217 Administrative Assistant jobs in Elgin
Temp Admin Support Coordinator - SK
Elgin, Illinois
Clean Harbors
Job Viewed
Job Description
Clean Harbors in Dolton, IL is seeking a Temporary Branch Administration Coordinator . Responsible for supporting branch locations with collating, printing, and delivery of weekly routes and print paperwork (manifests labels).
This is a temporary position that is expected to last 2 months.
Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology - come be part of the solution with us.
Why work for Clean Harbors?
- Health and Safety is our #1 priority and we live it 3-6-5!
- Focus on maintaining sustainability and cleaning the Earth
- Pay 21.00 per hour
- Comprehensive health benefits coverage after 30 days of full-time employment including 401K with Company match
- Opportunities for growth and development for all the stages of your career
- Company paid training and tuition reimbursement
Apply Now
Job No Longer Available
This position is no longer listed on WhatJobs. The employer may be reviewing applications, filled the role, or has removed the listing.
However, we have similar jobs available for you below.
ADMINISTRATIVE ASSISTANT
60602 Chicago, Illinois
Loyola University of Chicago Inc
Posted 2 days ago
Job Viewed
Job Description
Position Details
Job Title ADMINISTRATIVE ASSISTANT Position Number 8100885 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name FINE AND PERFORMING ARTS Location Code FINE AND PERFORMING ARTS (02105A) Is this split and/or fully grant funded? No Duties and Responsibilities
Position Summary
The Administrative Assistant supports the academic and operational functions of the Department of Fine and Performing Arts (DFPA) at Loyola University Chicago. Reporting to the Chairperson, this position works closely with faculty, staff, and students to facilitate daily operations and ensure the smooth running of academic programs. Key responsibilities include supporting departmental leadership, managing academic records and scheduling, overseeing the main office, coordinating hiring processes, providing training and support on digital platforms, and serving as the department's liaison to other university offices.
Essential Responsibilities:
Administrative Support
* Provide direct administrative support to the Department Chair, Managing Director, and Faculty Directors of Dance, Fine Arts, Music, and Theatre.
* Distribute teaching load information and compile reports for the Dean's Office in collaboration with the Chair.
* Maintain schedules and calendars for the Chair, Directors, and Managing Director.
* Manage contact databases and email distribution lists for all DFPA faculty and staff.
* Schedule faculty evaluations, class visits, and annual assessments.
* Conduct research, compile reports, prepare correspondence, and take meeting notes.
* Record and distribute minutes for departmental and area meetings.
* Process reimbursements and travel requests, including faculty development funds.
* Serve as a central point of contact for internal and external inquiries.
* Address operational issues raised by faculty, staff, and students using proactive problem-solving and follow-up.
Office and Resource Management
* Ensure efficient operation and coverage of the DFPA Main Office; coordinate student and staff support schedules.
* Maintain department records (physical and digital), ensuring accessibility via platforms like SharePoint, ASANA, and Outlook.
* Manage office and resource assignments for faculty, including onboarding and equipment setup.
* Maintain inventory of office and computer equipment and coordinate maintenance.
* Oversee departmental telecommunications, mailbox assignments, and copier usage.
* Manage shared spaces (e.g., conference rooms, break rooms) to ensure organization and availability.
* Coordinate printing of departmental materials, such as business cards and letterhead.
* Provide onboarding and training for new faculty, staff, and student workers on departmental systems and resources.
Academic Scheduling and Curriculum Coordination
* Serve as the department's lead coordinator for academic scheduling, managing approximately 250 course sections each semester.
* Collaborate with the Chair and Area Directors to build, update, and verify course schedules each term.
* Liaise with the Registrar's Office, Academic Advising, and the College of Arts and Sciences Dean's Office on scheduling logistics.
* Monitor academic deadlines and ensure compliance with university procedures.
* Maintain and update curriculum documentation and department websites.
* Assist with student and instructor enrollment issues.
* Collect faculty syllabi each semester and manage the administration of IDEA Faculty Course Evaluations.
* Attend administrative assistant meetings and communicate relevant policy updates.
Part-Time and Full-Time Faculty Hiring
* Coordinate hiring for approximately 70 part-time faculty annually.
* Collaborate with leadership to ensure accurate course assignments and contract details.
* Track and process contracts in compliance with the Collective Bargaining Agreement (CBA).
* Post part-time salary information and process hourly appointments as needed.
* Support full-time faculty search logistics, including candidate travel, interview scheduling, and reimbursements.
* Collect and maintain faculty bio information and update directories and websites.
* Provide onboarding and orientation to new faculty on departmental and university systems.
Student Employment Coordination
* Coordinate hiring and onboarding of departmental student workers.
* Assist supervisors with setting student work schedules and expectations.
* Manage submission of paperwork and payment documentation.
* Provide training and support for student workers on department operations and digital tools.
* Ensure adherence to university hiring policies and training requirements.
Technology and Scheduling Tools Management
* Administer the DFPA Outlook calendar, ensuring all departmental meetings, events, and deadlines are accurately scheduled.
* Manage access and coordination of academic and event space reservations.
* Provide support and training for department-wide platforms (e.g., SharePoint, Asana, LOCUS, Sakai).
* Troubleshoot access issues and collaborate with ITS and Campus Safety to maintain secure and functional systems.
* Perform assigned duties as needed.
Minimum Education and/or Work Experience
* High school diploma or equivalent.
* One to three years of relevant experience.
Qualifications
Core Competencies
Problem Solving and Service Orientation
* Synthesizes information effectively and generates creative solutions.
* Resolves issues in a timely and professional manner.
* Gathers and analyzes data; explores alternatives in collaborative settings.
* Prioritizes service and responds to requests with efficiency and courtesy.
