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Free Documentation Job Description Template

A large pile of documents Array

This Documentation Job Description Template is designed to assist organizations in defining roles related to document management and control.

It aims to attract professionals skilled in creating, managing, and organizing documents in a way that ensures efficiency and compliance.

Simply copy and paste the text below into your own job ads and edit it as you please to fit your requirements.

Job Title: Documentation Specialist

Location: [City, State, Country]

Salary: [Range or Specific Amount]

Department: [Appropriate Department, e.g., Administration, Technical Writing, Compliance]

Reports To: [Supervisor’s Title, e.g., Documentation Manager, Department Head]

Job Overview: The Documentation Specialist will be responsible for managing company documents while ensuring their accuracy, quality, and integrity. This role involves creating, maintaining, and revising documentation, including policies, procedures, and manuals.

Key Responsibilities:

  • Develop, organize, and maintain document control systems.
  • Create and revise documents such as technical manuals, user guides, and reports.
  • Collaborate with various departments to gather and document information.
  • Ensure documents are accessible and stored in a systematic manner.
  • Maintain the confidentiality and security of company documents.
  • Review and update documentation for compliance with standards and regulations.
  • Assist in training staff on document control processes and procedures.
  • Manage document distribution and revision control.


  • Bachelor’s degree in a relevant field, such as English, Communications, or Information Management.
  • Proven experience in document control or technical writing.
  • Strong proficiency in document management software and MS Office.
  • Excellent written and verbal communication skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and manage multiple tasks.

Work Environment: Primarily an office environment, with the majority of time spent on the computer.

Physical Requirements: General office physical requirements, including extended periods of sitting and computer use

This Documentation job description template is provided as a general guide and example of typical job duties and qualifications for this position. makes no representations or warranties about the suitability of this template for your specific purposes. It is the responsibility of the user to customize this template to align with their organization’s specific job requirements, company policies, and compliance with local, state, and federal labor laws. is not a legal or HR expert and as such, recommends consulting with legal or HR professionals to ensure that all job descriptions and employment practices comply with applicable laws and regulations. shall not be liable for any damages, claims, or losses incurred as a result of the use of this job description template, including but not limited to, claims related to employment discrimination, wrongful termination, workplace disputes, or any other employment-related issues.

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