Membership and Special Events Manager

Full Job Description

Duties and Responsibilities:

Responsible for all aspects of BBP’s membership program including the young professionals group (The Currents) and the Patrons (upper-level members). Duties include but are not limited to:

• Develop annual calendar of member perks/benefits
• Devise and implement campaigns to recruit/retain members
• Plan and execute members-only and recruitment events
• Ensure fulfillment of membership benefits
• Manage member communications and work in collaboration with Marketing and Communications Department on promotion
• Oversee online forms, membership entries into donor database, reconciliation with Finance Department, acknowledgment of membership contributions, and progress reports

Oversee the planning and execution of BBP’s fundraising events, including the annual gala. Duties included but are not limited to:

• Work with Vice President of Development to set event revenue goals, budgets, dates, and chairpersons
• Coordinate all aspects of fundraising for the events, including table/ticket sales, sponsorships, in-kind donations, etc…
• Manage the creation of all event-related materials, both print and electronic, in coordination with the Marketing and Communications Department. This includes save-the-dates, invitations, programs, scripts, and more.
• Coordinate all event logistics including catering, rentals, décor, entertainment, A/V, valet, and security
• Manage event budgets, vendor procurement, and contract negotiation
• Oversee event contributions into donor database, reconciliation with Finance Department, tracking of pledges and pledge reminders, acknowledgment of event contributions, and progress reports

Manage the fundraising/sponsorship solicitations for KBR Kids Day (October) and the Buffalo Bayou Partnership Regatta (March) and work in coordination with the Director of Programming to ensure fulfillment of sponsor benefits.

Act as first point of contact for all third-party event fundraisers and to offer support where needed.

Assist the Vice President of Development with additional cultivation and fundraising events.

Represent BBP at various meetings, outreach events, and speaking engagements.

Assist the Vice President of Development with other special projects as necessary.

Qualifications:

• Bachelor's degree, preferably with emphasis in non-profit management, business, communications, public relations, journalism, or English

• Five years of relevant work experience in fundraising, membership program development, special event coordination, and/or non-profit management

• Proven track record in developing successful fundraising events and/or programs

• Excellent written and oral communication skills and interpersonal skills

•Extremely detail oriented with demonstrated organizational and task management abilities

• Ability to work independently and take initiative

•Sound judgement in decision-making and exceptional boundaries related to confidential information

• Competency in organizing special events, community relations, and budget development/management

•Ability to represent BBP with a high level of integrity and professionalism

• Team player who can interface with all levels of staff, volunteers, and community members

•Knowledge of eTapestry or similar donor-management web-based and/or software system

•Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe

• Ability to work occasional evenings and weekends as needed