Interpersonal Skills and Professionalism
* Demonstrates a strong work ethic and positive attitude.
* Works independently and collaboratively; maintains discretion and confidentiality.
* Promotes a respectful, team-based work environment.
* Builds knowledge and shares expertise with peers and student workers.
Diversity, Equity, and Ethics
* Respects cultural differences and promotes inclusion.
* Adheres to ethical standards and models integrity.
Organizational Skills and Adaptability
* Aligns tasks with organizational goals.
* Manages competing priorities in a dynamic environment.
* Involves key stakeholders in decision-making and adapts as conditions change.
Analytical and Reasoning Abilities
* Detail-oriented and results-driven.
* Interprets academic data and responds to inquiries with sound judgment.
* Solves problems using critical thinking and evidence-based approaches.
Technology & Collaboration Tools
* Technically proficient and quick to learn new systems.
* Uses SharePoint, Asana, Microsoft Outlook, and similar tools to manage projects.
* Trains faculty, staff, and student workers on digital tools and processes.
* Troubleshoots system issues and liaises with IT as needed.
Communication Skills
* Communicates clearly in writing and speech.
* Prepares accurate documentation and distills complex discussions into actionable summaries.
* Maintains professional communication with faculty, staff, students, and external partners.
* Excellent attention to detail and proofreading skills.
Education and Experience Requirements
* Minimum: Associate's degree or equivalent combination of education and professional experience.
* Preferred: Bachelor's degree in Arts Administration, Business Administration, Communications, Higher Education, or a related field.
Experience:
* 3-5 years of administrative experience in a higher education, arts, or nonprofit environment.
* Demonstrated experience using and training others on digital collaboration tools (e.g., Microsoft 365, SharePoint, Outlook, Asana).
* Experience supervising or onboarding student employees or part-time staff.
* Experience with academic systems (e.g., LOCUS, Sakai) is strongly preferred.
* Strong technical fluency, attention to detail, and a customer service mindset.
Certificates/Credentials/Licenses
None
Computer Skills
* Technically proficient and quick to learn new systems, platforms and digital tools.
* Intermediate skills using MS Office Suite, Outlook, Sharepoint, Word and Excel.
* Adept at using cloud-based collaboration software (Asana), databases (Airtable) and e-mail and online calendar applications.
* Experience with Peoplesoft, LOCUS or other academic scheduling software desirable.
* Is a subject matter expert on many platforms in to assist both students and faculty.
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 08/15/2025 Close Date Position Maximum Salary or Hourly Rate $25.00 /hr Position Minimum Salary or Hourly Rate $20.00 / hr Special Instructions to Applicants
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at For information about the university's focus on transformative education, they should consult our website at Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
Job Title ADMINISTRATIVE ASSISTANT Position Number 8100885 Job Category University Staff Job Type Full-Time FLSA Status Non-Exempt Campus Rogers Park-Lake Shore Campus Department Name FINE AND PERFORMING ARTS Location Code FINE AND PERFORMING ARTS (02105A) Is this split and/or fully grant funded? No Duties and Responsibilities
Position Summary
The Administrative Assistant supports the academic and operational functions of the Department of Fine and Performing Arts (DFPA) at Loyola University Chicago. Reporting to the Chairperson, this position works closely with faculty, staff, and students to facilitate daily operations and ensure the smooth running of academic programs. Key responsibilities include supporting departmental leadership, managing academic records and scheduling, overseeing the main office, coordinating hiring processes, providing training and support on digital platforms, and serving as the department's liaison to other university offices.
Essential Responsibilities:
Administrative Support
* Provide direct administrative support to the Department Chair, Managing Director, and Faculty Directors of Dance, Fine Arts, Music, and Theatre.
* Distribute teaching load information and compile reports for the Dean's Office in collaboration with the Chair.
* Maintain schedules and calendars for the Chair, Directors, and Managing Director.
* Manage contact databases and email distribution lists for all DFPA faculty and staff.
* Schedule faculty evaluations, class visits, and annual assessments.
* Conduct research, compile reports, prepare correspondence, and take meeting notes.
* Record and distribute minutes for departmental and area meetings.
* Process reimbursements and travel requests, including faculty development funds.
* Serve as a central point of contact for internal and external inquiries.
* Address operational issues raised by faculty, staff, and students using proactive problem-solving and follow-up.
Office and Resource Management
* Ensure efficient operation and coverage of the DFPA Main Office; coordinate student and staff support schedules.
* Maintain department records (physical and digital), ensuring accessibility via platforms like SharePoint, ASANA, and Outlook.
* Manage office and resource assignments for faculty, including onboarding and equipment setup.
* Maintain inventory of office and computer equipment and coordinate maintenance.
* Oversee departmental telecommunications, mailbox assignments, and copier usage.
* Manage shared spaces (e.g., conference rooms, break rooms) to ensure organization and availability.
* Coordinate printing of departmental materials, such as business cards and letterhead.
* Provide onboarding and training for new faculty, staff, and student workers on departmental systems and resources.
Academic Scheduling and Curriculum Coordination
* Serve as the department's lead coordinator for academic scheduling, managing approximately 250 course sections each semester.
* Collaborate with the Chair and Area Directors to build, update, and verify course schedules each term.
* Liaise with the Registrar's Office, Academic Advising, and the College of Arts and Sciences Dean's Office on scheduling logistics.
* Monitor academic deadlines and ensure compliance with university procedures.
* Maintain and update curriculum documentation and department websites.
* Assist with student and instructor enrollment issues.
* Collect faculty syllabi each semester and manage the administration of IDEA Faculty Course Evaluations.
* Attend administrative assistant meetings and communicate relevant policy updates.
Part-Time and Full-Time Faculty Hiring
* Coordinate hiring for approximately 70 part-time faculty annually.
