsoft Excel and data entry. Qualified candidates will receive separate testing notification via email and must be available on the date scheduled. No makeup test will be given.

MINIMUM QUALIFICATIONS:

High School diploma or GED and moderate experience in an office environment entering data and filing paperwork, or equivalent combination of education and experience.

SPECIAL REQUIREMENTS:

National Incident Management Systems (NIMS) training based on assignment. Must meet and maintain all training and education requirements for the position. Valid Arizona Driver License of appropriate class.

ESSENTIAL FUNCTIONS:

The requirements listed below are representative of the knowledge, skill, and/or abilityrequired and are subject to change as needs and job requirements change. Position assignments may vary. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

Processes invoices, to include reviewing invoices for accurate purchase prices, appropriate tax rates, and adequate funding; processes check requisitions, including reviewing documents for signature authority and appropriate supporting documentation; ensures workflow approval, holds, and installments are processed timely.

Provides customer service, procedural guidance, and general information to other City employees, vendors, and the public.

Processes travel requisitions, to include processing pre- and post-travel documents in accordance with the travel policy.

Interprets and understands procurement and travel policies; calculates Use Tax through understanding and interpreting sales tax laws.

Reviews statements for assigned vendors and follows up on any unpaid items or credits. Processes weekly accounts payable; processes employee travel expenses, petty cash reimbursements, invoices, checks, wire, and Automated Clearing House (ACH) requisitions; maximizes payment discounts in a timely and accurately manner in accordance with City policies.

Assists with the issuance of tax documents, primarily Form 1099s, in compliance with IRS regulations.

Assists with queries and assembling disbursement data in response to public record requests and external auditor requests.

Operates and maintains motor vehicles or other work-related equipment requiring a valid Arizona driver license.

KNOWLEDGE, SKILLSAND ABILITIES:

General knowledge of finance terminology, methods, procedures, and equipment; general knowledge of standard office procedures, practices and equipment; ability to understand

and follow oral and written directions; general knowledge of spelling and arithmetic; general knowledge of cash-handling and general ledger account reconciliation.

Ability to operate personal computer, including some knowledge of applicable software packages; ability to follow work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; ability to establish and maintain effective working relationships with associates, auditors, other departments, supervisors, vendors, and the general public.

PHYSICAL DEMANDSAND WORKING CONDITIONS

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires speaking or hearing, using hands to finger, handle or feel, reaching with hands and arms and repetitive motions, frequently requires sitting and occasionally requires standing, walking, climbing or balancing, stooping, kneeling, crouching or crawling, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, using of measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Applicants for employment opportunities should be aware of the Lake Havasu City policies concerning the use of drugs and alcohol. These policies have not been altered by the passage of Proposition 207. The use of recreational marijuana is a violation of the City's Drug Free Workplace Policy. All positions within the City are required to submit to a pre-employment drug test. A positive result for drugs tested under the policy, including recreational marijuana, may be grounds for withdrawal of an offer of employment.

The City reserves the right to consider only the most highly qualified applicants. The succeeding examination processes may be required: training and experience, testing, panel interview, employment eligibility verification (EEV) requirements, personnel evaluation profile (PEP), polygraph test, background investigation and alcohol/drug screening test. Appointment subject to a successful background investigation and City paid post-employment medical examination after offer of employment has been made.