102 Office Assistant jobs in Chicago
Typist Clerk
60290 Chicago, Illinois
$23000 - $78000 per year
Perfect Poffetjes LLC
Posted 25 days ago
Job Viewed
Job Description
We are seeking for a transcriptionist is responsible for providing administrative support to the clinical staff. Their duties include typing up reports, clinic letters and information for patients, transcribing notes from Doctors and Consultants and working closely with Service Managers and other administrative staff to ensure that patients and staff get the information they need in a timely manner.
ResponsibilitiesMedical Audio Typists work closely with a range of people from dealing directly with patients to liaising with other administrators to ensure that all notes are accurate. Their duties typically include:
- Using the patient database to enter and retrieve information about patients and their care
- Typing patient appointment letters and ensuring that all relevant information is included
- Typing reports from Physicians and Consultants and distributing them to all recipients
- Checking test results and ensuring that all diagnostic data is recorded accurately
- Assisting with diary management, setting appointments and coordinating diaries
- Liaising with Doctors to ensure that all information is correct and complete
- Working with other Administrators to complete large transcription projects
- Providing other administrative support such as sorting mail, filing and answering phones
- Maintaining a clean and professional working environment
Company Details
We have helped open over 800 ice cream and frozen dessert locations and have worked with fast food and QSR chains, as well as confectioners, hotels, casinos, resorts, grocery chains and a slew of independent business owners in developing, opening and growing their frozen dessert and food concepts. We have worked with over 10,000 people in the process of hosting workshops, courses, keynote address and seminars.
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0
Office Assistant
60067 Palatine, Illinois
Robert Half
Posted 2 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Office Assistant to join our team in Palatine, Illinois. As part of this contract position, you will play a key role in supporting daily office operations, ensuring smooth communication, and maintaining organized records. This role is ideal for candidates who thrive in a structured environment and enjoy multitasking.
Responsibilities:
- Greet visitors and manage receptionist duties to create a welcoming environment.
- Organize and scan documents to maintain accurate and accessible records.
- Handle inbound calls professionally, providing assistance and routing calls appropriately.
- Perform a variety of clerical tasks, including filing, data entry, and document preparation.
- Ensure office supplies are stocked and assist in inventory management.
- Maintain confidentiality while handling sensitive information.
- Support team members with administrative tasks to enhance overall efficiency.
- Assist in scheduling meetings and coordinating appointments as needed.
- Prepare reports and correspondence in line with office requirements.
- Collaborate with colleagues to ensure seamless office operations. Requirements
- Experience with QuickBooks is preferred.
- Prior experience in an office assistant or receptionist role is a plus but not required.
- Strong organizational skills with attention to detail.
- Proficiency in scanning and document management.
- Ability to handle inbound calls professionally and efficiently.
- Familiarity with basic clerical duties such as filing and data entry.
- Excellent communication and interpersonal skills.
- Competence in using office equipment and software.
- Ability to multitask and work effectively in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Greet visitors and manage receptionist duties to create a welcoming environment.
- Organize and scan documents to maintain accurate and accessible records.
- Handle inbound calls professionally, providing assistance and routing calls appropriately.
- Perform a variety of clerical tasks, including filing, data entry, and document preparation.
- Ensure office supplies are stocked and assist in inventory management.
- Maintain confidentiality while handling sensitive information.
- Support team members with administrative tasks to enhance overall efficiency.
- Assist in scheduling meetings and coordinating appointments as needed.
- Prepare reports and correspondence in line with office requirements.
- Collaborate with colleagues to ensure seamless office operations. Requirements
- Experience with QuickBooks is preferred.
- Prior experience in an office assistant or receptionist role is a plus but not required.
- Strong organizational skills with attention to detail.
- Proficiency in scanning and document management.
- Ability to handle inbound calls professionally and efficiently.
- Familiarity with basic clerical duties such as filing and data entry.
- Excellent communication and interpersonal skills.