* Collaborate with leadership to ensure accurate course assignments and contract details.
* Track and process contracts in compliance with the Collective Bargaining Agreement (CBA).
* Post part-time salary information and process hourly appointments as needed.
* Support full-time faculty search logistics, including candidate travel, interview scheduling, and reimbursements.
* Collect and maintain faculty bio information and update directories and websites.
* Provide onboarding and orientation to new faculty on departmental and university systems.
Student Employment Coordination
* Coordinate hiring and onboarding of departmental student workers.
* Assist supervisors with setting student work schedules and expectations.
* Manage submission of paperwork and payment documentation.
* Provide training and support for student workers on department operations and digital tools.
* Ensure adherence to university hiring policies and training requirements.
Technology and Scheduling Tools Management
* Administer the DFPA Outlook calendar, ensuring all departmental meetings, events, and deadlines are accurately scheduled.
* Manage access and coordination of academic and event space reservations.
* Provide support and training for department-wide platforms (e.g., SharePoint, Asana, LOCUS, Sakai).
* Troubleshoot access issues and collaborate with ITS and Campus Safety to maintain secure and functional systems.
* Perform assigned duties as needed.
Minimum Education and/or Work Experience
* High school diploma or equivalent.
* One to three years of relevant experience.
Qualifications
Core Competencies
Problem Solving and Service Orientation
* Synthesizes information effectively and generates creative solutions.
* Resolves issues in a timely and professional manner.
* Gathers and analyzes data; explores alternatives in collaborative settings.
* Prioritizes service and responds to requests with efficiency and courtesy.
Interpersonal Skills and Professionalism
* Demonstrates a strong work ethic and positive attitude.
* Works independently and collaboratively; maintains discretion and confidentiality.
* Promotes a respectful, team-based work environment.
* Builds knowledge and shares expertise with peers and student workers.
Diversity, Equity, and Ethics
* Respects cultural differences and promotes inclusion.
* Adheres to ethical standards and models integrity.
Organizational Skills and Adaptability
* Aligns tasks with organizational goals.
* Manages competing priorities in a dynamic environment.
* Involves key stakeholders in decision-making and adapts as conditions change.
Analytical and Reasoning Abilities
* Detail-oriented and results-driven.
* Interprets academic data and responds to inquiries with sound judgment.
* Solves problems using critical thinking and evidence-based approaches.
Technology & Collaboration Tools
* Technically proficient and quick to learn new systems.
* Uses SharePoint, Asana, Microsoft Outlook, and similar tools to manage projects.
* Trains faculty, staff, and student workers on digital tools and processes.
* Troubleshoots system issues and liaises with IT as needed.
Communication Skills
* Communicates clearly in writing and speech.
* Prepares accurate documentation and distills complex discussions into actionable summaries.
* Maintains professional communication with faculty, staff, students, and external partners.
* Excellent attention to detail and proofreading skills.
Education and Experience Requirements
* Minimum: Associate's degree or equivalent combination of education and professional experience.
* Preferred: Bachelor's degree in Arts Administration, Business Administration, Communications, Higher Education, or a related field.
Experience:
* 3-5 years of administrative experience in a higher education, arts, or nonprofit environment.
* Demonstrated experience using and training others on digital collaboration tools (e.g., Microsoft 365, SharePoint, Outlook, Asana).
* Experience supervising or onboarding student employees or part-time staff.
* Experience with academic systems (e.g., LOCUS, Sakai) is strongly preferred.
* Strong technical fluency, attention to detail, and a customer service mindset.
Certificates/Credentials/Licenses
None
Computer Skills
* Technically proficient and quick to learn new systems, platforms and digital tools.
* Intermediate skills using MS Office Suite, Outlook, Sharepoint, Word and Excel.
* Adept at using cloud-based collaboration software (Asana), databases (Airtable) and e-mail and online calendar applications.
* Experience with Peoplesoft, LOCUS or other academic scheduling software desirable.
* Is a subject matter expert on many platforms in to assist both students and faculty.
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands Repetitive Motions Working Conditions None Open Date 08/15/2025 Close Date Position Maximum Salary or Hourly Rate $25.00 /hr Position Minimum Salary or Hourly Rate $20.00 / hr Special Instructions to Applicants
As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website at For information about the university's focus on transformative education, they should consult our website at Loyola University Chicago
Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes-including Business, Law, Medicine, Nursing, and Health Sciences-Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.
Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.
Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University's Nondiscrimination Policy.
View Now
0
Administrative Assistant
60684 Chicago, Illinois
Robert Half
Posted 3 days ago
Job Viewed
Job Description
Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Chicago, Illinois. In this role, you will play a key part in supporting office operations and ensuring smooth daily workflows. This position is ideal for someone with strong organizational skills and a proactive attitude.
Responsibilities:
- Manage inbound calls efficiently, ensuring clear and courteous communication.
- Operate and maintain a multi-line phone system to ensure seamless connectivity.
- Perform accurate data entry to maintain and organize records.
- Create engaging and effective presentations to support team objectives.
- Coordinate and schedule meetings, ensuring all logistics are handled effectively. Requirements - Proven experience in managing inbound calls and providing excellent customer service.
- Familiarity with handling multi-line phone systems in a detail-oriented environment.
- Strong proficiency in data entry and maintaining accurate records.
- Ability to craft compelling presentations using tools such as PowerPoint.
- Demonstrated skill in scheduling meetings and managing calendars.
- Excellent organizational and time-management abilities.
- Strong communication skills, both written and verbal. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage inbound calls efficiently, ensuring clear and courteous communication.
- Operate and maintain a multi-line phone system to ensure seamless connectivity.
- Perform accurate data entry to maintain and organize records.
- Create engaging and effective presentations to support team objectives.
