322 Academic Administrator jobs in the United States

Job Description - Associate Director, MS Student Services (HR Title: Graduate Academic Administrator) (COX000250)

Job Description

Associate Director, MS Student Services (HR Title: Graduate Academic Administrator) - ( COX000250 )

Description

Salary Range:

Salary commensurate with experience and qualifications

About SMU

SMUs more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the Universitys small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU is data driven, and its powerful supercomputing ecosystem paired with entrepreneurial drive creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMUs relationship with Dallas the dynamic center of one of the nations fastest-growing regions offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Position:

This role is an on-campus, in-person position.

This position is responsible for managing daily operations and provides exceptional white-glove students services support for all SMU Cox Master of Science Programs (MSA, MSBA, MSF, MSM, MSRE, MSESM) and related programs with partnerships (MSSM, MSEE). These programs represent 375+ students per year. This position will manage and support students in these programs at the time of matriculation through graduation.

Essential Functions:

Manage student advising/guidance/counseling in selecting and enrolling in courses, manage students' academic progress, as well as graduation eligibility. This includes sending timely emails and notices on enrollment, degree requirements, tuition deadlines, and graduation processes and protocol.

Maintain accurate student records relating to enrollment, degree progress and graduation certification, including ACG forms, academic probation, and academic concentrations and minors where applicable for students enrolled in the MS Programs.

Lead, organize, and plan MS Program Orientation programs, including pre-orientation boot camps for math, excel, and finance. Co-lead the Cox International Student Orientation.

Communicate and coordinate all programmatic activities with the faculty directors of the MS Programs.Manage student communications, including but not limited to: Set up and maintain the MS student list-servs. Create, update and maintain MS program communication such as a weekly newsletter and academic information. Staff advisor for the various MS Student Activities.

Assist with the annual budget for departmental activities and expenditures.

Provide support for special functions such as the December and May Graduate Cox Commencement Ceremonies and Beta Gamma Sigma awards luncheons.

Participate and represent SMU/Cox at the professional organization, Graduate Business Student Services Association (GBSSA).

Perform special projects and other duties as assigned by Director of Residential Programs of Graduate Student Enrollment and Engagement.

• Occasional after hours work, including required after hours work as needed for student traffic, as well as one day per week adjusted late schedule (as needed) as well as minimal weekend work for special events.

Education and Experience:

A Bachelors degree is required. An MBA, MS or business-related field, MEd, or higher-ed related Master's degree is preferred.

A minimum of five (5) years of experience is required. Experience in academic-related programmatic support, student advising, event or student organization support is preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong interpersonal and verbal communication skills, with the ability to communicate broadly across the University and develop and maintain effective relationships with a wide range of constituencies. Must also demonstrate strong written communication skills.

Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning and time management skills.

Candidate must be a self-starter with the ability to run projects independently while being a team player.

Candidate proficiency with Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.

Candidate familiarity with Peoplesoft student record systems is strongly preferred.

Candidate knowledge of social media basics is a plus.

Physical and Environmental Demands:

• Sit for long periods of time

Deadline to Apply:

Priority consideration may be given to submissions received by June 27, 2025.

Application deadline is July 11, 2025.

EEO Statement

SMU is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression.

SMU offers staff a broad, competitive array of healthand related benefit s. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMUand, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

Salary Range: 

Salary commensurate with experience and qualifications

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Position:

This role is an on-campus, in-person position.

This position is responsible for managing daily operations and provides exceptional white-glove students services support for all SMU Cox Master of Science Programs (MSA, MSBA, MSF, MSM, MSRE, MSESM) and related programs with partnerships (MSSM, MSEE). These programs represent 375+ students per year. This position will manage and support students in these programs at the time of matriculation through graduation.

Essential Functions:

• Manage student advising/guidance/counseling in selecting and enrolling in courses, manage students' academic progress, as well as graduation eligibility. This includes sending timely emails and notices on enrollment, degree requirements, tuition deadlines, and graduation processes and protocol. 

