Secretary

Full Job Description

We are seeking an experienced Secretary to provide clerical and administrative support to our department management and staff. The ideal candidate will be detail-oriented, organized, and capable of handling various administrative tasks efficiently. This role will involve reception duties, customer service, and general office support.

Responsibilities:

• Greet and assist visitors at the reception desk, handling walk-ins and directing inquiries.
• Manage incoming calls and emails, addressing customer inquiries and resolving issues promptly.
• Prepare reports, memos, and correspondence using word processing and spreadsheet software.
• Maintain organized files for departmental records and documentation.
• Plan and schedule departmental meetings and travel arrangements.
• Prepare and submit expense reports, monitor office supplies, and process invoices.
• Assist with shipping materials and other departmental projects as needed.
• Provide general administrative support to department management and staff.

Skills and Qualifications:

• 3-5 years of previous secretarial or administrative experience.
• Intermediate to advanced PC skills with proficiency in Microsoft Office Suite (Word, Excel, and Access/SQL).
• Basic knowledge of accounting functions and experience with business writing.
• Ability to work well independently and prioritize tasks effectively.
• Excellent organizational and communication skills.
• General knowledge of the insurance industry preferred.
• Good public relation skills and some business training preferred.
• Ability to multitask, pay attention to detail, and work in a structured yet flexible manner.
• Self-starter with strong motivation and resilience.

Hours : M-F, 9-5 onsite

Compensation : $22-$23

Location : Indianapolis, IN

Direct Hire

Job Requirements:

Year(s) of Experience : 3+ years of Administrative/Secretary experience

Education : Bachelor Degree preferred or equivalent years of experience

Additional :

• Extensive Excel knowledge needed