- Coordinate and schedule meetings, ensuring all logistics are handled effectively. Requirements - Proven experience in managing inbound calls and providing excellent customer service.
- Familiarity with handling multi-line phone systems in a detail-oriented environment.
- Strong proficiency in data entry and maintaining accurate records.
- Ability to craft compelling presentations using tools such as PowerPoint.
- Demonstrated skill in scheduling meetings and managing calendars.
- Excellent organizational and time-management abilities.
- Strong communication skills, both written and verbal. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
View Now
1
Administrative Assistant
60602 Chicago, Illinois
Related Companies
Posted 3 days ago
Job Viewed
Job Description
Responsibilities Are you passionate about building strong connections with people? Are you looking to find more than just a job - rather a career filled with purpose? Do you want to make an impactful difference by providing affordable housing to those that need it most? If so, we are looking for you to join our team as an Administrative Assistant at Campbell Terrace in Chicago, IL WHY YOU'LL LOVE IT HERE Lots of paid time off (19+ days!) - we value your life outside of work. Customizable total rewards package - pick from our medical, vision and dental options, along with our life insurance and an Employee Assistance Program Financial wellness perks to set you up for success - such as 401(k), FSA & HSA, employer-paid life and AD&D insurance; paid leave & disability programs. Mental health resources, such as counseling, are available to our team members. Fertility benefits - such as surrogacy, adoption assistance and more! Paid time off to volunteer and we will match your charitable donations! We are a passionate team making real impact on the world! Grow with us - learning & training programs; tuition & certification reimbursement; internal advancement opportunities are available…and so much more! WHAT YOU'LL BE DOING AS AN ADMINISTRATIVE ASSISTANT Providing timely and professional responses to phone calls and emails. Welcoming tenants and new applicants and guiding them through the application process. Distributing application materials. Managing resident applications, answering phone inquiries, and responding to emails in a timely and professional manner. Organizing educational and volunteer opportunities for resident development and engagement. Other duties as assigned. COMPENSATION $19.23-$20.67 per hour plus an annual bonus potential This range is provided as a general guideline and reflects what we reasonably expect to pay for this role at the time of posting. Actual compensation may vary depending on a variety of factors, including the candidate's qualifications, geographical location, and the specific responsibilities of the role. In addition to salary, this position may be eligible for performance bonuses and a comprehensive benefits package, including health insurance, retirement plans, and paid time off. Final compensation offers will be determined following a thorough assessment of the candidate's background and the requirements of the position. Qualifications Prior experience in the affordable housing industry (preferred but not mandatory). Illinois Residential Leasing License or Brokers License Excellent written and verbal communication skills. Bi-lingual (preferred) A proven track record of managing complex operational tasks. Experience with senior/elderly population You are committed to exceed expectations of those around you by providing exceptional service You bring determination each day - embracing constructive criticism and pushing to get better You believe in teamwork - that we are better, together You are trustworthy and reliable to do the right thing - no matter what You welcome everyone and know the best ideas are born through diversity of thought and perspective #RAJobs Overview Related Affordable spearheads Related's initiatives to preserve and enhance the nation's affordable housing supply. With over 50 years of experience in affordable housing acquisitions and development, Related Affordable is renowned nationally for its financing, preservation, and rehabilitation innovation. Presently, Related Affordable manages one of the largest affordable housing portfolios in the United States. Our team is committed to the principle that everyone deserves a quality home, and we tirelessly strive to fulfill this mission in communities nationwide. Visit our website for more information: Related Affordable Housing. We are proud to be an equal-opportunity employer committed to building an inclusive culture with competitive compensation aligned with experience and market standards. Explore careers at For details on our hiring policies and privacy practices, visit our Privacy Policy
View Now
2
Administrative Assistant
60290 Chicago, Illinois
Medline
Posted 3 days ago
Job Viewed
Job Description
Job Summary
Medline Industries has an immediate opening for an Administrative Assistant with our Anesthesia division. This role will be based out of our Chicago Merchandise Mart and will work a hybrid model. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.
Job Description
Responsibility:
Required Experience:
Education
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$23.25 - $32.50 Hourly
The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Medline Industries has an immediate opening for an Administrative Assistant with our Anesthesia division. This role will be based out of our Chicago Merchandise Mart and will work a hybrid model. Under direct supervision, provide administrative and clerical support including data entry, filing, calendar management, document change control and assistance in daily office activities.
Job Description
Responsibility:
- Collect, compile and analyze data and information. Compose straightforward written descriptions and summaries of results.
- Perform assigned administrative activities in support of individual and team objectives.
- Schedule meetings and make travel arrangements as requested. -
- Exercise discretion and independent judgment in analyzing information requests and determining trends.
- Organize, maintain and distribute files, reports and mail.
- Write/transcribe SOP's and other documents. Draft procedures, presentations and reports as directed (PowerPoint, Excel, Word, etc.).
- Distribute weekly and monthly reports. Track and trend information as directed.
- Establish and maintain centralized locations for shared files. Maintain and update databases (e.g. complaints, discrepancies, etc.)
- Ensure food/beverages and other logistics for meetings have been arranged.
Required Experience:
Education
- High school diploma or equivalent.
- At least two years of previous experience in similar role or customer service.
- Intermediate level skill in Microsoft Access (for example: designing and creating simple queries, modifying data types, adding dates, working with required fields and/or creating labels).
- Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
- Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
- Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
- Intermediate skill level in Project, and Adobe Writer.
- Type 40+ wpm.
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$23.25 - $32.50 Hourly
The actual salary will vary based on applicant's location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For a more comprehensive list of our benefits please click here. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp.