• Maintain accurate student records relating to enrollment, degree progress and graduation certification, including ACG forms, academic probation, and academic concentrations and minors where applicable for students enrolled in the MS Programs.

• Lead, organize, and plan MS Program Orientation programs, including pre-orientation boot camps for math, excel, and finance. Co-lead the Cox International Student Orientation.

• Communicate and coordinate all programmatic activities with the faculty directors of the MS Programs. Manage student communications, including but not limited to: Set up and maintain the MS student list-servs. Create, update and maintain MS program communication such as a weekly newsletter and academic information. Staff advisor for the various MS Student Activities.

• Assist with the annual budget for departmental activities and expenditures.

• Provide support for special functions such as the December and May Graduate Cox Commencement Ceremonies and Beta Gamma Sigma awards luncheons.

• Participate and represent SMU/Cox at the professional organization, Graduate Business Student Services Association  (GBSSA).

• Perform special projects and other duties as assigned by Director of Residential Programs of Graduate Student Enrollment and Engagement.

• Occasional after hours work, including required after hours work as needed for student traffic, as well as one day per week adjusted late schedule (as needed) as well as minimal weekend work for special events.

1. Department Marketing and Communications: This role works to enhance both the department's public presence through marketing, and social media development and management. Responsibilities include creating and procuring marketing materials such as newsletters and brochures and other promotional publications, developing social media content for the department, developing and managing the annual Senior Directory, maintaining the department websites, developing faculty websites, developing recruiting, etc. videos, and serving as the department photographer.
2. Event Management: This position is responsible for organizing and coordinating a variety of departmental events, including planning ceremonies, meetings, the department seminar series, and receptions, and overseeing invitations, registrations, RSVPs, and catering arrangements, flower and gift orders, preparing agendas, coordinating event space bookings, handling hotel block reservations, contract negotiation, invoicing, and event promotions. This position is also the liaison to the department advisory board and coordinates bi-annual meetings, correspondence, and the board website.
3. Graduate Student and Faculty Recruiting: The position supports graduate recruiting efforts by developing recruitment packets, preparing promotional collateral, and attending events to assist with outreach efforts. Additionally, the role plays a crucial part in faculty recruiting events by overseeing the planning and execution of faculty candidate visits.
4. Graduate Student Support: Manages the graduate student picture directory and assists with various recruiting activities. Responsibilities involve collaborating with the Graduate Recruiting Committee to develop and execute email campaigns, coordinating virtual open house events in partnership with the Graduate Program Administrator. The position also serves alongside the staff advisor for the Chemical Engineering Graduate Student Organization (ChEGO).
5. Office and Department Administration: Manages the department's TV and display boards to ensure timely updates and relevant information dissemination, organizing general campus tours for prospective students and visitors. This position also serves as a backup for the Office and Departmental Assistant Receptionist.
6. CPAC (Center Support): The position provides administrative and clerical support to the current director of the Center for Polymer and Advanced Composites (CPAC) .

• Life-Changing Impact : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We're Here for You : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Job Description

The Energy Manager shall be responsible for directing and managing all elements of energy management program for a client in norther Alabama.  The Energy Manager facilitates the identification, development and implementation of energy management projects and protocols.  These critical initiatives help the programs achieve the overall energy reduction goals and objectives.  The Energy Manager develops and maintains effective customer rapport, provides guidance and training to help others (internally to ARAMARK and externally to the client) efficiently operate the client?s energy consuming systems.

Job Responsibilities

• Oversee all aspects of a large energy management program for a single client site.
• Implement energy optimization activities that will improves the operating efficiency of the building automation system (BAS) and HVAC equipment.
• Develop scope of work, bid, and manage the implementation of energy efficiency projects.
• Provide energy efficiency training to client personnel or staff.
• Assist the company/campus community with implementing energy efficiency and awareness activities.
• Assist the client in meeting the requirements of mandated City, State and Federal energy efficiency programs.
• Accurately manage and report project financials.
• Assist client in troubleshooting system operational issues that impact energy efficiency.