- Competence in using office equipment and software.
- Ability to multitask and work effectively in a fast-paced environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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1
Office Assistant
60684 Chicago, Illinois
Robert Half
Posted 4 days ago
Job Viewed
Job Description
Description
We are looking for an organized and proactive Office Assistant to join our team in Chicago, Illinois. This is a long-term contract position that offers the opportunity to contribute to various administrative and operational tasks within a dynamic work environment. The ideal candidate will possess strong attention to detail and excellent interpersonal skills to ensure seamless office operations.
PART TIME: 9:00AM-3:00PM, MONDAY-FRIDAY
Responsibilities:
- Manage daily office operations, including maintenance tasks and the procurement of office supplies and equipment.
- Provide assistance with basic IT troubleshooting to support team members.
- Collaborate closely with the HR team on tasks such as welcoming candidates, planning events, managing social media activities, and offering administrative support.
- Coordinate local shipping and deliveries, ensuring accurate and timely communication with suppliers.
- Perform receptionist duties, including greeting visitors and maintaining a well-organized front desk presence.
- Handle document scanning and organization to maintain accurate records.
- Respond to incoming calls courteously and direct them to the appropriate channels.
- Complete various clerical tasks to support the smooth functioning of the office.
Requirements - Proven experience in receptionist duties, including greeting visitors and managing front desk operations.
- Proficiency in scanning and organizing documents for record-keeping purposes.
- Strong communication skills for answering inbound calls and providing excellent customer service.
- Familiarity with clerical tasks such as filing and data entry.
- Ability to collaborate effectively with HR teams and contribute to event planning and social media management.
- Basic knowledge of IT troubleshooting to assist with minor technical issues.
- Organizational skills to manage office logistics and supply ordering.
- Previous experience coordinating shipping and deliveries is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
We are looking for an organized and proactive Office Assistant to join our team in Chicago, Illinois. This is a long-term contract position that offers the opportunity to contribute to various administrative and operational tasks within a dynamic work environment. The ideal candidate will possess strong attention to detail and excellent interpersonal skills to ensure seamless office operations.
PART TIME: 9:00AM-3:00PM, MONDAY-FRIDAY
Responsibilities:
- Manage daily office operations, including maintenance tasks and the procurement of office supplies and equipment.
- Provide assistance with basic IT troubleshooting to support team members.
- Collaborate closely with the HR team on tasks such as welcoming candidates, planning events, managing social media activities, and offering administrative support.
- Coordinate local shipping and deliveries, ensuring accurate and timely communication with suppliers.
- Perform receptionist duties, including greeting visitors and maintaining a well-organized front desk presence.
- Handle document scanning and organization to maintain accurate records.
- Respond to incoming calls courteously and direct them to the appropriate channels.
- Complete various clerical tasks to support the smooth functioning of the office.
Requirements - Proven experience in receptionist duties, including greeting visitors and managing front desk operations.
- Proficiency in scanning and organizing documents for record-keeping purposes.
- Strong communication skills for answering inbound calls and providing excellent customer service.
- Familiarity with clerical tasks such as filing and data entry.
- Ability to collaborate effectively with HR teams and contribute to event planning and social media management.
- Basic knowledge of IT troubleshooting to assist with minor technical issues.
- Organizational skills to manage office logistics and supply ordering.
- Previous experience coordinating shipping and deliveries is a plus. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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2
Accounting Office Assistant
60454 Rolling Meadows, Illinois
Webb Auto Group
Posted 2 days ago
Job Viewed
Job Description
Accounting OfficeAssistant - Full Time
The mission of the Accounting Office Assistant is to support the Office Manager with the smooth operation of the dealerships Business Office by assisting with financial, operational, and administrative tasks. This role ensures efficiency, accuracy, and high customer and employee satisfaction while contributing to the dealership's overall success.