We're dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
View Now
3
Administrative Assistant
60192 Hoffman Estates, Illinois
The Salvation Army Central Territory
Posted 4 days ago
Job Viewed
Job Description
At The Salvation Army we honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors. Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.
Central Territory Headquarters LI
Compensation Range: $29.20 to $39.51/hr., based on
experience.
Job Objective:
This position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support. The position requires handling of confidential personnel and financial matters, adapting to frequent changes in priority of the workflow. While reporting to the BA, this position will directly support the Director of Investor Relations and Business Compliance (DIRBC) as a shared administrative assistant. This position functions with very little direct supervision.
Essential Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
Education & Certifications:
High School diploma or equivalent, Associate's Degree required, Bachelor's degree preferred
Experience:
Seven plus years of experience in a complex, executive office setting with an Associate's degree or five years of experience in a complex, executive office setting with a Bachelor's Degree
High level of confidentiality
Skills:
Supervisory Responsibility
None. Is able to work and assign project duties to other SBA section staff on behalf of the SBA as needed.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job.Physical requirements include: good speaking, hearing and vision ability, and excellent manual dexterity. Lifting, pulling, and pushing of materials up to 25 pounds. Requires bending, squatting, and walking. May stand for extended periods
Travel:
None
Working Conditions:
Work is performed in a typical office environment. full-time position may require some weekend and evening work
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.
The Salvation Army offers a competitive benefit package for Full-time employees including medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call .
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.
Central Territory Headquarters LI
Compensation Range: $29.20 to $39.51/hr., based on
experience.
Job Objective:
This position assists with the efficient and effective operation of the Business Administration Section through complex administrative and clerical support. The position requires handling of confidential personnel and financial matters, adapting to frequent changes in priority of the workflow. While reporting to the BA, this position will directly support the Director of Investor Relations and Business Compliance (DIRBC) as a shared administrative assistant. This position functions with very little direct supervision.
Essential Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
- Compose correspondence for the Secretary for Business Administration (SFBA)
- Maintain SFBA's calendar and schedule appointments
- Answer phone and provide assistance to callers
- Prepare SFBA's monthly Itinerary for Chief Secretary's office
- Arrange travel and housing for SFBA and DIRBC as needed.
- Manage SFBA bring-up files
- Assist in the preparation and follow up of documents for the National Business Administration Conference as well as any commissions so assigned.
- Assist with administrative tasks as needed for the Director of Investor Relations and Business Compliance DIR/BC
- Process incoming communications and determine proper distribution to Business Section staff, as appropriate
- Direct or complete items received in the USC Business mailbox that are time sensitive, require special handling or are high priority correspondence, particularly when related to matters of urgency or confidentiality for the Territorial Commander, Chief Secretary or SBA
- May be required to render decisions in unusual or priority situations, consulting with the SBA or DIR/BC, as necessary.
- Proofreads, reformats and edits business correspondence prepared by Business Section department heads under the Chief Secretary's signature.
- Compiles and organizes information and materials from internal and external sources, distributing items to department heads and commands as appropriate.
- Distributes excerpts of Commissioners Conference minutes to appropriate Business Section departments, THQ departments as requested or appropriate.
- Assist SBA in administration of personnel issues and practices:
- Maintain files for Section officers, department head and office staff employees vacation.
- Remind BA of deadlines of ADP.
- Maintain the Business Section listings in the Disposition of Forces annually or as needed
- Serve as a liaison for the SBA with Cabinet Secretaries, Commands Heads and Department Heads
- Coordinate distribution of correspondence related to highly confidential materials (BOT matters, law suits, Personnel matters, Insurance matters and contracts)
- Perform general clerical duties to include but not limited to: emails, photocopying, faxing, scanning, mailing, filing and retrieving corporate documents, records and reports, sharing in calendars as staff request meetings.
- Process agenda items for various councils/committees from SBA and DIRBC.
- Provide business section research as needed
- Receive revision and updates to Minutes from various Councils/Committees and process for Cabinet and Territorial Finance Council approval, including NHQ and release to the field once ratified.
- Update the USC Minutes Database with new and revised minutes
- Inform Unit Commanders, Divisional Financial Secretaries and others of details regarding changes in the Minutes
- Maintain Minutes database historical records
- Compile and prepare Business Administration portion of the Territorial Commander's annual report or any National or International reviews as directed.
- Assist in scheduling Portfolio Manager, Banking, Auditor and other vendor meetings for DIR/BC
- Assist DIR/BC in compiling Investment Advisory Board (IAB) meeting materials for distribution.
- Assist DIR/BC in the completion of Territorial financing documents.
- Assist DIR/BC in compiling Audit Advisory Council (AAC) meeting materials for distribution
- Liaison with THQ Legal to secure document review and signatures from the Treasurer (SBA) and Assistant Treasurer (DIR/BC)
- Attend and prepare minutes and follow up to SBA section meetings.
- Performs other duties as assigned
Education & Certifications:
High School diploma or equivalent, Associate's Degree required, Bachelor's degree preferred
Experience:
Seven plus years of experience in a complex, executive office setting with an Associate's degree or five years of experience in a complex, executive office setting with a Bachelor's Degree
High level of confidentiality
Skills:
- Exceptional clerical skills including typing, filing, transcribing and taking messages. Accuracy and speed are essential.
- Excellent verbal, written and interpersonal communication skills.
- Working knowledge of Microsoft Word, Outlook, Excel, Power Point, Teams and TSAMM. Office 365 beneficial.
- Editing and proofreading skills are essential.
- In depth understanding of The Salvation Army's Orders and Regulations, policies, procedures, and protocols. Additional knowledge of Territorial/National Minutes is extremely beneficial.
- Ability to maintain absolute confidentiality of department correspondence and data. Must be a self-starter with ability to organize, prioritize, multi-task and complete assigned tasks with minimal supervision. Excellent organizational skills and attention to detail are essential.
