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Free Administrative Assistant Job Description Template

Newspaper advert for an administrative assistant Array

This Administrative Assistant Job Description Template is designed to help your organization define the role and expectations for an Administrative Assistant.

It serves as a guide to outline key responsibilities, qualifications, and skills for this position, aiding in attracting the right candidates.

Simply copy and paste the text below into your own job ads and edit it as you please to fit your requirements.

Administrative Assistant Job Description Template

Location: [Add Location]

Salary: [Add Salary]

Job Title: Administrative Assistant

Department: [Department Name]

Reports To: [Supervisor’s Title]

Job Overview: The Administrative Assistant will provide essential support to our team, managing daily administrative tasks to ensure our company’s workflow runs smoothly. This role involves organizing and managing files, acting as a point of contact, and scheduling and coordinating meetings.

Key Responsibilities:

  • Administrative Support: Provide administrative support to ensure efficient operation of the office. This includes organizing files, scheduling appointments, writing correspondence, and managing email and phone communications.
  • Meeting Coordination: Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
  • Document Management: Prepare and edit correspondence, communications, presentations, and other documents.
  • Data Entry and Record Keeping: Perform data entry and update internal databases with new information as needed.
  • Office Management: Maintain supply inventory, manage office organization, and assist in budget monitoring activities.
  • Customer Service: Handle customer inquiries and complaints. Provide general support to visitors.
  • Event Planning: Assist with event planning and implementation.
  • Report Preparation: Assist in the preparation of regularly scheduled reports.


  • High school diploma or equivalent; college degree preferred.
  • Proven experience as an administrative assistant or office admin assistant.
  • Knowledge of office management systems and procedures.
  • Working knowledge of office equipment, like printers and fax machines.
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multi-task.

Work Environment: This job operates in a professional office environment and routinely uses standard office equipment.

Physical Requirements: The role requires prolonged periods of sitting at a desk and working on a computer.

This Administrative Assistant job description template is provided as a general guide and example of typical job duties and qualifications for this position. makes no representations or warranties about the suitability of this template for your specific purposes. It is the responsibility of the user to customize this template to align with their organization’s specific job requirements, company policies, and compliance with local, state, and federal labor laws. is not a legal or HR expert and as such, recommends consulting with legal or HR professionals to ensure that all job descriptions and employment practices comply with applicable laws and regulations. shall not be liable for any damages, claims, or losses incurred as a result of the use of this job description template, including but not limited to, claims related to employment discrimination, wrongful termination, workplace disputes, or any other employment-related issues.

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