About Us
Webb Automotive is a family-owned and operated dealership group serving the Chicagoland and Northwest Indiana areas for over 50 years. We are committed to delivering exceptional service, quality vehicles, and fostering a supportive workplace culture. Built on a strong foundation of integrity, customer satisfaction, and teamwork, we are eager to continue to grow and expand our team. Our employees are the driving force behind our success, and we offer opportunities for career development, stability, and a welcoming, team-oriented environment. If youre looking to join a company that treats you like family and invests in your future, wed love to have you on board!
Benefits
- Competitive pay at $20-23/hr
- Health insurance- Company contributes a portion to cost
- Dental, Vision, Assurity, and LifeLock insurance options available
- Paid Life Insurance
- 401(k) with company matching
- Paid Time-Off
- Family owned and operated
- Positive work environment
Responsibilities
- Assist with payroll and maintaining employee records, including vacation accruals
- Maintain high dealership customer satisfaction standards
- Review schedules, accounts, and work-in-process daily for accuracy
- Process accounts receivable/payable, reconcile vendor statements, schedules, and cash reports
- Ensure a proactive accounts payable system to optimize cash flow and compliance with invoice standards
- Prepare and submit tax reports, deposits, and returns timely
- File and scan documents into the Dealership Management System (DMS), maintaining accurate and organized records
- Manage daily and aged cancellations, communicating with banks and finance teams on inquiries
- Perform Repair Order Audits and assist with aftermarket cancellations, such as warranties and GAP
- Assist in automating systems, establishing controls, and maintaining monthly standard entries
- Support factory programs (e.g., incentives and rebates) to ensure prompt payments
- Maintain ethical practices, professional standards, and secure record-keeping systems
- Build strong relationships with factory personnel and upper management, ensuring open communication
- Control departmental expenses and support audits or special projects as needed
- Assist the Office Manager with any further duties as required
Qualifications
- Accounting Degree preferred
- High School Diploma or equivalent required
- Good verbal and written communication skills
- Highly motivated, organized, reliable and detail-oriented
- Can-do attitude with ability to work independently within a team environment
- Previous Dealership experience desirable
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3
Sr Clerical Office Assistant
60684 Chicago, Illinois
Rush University Medical Center
Posted 3 days ago
Job Viewed
Job Description
**Job Description**
**Location:** Chicago, IL
**Hospital:** Rush University Medical Center
**Department:** SBO Enterprise Services
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** **Shift 1**
**Work Schedule:** 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page .
**Summary:**
Performs a variety of administrative tasks in support of the operations function. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
-High school diploma or GED.
-One year business experience.
-Excellent customer service and interpersonal skills.
-Excellent verbal and written communication skills, including computer skills.
-Able to type 25 words per minute (wpm) or greater.
-Good organizational skills.
-Strong problem solving skills.
-Ability to multitask.
-Flexible both in schedule to provide coverage seven days a week, 24 hours a day as necessary.
**Physical Demands:**
-Work requires the ability to move throughout the Medical Center.
-Work requires lifting or carrying objects up to 25 lbs.
**Responsibilities:**
1. Greet and assist customers, including, but not limited to: staff, volunteers, visitors, guests.
2. Order and maintain supplies.
3. Answer incoming telephone calls promptly and courteously and screens calls to determine appropriate person or response needed.
4. Identify opportunities to improve customer satisfaction and unit operations, presents implementation suggestions to manager.
5. General duties, including preparing and completing paperwork, arranging meetings, computer generated forms, inputting data, compiling information, and distribution/processing of files to completion.
6. Answers questions, retrieves information, or generates reports for management as needed.
7. Receive and log records, files, or paperwork, verifying completeness and accuracy.
8. Attend staff meetings on scheduled workdays.
9. Accept assignments by leadership.
10. Independently offer assistance to peers or other staff members when workload allows.
11. Participate in department and Rush quality improvement initiatives.
**Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.**
**Position** Sr Clerical Office Assistant
**Location** US:IL:Chicago
**Req ID** 13213
**Location:** Chicago, IL
**Hospital:** Rush University Medical Center
**Department:** SBO Enterprise Services
**Work Type:** Full Time (Total FTE between 0.9 and 1.0)
**Shift:** **Shift 1**
**Work Schedule:** 8 Hr (8:00:00 AM - 4:30:00 PM)
Rush offers exceptional rewards and benefits learn more at our Rush benefits page .