- Ability to cope with deadlines in spite of high volumes of work.
- Must be comfortable communicating with all levels of management including National and International offices
- Ability to be a team player in a complex, executive office setting.
- Ability to speak read and write English in a manner that is sufficient for effective communication with supervisors, employees, beneficiaries and customers; and to perform the requirements of this job.
Supervisory Responsibility
None. Is able to work and assign project duties to other SBA section staff on behalf of the SBA as needed.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the duties of this job.Physical requirements include: good speaking, hearing and vision ability, and excellent manual dexterity. Lifting, pulling, and pushing of materials up to 25 pounds. Requires bending, squatting, and walking. May stand for extended periods
Travel:
None
Working Conditions:
Work is performed in a typical office environment. full-time position may require some weekend and evening work
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.
The Salvation Army offers a competitive benefit package for Full-time employees including medical, dental, vision, hearing, disability and life insurance, flexible spending accounts, 403(b) retirement accounts, a company-funded defined contribution (pension) plan and generous time off policies.
In compliance with the ADA Amendments Act if you have a disability and would like to request an accommodation to apply for this position, please call .
The Salvation Army is an Equal Opportunity Employer Minority/Female/Veterans/Disabled.
View Now
4
Administrative Assistant
60602 Chicago, Illinois
ServiceMaster Restore
Posted 6 days ago
Job Viewed
Job Description
Position Overview
Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.
Job Responsibilities
* Prepares correspondence, memoranda, reports, etc.
* May initiates routine and non-routine correspondence
* May book travel and reconcile expense reports
* Answers telephone calls, greets visitors, and resolves routine and complex inquiries
* May schedule appointments & meetings
* May enter in new job into ServiceMaster CRM, captures relevant customer and job information
* May utilize the assistance of one or more support staff members on a reporting or project basis
* Operates a personal computer and appropriate software packages or its equivalent
* May follow up with customer on work performed
* May call customers to collect payments
* May assist other departments within the company
* Understands ServiceMaster operating systems and the services we offer
Job Requirements
* High school diploma/GED required
* Previous administrative assistant experience preferred but not required
* Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
* Comfortable with using multiple types of software
* Personal time management and organizational skills
* Verbal and written communication skills
* Dependable and adaptable to operate within a fast-paced work environment
* Ability to manage highly confidential information
Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:
* Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
* Sitting for long periods of time while using office equipment such as computers, phones etc.
* Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
* Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
* Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.
Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.
Job Responsibilities
* Prepares correspondence, memoranda, reports, etc.
* May initiates routine and non-routine correspondence
* May book travel and reconcile expense reports
* Answers telephone calls, greets visitors, and resolves routine and complex inquiries
* May schedule appointments & meetings
* May enter in new job into ServiceMaster CRM, captures relevant customer and job information
* May utilize the assistance of one or more support staff members on a reporting or project basis
* Operates a personal computer and appropriate software packages or its equivalent
* May follow up with customer on work performed
* May call customers to collect payments
* May assist other departments within the company
* Understands ServiceMaster operating systems and the services we offer
Job Requirements
* High school diploma/GED required
* Previous administrative assistant experience preferred but not required
* Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required
* Comfortable with using multiple types of software
* Personal time management and organizational skills
* Verbal and written communication skills
* Dependable and adaptable to operate within a fast-paced work environment
* Ability to manage highly confidential information
Physical Demands and Working Conditions
The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Incumbent must be prepared to:
* Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
* Sitting for long periods of time while using office equipment such as computers, phones etc.
* Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
* Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
* Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.
View Now
5
Administrative Assistant
60602 Chicago, Illinois
University of Illinois at Chicago
Posted 6 days ago
Job Viewed
Job Description
Administrative Assistant
Hiring Department: Department of Neurology & Rehab Medicine
Location: Chicago, IL USA
Requisition ID: 1035390
FTE: 1
Work Schedule: M-F 8:30 AM-5:00PM
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 8/25/2025
Salary Range (commensurate with experience): $0.00 - 80,000.00 / Annual Salary
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
CHOSE ONE OF THE FOLLOWING BENEFITS STATEMENTS THEN REMOVE THE OTHER AND THIS STATEMENT
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
The University of Illinois Chicago offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits.
Position Summary
Provide high level administrative support to the Department of Neurology and Rehabilitation. The Administrative Assistant will assist with day-to-day department operations; manage departmental lecture activities and engagements.
Duties & Responsibilities
* Oversees the planning and implementation of special events on campus (Grand Rounds)
* Oversees the planning and coverage of Department reception area and related duties
* Processes all staff reimbursements Emburse. Submits all corresponding receipts according to each ER Report.
* Assist in billing and revenue cycle reporting. Procure office supplies, create purchase orders, process Emburse payments,and ibuy orders.
* Reconcile T-Card and P-card Purchases
* Assist with Fellowships program directors with recruiting, evaluations, meetings and lectures.
* Manages FMWEB request and emergencies
* Manages all vendor reporting and payments (stamp machines, fax machines)
* Manage Departmental mail services/mailboxes
* Assist Associate Director of Clinical Faculty Affairs
* Assist Department Administrator (DAO)
* Provide support, as needed, to Department Leadership
* Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
* High school graduation or equivalent
* Any one or any combination totaling five (5) years (60 months) from the following categories:
* college course work in business, finance, accounting or a related field:
* 60 semester hours or an Associate's degree equals one (1) year (12 months)
* 90 semester hours equals two (2) years (24 months)
* 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
* Master's degree or higher equals four (4) years (48 months)
* progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
* As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Hiring Department: Department of Neurology & Rehab Medicine
Location: Chicago, IL USA
Requisition ID: 1035390
FTE: 1
Work Schedule: M-F 8:30 AM-5:00PM
Shift: Days
# of Positions: 1
Workplace Type: On-Site
Posting Close Date: 8/25/2025
Salary Range (commensurate with experience): $0.00 - 80,000.00 / Annual Salary
About the University of Illinois Chicago
UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
CHOSE ONE OF THE FOLLOWING BENEFITS STATEMENTS THEN REMOVE THE OTHER AND THIS STATEMENT
Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.
