Front Desk Reception

Full Job Description

Temporary Positions!  Long Island City - Bilingual Spanish.

We are assisting our client with the following temp role:

Position Responsibilities:
The Elementary Assistant (Receptionist) is responsible for supporting the non-instructional operations and communications at the Elementary School. The Elementary Assistant (Receptionist) will be working directly with the Elementary School operations team to help maintain a friendly, safe, and professional school environment.

Major Responsibilities
Office Support

• Act as the primary receptionist at one of the school’s campuses, which includes answering phone calls, faxes, electronic communication, sorting mail, and greeting visitors
• Manage and support our students with health, behavior, and other needs
• Organize, analyze, and streamline systems and processes for information collection including student records
• Assist with tracking of school data, including student attendance, behavior, and other achievement/infractions; create systems that support school leaders and families in meeting school culture goals
• Foster a welcoming and aesthetically pleasing environment in the Main Office
• Organize and assist with maintenance of school supply inventory, aesthetics, facilities, and technology support
• Assist the school operations team with planning and executing school events
• Contribute to positive communication and relationship building with parents, the larger school community, and external parties

Faculty and School Leadership Support

• Support the collection and ongoing maintenance of all student records and files
• Document student attendance and monitor student absences
• Provide support during emergency situations as directed
• Assist with scheduling requests and needs for School Directors, Deans, and other faculty members
• Manage and support students with health, behavior, and other needs when they are in the office, aiming to transition students back into the classroom to minimize disrupting instruction
• Assist with tracking of school data, including attendance, behavior, and uniform

Support of School-Wide School Functions

• Assist with back desk duties when requested
• Ensure that lunch money collected is sent directly to finance department
• Assist with school bussing and dismissal functions
• Assist with preparation of documents for the Education Accountability Committee of the Board
• Assist with the coordination of Special Populations services
• Assist Elementary Operations Manager with procuring, organizing, and archiving materials related to school year professional development and August Professional Development.
• Provide backup support for the Elementary Operations Manager for faculty meetings.
• Assist Elementary Operations Manager with coordinating external professional development opportunities and compiling resources.
• Provide as-needed support for other training-related tasks and projects

Team Support

• Support and assist the team with any other administrative activities and projects that may arise related to School Operations
• Perform additional tasks as needed in support of other departments

Position Qualifications:

Skills and Knowledge

Educational Background and Work Experience

Required:

• Bachelor’s degree from an accredited college or university

• Fluency in Spanish
• Demonstrates proficiency in Microsoft Office Suite and Google Drive applications

Preferred:

• One year of experience working in an office environment