**Summary:**
Performs a variety of administrative tasks in support of the operations function. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures.
**Other information:**
**Required Job Qualifications:**
-High school diploma or GED.
-One year business experience.
-Excellent customer service and interpersonal skills.
-Excellent verbal and written communication skills, including computer skills.
-Able to type 25 words per minute (wpm) or greater.
-Good organizational skills.
-Strong problem solving skills.
-Ability to multitask.
-Flexible both in schedule to provide coverage seven days a week, 24 hours a day as necessary.
**Physical Demands:**
-Work requires the ability to move throughout the Medical Center.
-Work requires lifting or carrying objects up to 25 lbs.
**Responsibilities:**
1. Greet and assist customers, including, but not limited to: staff, volunteers, visitors, guests.
2. Order and maintain supplies.
3. Answer incoming telephone calls promptly and courteously and screens calls to determine appropriate person or response needed.
4. Identify opportunities to improve customer satisfaction and unit operations, presents implementation suggestions to manager.
5. General duties, including preparing and completing paperwork, arranging meetings, computer generated forms, inputting data, compiling information, and distribution/processing of files to completion.
6. Answers questions, retrieves information, or generates reports for management as needed.
7. Receive and log records, files, or paperwork, verifying completeness and accuracy.
8. Attend staff meetings on scheduled workdays.
9. Accept assignments by leadership.
10. Independently offer assistance to peers or other staff members when workload allows.
11. Participate in department and Rush quality improvement initiatives.
**Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.**
**Position** Sr Clerical Office Assistant
**Location** US:IL:Chicago
**Req ID** 13213
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4
Office Administrative Assistant
60089 Buffalo Grove, Illinois
Wabtec Corporation
Posted 4 days ago
Job Viewed
Job Description
It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
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5
Office Operations Assistant Float
60517 Woodridge, Illinois
AdventHealth
Posted 4 days ago
Job Viewed
Job Description
**Office Operations Assistant PRN (Temp) - UChicago Medicine AdventHealth Great Lakes**
Joining UChicago AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule:** PRN as needed
**Shift:** Days Monday - Friday 9a-5p (hours can be flexible)
**Location:** Float to various locations
**The role you'll contribute:**
Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.
**The value you'll bring to the team:**
+ Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
+ Retrieves, sorts, and distributes the department mail
+ Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
+ Maintains calendar and schedules appointments for department
+ Maintains organized files and office equipment
+ Meets department set SLA/performance standard
+ May greet and direct visitors appropriately
+ May be required to provide lunch coverage
+ Work on special projects
Qualifications
**The expertise and experiences you'll need to succeed:**
+ High School Grad or Equiv Required
+ Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
+ Effective time management and organizational skills
+ Ability to display professional interactions with all levels of internal and external customers
+ Must be able to read, write and speak conversational English language
+ Excellent communication skills
+ Effectively able to problem solve in complex situations
+ Ability to adapt to new situations and responsibilities
+ Excellent written communication skills
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** UChicago Medicine AdventHealth Great Lakes
**Schedule:** Per Diem
**Shift:** 1 - Day
**Req ID:** 25024935
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
Joining UChicago AdventHealth is about being part of something bigger. It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. UChicago AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that **together** we are even better.
**Schedule:** PRN as needed
**Shift:** Days Monday - Friday 9a-5p (hours can be flexible)
**Location:** Float to various locations
**The role you'll contribute:**
Under direct supervision, this position provides clerical office/departmental support. Responsibilities may include answering incoming calls, routing calls to appropriate location, greeting and directing visitors, mail distribution, ordering of supplies, office/department scheduling, and all other clerical related duties.