The University of Illinois Chicago offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits.
Position Summary
Provide high level administrative support to the Department of Neurology and Rehabilitation. The Administrative Assistant will assist with day-to-day department operations; manage departmental lecture activities and engagements.
Duties & Responsibilities
* Oversees the planning and implementation of special events on campus (Grand Rounds)
* Oversees the planning and coverage of Department reception area and related duties
* Processes all staff reimbursements Emburse. Submits all corresponding receipts according to each ER Report.
* Assist in billing and revenue cycle reporting. Procure office supplies, create purchase orders, process Emburse payments,and ibuy orders.
* Reconcile T-Card and P-card Purchases
* Assist with Fellowships program directors with recruiting, evaluations, meetings and lectures.
* Manages FMWEB request and emergencies
* Manages all vendor reporting and payments (stamp machines, fax machines)
* Manage Departmental mail services/mailboxes
* Assist Associate Director of Clinical Faculty Affairs
* Assist Department Administrator (DAO)
* Provide support, as needed, to Department Leadership
* Perform other related duties and participate in special projects as assigned.
Minimum Qualifications
* High school graduation or equivalent
* Any one or any combination totaling five (5) years (60 months) from the following categories:
* college course work in business, finance, accounting or a related field:
* 60 semester hours or an Associate's degree equals one (1) year (12 months)
* 90 semester hours equals two (2) years (24 months)
* 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
* Master's degree or higher equals four (4) years (48 months)
* progressively more responsible professional, managerial and supervisory experience that included experience in areas such as supervising staff or a job function, organizing and coordinating office operations, and performing duties that lead to knowledge of generally accepted office management principles
* As required by the position to be filled, education, training and/or work experience in an area of specialization inherent to the position may be required to meet credential requirement #2 above.
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
View Now
Be The First To Know
About the latest Administrative assistant Jobs in Elgin !
6
Administrative Assistant
60196 Schaumburg, Illinois
American Homes 4 Rent
Posted 6 days ago
Job Viewed
Job Description
Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work. At AMH, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life.
We are seeking a dedicated individual to join our team as an Administrative Assistant. This role involves supporting daily departmental tasks, utilizing a working knowledge of company policies and procedures. The role includes answering incoming phone calls, resolving issues or directing them to appropriate partners, reviewing and routing incoming mail, preparing outgoing mail, processing payments, greeting in-office visitors, ensuring adequate office supplies, and assisting the property management team with unlicensed activity.
Responsibilities:
* Greet guests, visitors, and callers, route and resolve information requests from internal/external customers within scope. Guide and direct more complex customer inquiries to the appropriate staff member and/or management for resolution.
* Coordinate day-to-day tenant transactions; maintain, audit, and report all fund management pertaining to move-in, move-out, initial rent, deposits, and outstanding funds for move-in. Assist property management team with unlicensed activity.
* Assist with tenant access and the Rently process as directed by the management.
* Prepare and maintain data entry requests to include paper/electronic document filing/archiving within various database systems. Review, prepare, and deliver various routine and ad-hoc reports for management.
* Ensure adequate office supplies and order as needed.
Requirements:
* High School Diploma/GED is required.
* Minimum of 2 years' experience in an administrative support function is beneficial.
* Experience working in the leasing, real estate, property management, and/or related industry is preferred.
* Intermediate knowledge of Microsoft Office is essential.
* Solid verbal, written, and presentation skills.
* Excellent customer, quality, and results orientation.
* Can interact effectively at all levels.
* Can be an effective member of project teams.
Compensation
The anticipated pay range/scale for this position is $21.00 - $22.00 hourly. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience.
Additional Compensation
This position is not eligible to receive additional compensation.
Perks and Benefits
Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.
CA Privacy Notice: To learn more about what information we collect when you apply for a job, and how we use that information, please see our CA Job Applicant Privacy Notice found at
We are seeking a dedicated individual to join our team as an Administrative Assistant. This role involves supporting daily departmental tasks, utilizing a working knowledge of company policies and procedures. The role includes answering incoming phone calls, resolving issues or directing them to appropriate partners, reviewing and routing incoming mail, preparing outgoing mail, processing payments, greeting in-office visitors, ensuring adequate office supplies, and assisting the property management team with unlicensed activity.
Responsibilities:
* Greet guests, visitors, and callers, route and resolve information requests from internal/external customers within scope. Guide and direct more complex customer inquiries to the appropriate staff member and/or management for resolution.
* Coordinate day-to-day tenant transactions; maintain, audit, and report all fund management pertaining to move-in, move-out, initial rent, deposits, and outstanding funds for move-in. Assist property management team with unlicensed activity.
* Assist with tenant access and the Rently process as directed by the management.
* Prepare and maintain data entry requests to include paper/electronic document filing/archiving within various database systems. Review, prepare, and deliver various routine and ad-hoc reports for management.
* Ensure adequate office supplies and order as needed.
Requirements:
* High School Diploma/GED is required.
* Minimum of 2 years' experience in an administrative support function is beneficial.
* Experience working in the leasing, real estate, property management, and/or related industry is preferred.
* Intermediate knowledge of Microsoft Office is essential.
* Solid verbal, written, and presentation skills.
* Excellent customer, quality, and results orientation.
* Can interact effectively at all levels.
* Can be an effective member of project teams.
