325 Virtual Assistant jobs in the United States

Responsibilities

• Calendar & Schedule Management :

Managing complex calendars, scheduling meetings, and coordinating logistics like room bookings and catering.

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  • Travel Arrangements :

Booking flights, hotels, and other transportation for executives.

• Communication :

Answering phones, screening calls, responding to emails, and handling incoming mail and correspondence.

• Document Preparation :

Drafting, reviewing, and formatting memos, reports, presentations, and other documents.

• Meeting Support :

Taking minutes, preparing agendas, and distributing information to attendees.

• Office Management :

Ordering supplies, managing files and records, and maintaining a tidy and organized office environment.

• Confidentiality :

Handling sensitive company information and acting with discretion and professionalism

Essential Skills & Qualities

• Communication Skills : Strong verbal and written communication for interacting with internal and external stakeholders.
• Organization : Exceptional ability to organize documents, schedules, and tasks efficiently.
• Technical Proficiency : Mastery of common office software, including word processing, spreadsheets, presentation tools, and email platforms.
• Attention to Detail : A thorough and meticulous approach to all tasks.
• Problem-Solving : The capability to anticipate needs and find solutions to challenges.
• Adaptability & Flexibility : The ability to adapt to changing priorities and a willingness to take on new tasks

We are seeking a highly experienced and discreet Remote Executive Assistant to provide comprehensive administrative and personal support to one or more of our senior executives. In this fast-paced, remote environment, you will be the backbone of our leadership team, ensuring seamless operations and efficient use of their time. If you thrive on anticipating needs and managing a dynamic workload, this is the role for you.

• Executive Support: You'll manage complex executive calendars, schedule meetings across multiple time zones, and coordinate all aspects of domestic and international travel.
• Communication & Content: You will be responsible for preparing, editing, and formatting a wide range of documents, including high-level correspondence, presentations, and reports, ensuring they are polished and professional.
• Confidentiality: A core part of your role involves handling highly confidential documents and managing sensitive tasks with the utmost discretion and integrity.
• Meeting Management: You will attend key meetings to take clear and concise minutes, and then diligently follow up on all action items to ensure project momentum.

• Experience: You should have at least 5+ years of experience as an Executive or Personal Assistant, with a proven track record of supporting senior leadership.
• Skills: We require strong organizational, time-management, and communication skills. Your ability to prioritize tasks and communicate effectively will be crucial.
• Discretion: Your exceptional professionalism and ability to maintain discretion are non-negotiable.
• Tech Proficiency: You must be highly proficient in using Office Suite, G Suite, and various scheduling and communication tools.

We offer a remote-first, flexible working model that supports a healthy work-life balance. This role comes with a competitive salary range of approximately £59,000–£63,000. You'll also be part of a supportive team culture that values collaboration and provides ample opportunities for professional development to help you advance your career.

At Appliance Guys, we’re here providing a wide range of Laundry, Refrigeration, Cooking, Dishwashers, Clean Up, Air Conditioning, Kitchen, and Bathroom  appliances

We are looking for a proactive, detail-oriented Remote Executive Assistant with strong data entry skills to support our executive team. This role combines traditional executive assistant responsibilities with accurate and efficient data entry tasks. The ideal candidate is highly organized, tech-savvy, and able to handle sensitive information with professionalism and confidentiality. 

Key Responsibilities:

Executive Support:

Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements

Prepare agendas, take meeting notes, and follow up on action items

Draft and manage emails, memos, and reports on behalf of executives

Conduct online research and compile information for decision-making

Act as a liaison between executives and internal/external stakeholders

Assist in organizing virtual meetings and company-wide communications

Data Entry & Administrative Tasks:

Accurately input, update, and maintain information in company databases or CRMs

Perform regular data audits to ensure consistency and accuracy

Organize digital files, documents, and records

Create spreadsheets, reports, or dashboards from raw data

Support data collection efforts and generate summaries or insights as needed

Requirements

Proven experience as an Executive Assistant, Administrative Assistant, or similar role 

Excellent verbal and written communication skills

Fast and accurate typing/data entry skills

High level of organization and attention to detail

Strong time-management skills and ability to prioritize tasks independently

Proficient in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Notion)

Familiarity with CRM systems and cloud-based file management

Discretion and confidentiality are a must

Benefits

Remote work stipend

PTO

health benefits

professional development opportunities

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a trusted provider of administrative and operational support services across a wide range of industries. We are committed to excellence, confidentiality, and efficiency in everything we do. As we continue to grow, we are seeking a highly organized and proactive Personal Assistant to support our executive team and contribute to our mission of delivering outstanding service.

The Personal Assistant will provide high-level administrative and personal support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, adaptability, and strong communication skills in a remote work environment.

• Manage executive calendars, schedule meetings, and coordinate appointments
• Handle confidential communications, emails, and follow-ups on behalf of executives
• Prepare reports, presentations, and meeting materials with accuracy and professionalism
• ️ Organize travel arrangements including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy and accessibility

Abcepta, Inc. is a dynamic and fast-growing organization committed to delivering high-quality administrative and operational support across various sectors. We pride ourselves on professionalism, efficiency, and a collaborative work culture. As we expand, we are seeking a proactive and highly organized Personal Assistant to support our executive team and contribute to our continued success.

The Personal Assistant will provide high-level administrative support to senior executives, ensuring smooth day-to-day operations and effective time management. This role requires discretion, excellent communication skills, and the ability to anticipate needs in a fast-paced remote environment.

• Manage calendars, schedule meetings, and coordinate appointments
• Handle confidential correspondence and communications on behalf of executives
• Prepare reports, presentations, and meeting materials
• Organize travel arrangements, including flights, accommodations, and itineraries
• Maintain digital filing systems and ensure document accuracy
• Assist with personal tasks and errands as needed
• Monitor deadlines and follow up on action items
• Liaise with internal departments and external stakeholders professionally
• Provide real-time support during virtual meetings and events

• High school diploma required; associate or bachelor’s degree preferred
• Proven experience as a personal assistant, executive assistant, or similar role
• Proficiency in Microsoft Office Suite and remote collaboration tools (e.g., Teams, Zoom, SharePoint)
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated with a proactive approach to problem-solving

• Experience in remote work environments
• Familiarity with project management tools (e.g., Trello, Asana)
• Basic bookkeeping or expense tracking knowledge
• Ability to adapt to changing priorities and manage time effectively

• Flexible remote work schedule
• Supportive and inclusive team culture
• Opportunities for growth and professional development