**The value you'll bring to the team:**
+ Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately
+ Retrieves, sorts, and distributes the department mail
+ Orders and maintains supplies for department within budget guidelines, interacts with department staff to meet needs of area
+ Maintains calendar and schedules appointments for department
+ Maintains organized files and office equipment
+ Meets department set SLA/performance standard
+ May greet and direct visitors appropriately
+ May be required to provide lunch coverage
+ Work on special projects
Qualifications
**The expertise and experiences you'll need to succeed:**
+ High School Grad or Equiv Required
+ Proficient in Microsoft Office, including Outlook, Excel, PowerPoint and Word
+ Effective time management and organizational skills
+ Ability to display professional interactions with all levels of internal and external customers
+ Must be able to read, write and speak conversational English language
+ Excellent communication skills
+ Effectively able to problem solve in complex situations
+ Ability to adapt to new situations and responsibilities
+ Excellent written communication skills
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
**Category:** Physician Services
**Organization:** UChicago Medicine AdventHealth Great Lakes
**Schedule:** Per Diem
**Shift:** 1 - Day
**Req ID:** 25024935
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
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6
Office/Administration - Administrative Assistant Lv3
60290 Chicago, Illinois
Omni Inclusive
Posted 9 days ago
Job Viewed
Job Description
Job Title: Administrative Assistant
CONTRACTOR WILL BE WORKING AT THIS PHYSICAL WORK LOCATION: 954 W. Washington Blvd. Ste 225, Chicago, IL 60607
Only a temporary covering for someone on maternity leave.
Schedule: Monday through Friday flexible schedule during normal business hours between 8:00-5:00 PM working PART-TIME 20 hours per week on average.
Some events (summits) will be included sometime after normal business hours including dinners, social gatherings, etc.
The Administrative Assistant 2 will provide moderately complex, varied-to-routine administrative and clerical support. We seek a professional who will coordinate, integrate and implement assigned administrative or staff functions.*Receive and relay messages and respond to varied to routine administrative requests.* Solicit, collect and organize documentation and data, performing moderately complex data entry into one or more systems.*Schedule and coordinate meetings, diaries and travel arrangements.*Apply knowledge of department operations and infrastructure, policies and procedures to perform moderately complex administrative processes.*Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. *Other duties as assigned*Minimum Qualifications*High school diploma, secondary education level or equivalent*Two years of related work experience.*Preferred Qualifications*
MUST HAVES:
Supporting multiple leaders
Familiar with Microsoft Office applications.
Calendar Management
Event coordination
General knowledge of office management.
Minimum 2-3 three years experience in administrative support.
Interviews will be conducted virtually via MS Teams.
Must complete background check only.
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7
Office Administration Assistant Work from Home
60602 Chicago, Illinois
Top Level Promotions
Posted 3 days ago
Job Viewed
Job Description
Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR Department
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8
Coordinator / Sales Support / Office Support
61710 Hillside, Illinois
Crown Equipment Corporation
Posted 3 days ago
Job Viewed
Job Description
Coordinator / Sales Support / Office Support
Location:
Bloomington, IL, US, 61701
**Company Description:**
Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 15 manufacturing facilities worldwide and more than 500 retail locations in over 80 countries. Our global sales and service network provides our customers with a local resource for a wide variety of quality material handling equipment, fleet management solutions, warehouse products and support services to meet their needs anytime, anywhere.
**Job Posting External**
**Job Duties**
+ Process orders, monitor inventories, initiate/track delivery, and invoice for new equipment, used equipment, and warehouse products.
+ Maintain complete files on all orders.
+ Approve and code vendor invoices for payment. Handle vendor payment inquiries.
+ Communicate and process all required leasing documents.
+ Monitor Company forklift fleet inventories.
+ Process credits and re-invoice equipment when necessary.
+ Track warranty registration and complete warranty installation.