Compensation
The anticipated pay range/scale for this position is $21.00 - $22.00 hourly. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience.
Additional Compensation
This position is not eligible to receive additional compensation.
Perks and Benefits
Employees have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.
CA Privacy Notice: To learn more about what information we collect when you apply for a job, and how we use that information, please see our CA Job Applicant Privacy Notice found at
View Now
7
Administrative Assistant
60179 Hoffman Estates, Illinois
FirstService Corporation
Posted 6 days ago
Job Viewed
Job Description
Description
Job Overview:
As an Administrative Assistant, you'll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. You will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations.
This opportunity is available at a property in the northern suburbs of Chicago, Illinois.
Your Responsibilities:
* Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system.
* Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List.
* Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day.
* Assemble Board Packets in a clean, orderly, and professional fashion.
* Update and generate required association and management reports as instructed by the Community Manager.
* Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance.
* Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website.
* Update and generate required association and management reports as instructed by the Property Manager.
* Monitor and address resident disputes as required and build a positive relationship between residents and management.
Skills & Qualifications:
* Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
* Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
* Superior oral and written communication skills.
* Community management experience or equivalent professional experience in a related field strongly preferred.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Compensation
$ 43000 - $5000 / year
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-MM1
Job Overview:
As an Administrative Assistant, you'll be responsible for supporting the Community Association Manager through timely completion of assigned administrative and project duties. You will hold expertise in the areas of lease administration, income/expense management and administration, and resident relations.
This opportunity is available at a property in the northern suburbs of Chicago, Illinois.
Your Responsibilities:
* Organize and maintain all homeowner and administrative files and perform annual association file cleanout in accordance with company standardized hard copy and electronic system.
* Manage and process all leases within the building, including uploading lease to Connect and tracking of leases through the Master Lease List.
* Maintain a level of service excellence in all interactions with residents, vendors, staff, and colleagues with knowledge and enforcement of the Community Governing Documents. Respond to client communications and address issues within one business day.
* Assemble Board Packets in a clean, orderly, and professional fashion.
* Update and generate required association and management reports as instructed by the Community Manager.
* Manage all moves, deliveries, staging, and resident contractors for elevator use, utilizing move calendar, including collection of move fee and deposit, and obtaining appropriate documents and proof of insurance.
* Coordinate printing and electronic distribution of monthly newsletter, as well as uploading document to Connect and Community Website.
* Update and generate required association and management reports as instructed by the Property Manager.
* Monitor and address resident disputes as required and build a positive relationship between residents and management.
Skills & Qualifications:
* Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions.
* Must possess a high energy attitude and an ability to multi-task/prioritize different projects at any given time.
* Superior oral and written communication skills.
* Community management experience or equivalent professional experience in a related field strongly preferred.
What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including your choice of multiple medical plans, dental, vision, life insurance, short-term and long-term disability, legal, identity theft, and pet insurance. You will also be eligible for company-paid life insurance and benefits from our employee assistance program. In addition, you will be eligible for paid time off, paid holidays, tuition reimbursement, and a 401(k) with company match.
Compensation
$ 43000 - $5000 / year
Disclaimer Statement
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
#LI-MM1
View Now
8
Administrative Assistant
60154 Westchester, Illinois
QFS Services, Inc.
Posted 6 days ago
Job Viewed
Job Description
Job Position: Administrative Assistant
Location: Westchester, IL 60154
Pay Rate: $19.00/hr
Shift:
Description: Job Title: Office Administrator
Location: Westchester, IL
Pay Rate: $9.00/hr
Hours: 8AM to 5PM (flexible)
Overview:
A fast-growing environmental services company specializing in residential and commercial radon mitigation is seeking a reliable and detail-oriented Office Administrator to join their Westchester office. This is a temp-to-hire opportunity for someone eager to learn the business and grow within the role.
Key Responsibilities:
Answer inbound calls from customers in a professional and courteous manner
Schedule service appointments and manage technician calendars
Enter and update customer information in the system
Provide support to field staff and assist with coordination of daily operations
Maintain organized records and assist with general office duties
Deliver exceptional customer service and represent the company positively
Qualifications:
Previous experience in an administrative or office support role preferred
Strong communication and customer service skills
Comfortable with multitasking and working in a fast-paced environment
Reliable, punctual, and eager to learn
Proficient with computers and able to learn new systems quickly
Additional Information:
This position offers a starting pay rate of 19.00/hr
The ideal candidate is dependable, detail-oriented, and looking for long-term employment
Join a mission-driven team that helps improve health and safety in homes and buildings across the region
Location: Westchester, IL 60154
Pay Rate: $19.00/hr
Shift:
Description: Job Title: Office Administrator
Location: Westchester, IL
Pay Rate: $9.00/hr
Hours: 8AM to 5PM (flexible)
Overview:
A fast-growing environmental services company specializing in residential and commercial radon mitigation is seeking a reliable and detail-oriented Office Administrator to join their Westchester office. This is a temp-to-hire opportunity for someone eager to learn the business and grow within the role.
Key Responsibilities:
Answer inbound calls from customers in a professional and courteous manner
Schedule service appointments and manage technician calendars
Enter and update customer information in the system
Provide support to field staff and assist with coordination of daily operations
Maintain organized records and assist with general office duties
Deliver exceptional customer service and represent the company positively
Qualifications:
Previous experience in an administrative or office support role preferred
Strong communication and customer service skills
Comfortable with multitasking and working in a fast-paced environment
Reliable, punctual, and eager to learn
Proficient with computers and able to learn new systems quickly
Additional Information:
This position offers a starting pay rate of 19.00/hr
The ideal candidate is dependable, detail-oriented, and looking for long-term employment
Join a mission-driven team that helps improve health and safety in homes and buildings across the region
View Now
9