+ Generate required reports.
+ Order supplies and sales literature.
+ Assist other departments as needed.
**Minimum Qualifications**
+ Less than 2 years related experience
+ High school diploma or equivalent
**Preferred Qualifications**
+ Bachelor's or Associate degree, preferably in business, preferred.
+ Previous coordinator experience in a sales and/or rental department preferred.
+ Accurate and efficient data entry skills.
+ Microsoft Office experience.
+ Good communication skills
**Work Authorization:**
Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire.
No agency calls please.
**Compensation and Benefits:**
Crown offers an excellent wage and benefits package for full-time employees. Current benefits being offered include:
+ Competitive Wages. The anticipated starting pay range for the position is $22 to $4 per hour; however, skills and related experience will be taken into consideration,
+ Health/Dental/Vision/Prescription Drug Plan with a company contribution to each,
+ Health Savings Accounts and Flexible Spending Accounts,
+ 401K Retirement Savings Plan: Crown matches 100% of the first 4% of your eligible pay you contribute to the plan. You are always 100% vested in the company matching contributions.
+ Company paid Life and Disability Benefits as well as optional supplemental term life insurance offerings,
+ Paid Parental Leave,
+ 9 Paid Holidays,
+ Paid Vacation accrued at a rate based on length of service and position,
+ 24 Hours of Personal Leave per anniversary year,
+ Birthday Pay for Non-Exempt employees,
+ Tuition Reimbursement up to 5,250 per calendar year.
EOE Veterans/Disabilities
Location:
Bloomington, IL, US, 61701
**Company Description:**
Crown Equipment Corporation, one of the world's largest lift truck manufacturers, offers local support on a global scale with more than 15 manufacturing facilities worldwide and more than 500 retail locations in over 80 countries. Our global sales and service network provides our customers with a local resource for a wide variety of quality material handling equipment, fleet management solutions, warehouse products and support services to meet their needs anytime, anywhere.
**Job Posting External**
**Job Duties**
+ Process orders, monitor inventories, initiate/track delivery, and invoice for new equipment, used equipment, and warehouse products.
+ Maintain complete files on all orders.
+ Approve and code vendor invoices for payment. Handle vendor payment inquiries.
+ Communicate and process all required leasing documents.
+ Monitor Company forklift fleet inventories.
+ Process credits and re-invoice equipment when necessary.
+ Track warranty registration and complete warranty installation.
+ Generate required reports.
+ Order supplies and sales literature.
+ Assist other departments as needed.
**Minimum Qualifications**
+ Less than 2 years related experience
+ High school diploma or equivalent
**Preferred Qualifications**
+ Bachelor's or Associate degree, preferably in business, preferred.
+ Previous coordinator experience in a sales and/or rental department preferred.
+ Accurate and efficient data entry skills.
+ Microsoft Office experience.
+ Good communication skills
**Work Authorization:**
Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire.
No agency calls please.
**Compensation and Benefits:**
Crown offers an excellent wage and benefits package for full-time employees. Current benefits being offered include:
+ Competitive Wages. The anticipated starting pay range for the position is $22 to $4 per hour; however, skills and related experience will be taken into consideration,
+ Health/Dental/Vision/Prescription Drug Plan with a company contribution to each,
+ Health Savings Accounts and Flexible Spending Accounts,
+ 401K Retirement Savings Plan: Crown matches 100% of the first 4% of your eligible pay you contribute to the plan. You are always 100% vested in the company matching contributions.
+ Company paid Life and Disability Benefits as well as optional supplemental term life insurance offerings,
+ Paid Parental Leave,
+ 9 Paid Holidays,
+ Paid Vacation accrued at a rate based on length of service and position,
+ 24 Hours of Personal Leave per anniversary year,
+ Birthday Pay for Non-Exempt employees,
+ Tuition Reimbursement up to 5,250 per calendar year.
EOE Veterans/Disabilities
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9