Qualifications

• Bachelor?s Degree in appropriate field with 5+ years of experience in the identification and implementation of energy efficiency projects or programs is required.
• Professional Engineer License and/or Certified Energy Manager designation is preferred but not required.
• Demonstrated working knowledge of HVAC, boilers, chillers and control systems is
  required.
• Experience analyzing the operation of HVAC systems and controls to identify and implement no-cost and low-cost actions that will increase energy efficiency.
• Experience conducting with ASHRAE Level 1, 2, 3 energy audits.
• Strong organizational and computer skills are necessary, particularly the Microsoft Office Suite.
• Possess highly developed interpersonal, analytical, and communication skills (oral & written).

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at   or connect with us on Facebook , Instagram  and Twitter .

• Project Planning & Design:

• Oversee multiple construction projects simultaneously, ensuring projects are completed on time, within budget, and to the institution's specifications.
• Develop and manage project budgets, schedules, and scopes of work.
• Coordinate all phases of the project, including planning, design, procurement, construction, and post-construction activities.
• Ensure effective communication and collaboration between all parties, including university staff, contractors, architects, and consultants.
• Prepare and maintain comprehensive project documentation, including contracts, project logs, change orders, meeting minutes, and progress reports.

• Procurement & Contract Management:

• Work with the planning and design teams to define project scope, objectives, and schedules.
• Facilitate coordination between design professionals and university stakeholders to align project goals with institutional needs.
• Review project designs for compliance with university standards, regulations, and sustainability goals.
• Ensure that all applicable codes, laws, and safety standards are followed during the design and construction processes.

• Budget & Cost Control:

• Manage the selection and procurement of contractors, subcontractors, and vendors.
• Negotiate and administer construction contracts, ensuring compliance with terms and conditions.
• Oversee the bidding process and recommend contractors/vendors to senior management.

• Risk Management & Safety:

• Prepare detailed cost estimates and monitor project budgets to prevent cost overruns.
• Approve contractor invoices and change orders, ensuring proper documentation and adherence to budgetary constraints.
• Implement cost-saving measures and value engineering techniques when appropriate.

• Stakeholder Communication & Reporting:

• Identify potential risks to the project and develop mitigation strategies.
• Ensure construction projects adhere to safety protocols, environmental standards, and institutional policies.
• Conduct regular site visits to monitor safety compliance and quality control.
• Serve as the primary point of contact for any issues that arise during construction, resolving conflicts as they occur.

• Post-Construction & Close-Out:

• Provide regular updates to university leadership, stakeholders, and department heads on the status of projects.
• Organize and lead project meetings, documenting key decisions, milestones, and action items.
• Ensure that all stakeholders are informed of any changes or delays affecting the project timeline or budget.

• Ensure that all punch-list items are completed to the institution's satisfaction.
• Coordinate the transfer of building operations and maintenance information to university facilities management staff.
• Prepare final reports and financial documents, including project completion reviews.

• Education:

• Experience:

• • Bachelor's degree in Construction Management, Architecture, Engineering, or a related field (required). Master's degree (preferred).

• Skills & Competencies:

• • At least 5 years of experience in managing construction projects, with a focus on higher education or institutional projects (preferred).
  • Proven experience managing large-scale, complex construction projects.
  • Experience working with architects, contractors, and facility management teams.
  • Familiarity with applicable building codes, regulations, and sustainability standards.

• • Strong project management skills, including budgeting, scheduling, and risk management.
  • Excellent communication and negotiation skills.
  • Ability to manage multiple projects simultaneously and work under pressure.
  • Knowledge of construction-related software (e.g., Procore, Buildertrend, MS Project).
  • Strong leadership and team management abilities.
  • Commitment to safety, quality, and environmental sustainability.

• Ability to walk and stand for long periods of time on construction sites.
• Ability to lift, carry, or move materials up to 25 lbs.
• Ability to navigate construction sites with varying terrain and conditions.

Your Role

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We're not just designers. We're tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems. Whether you're into sketching new ideas, hacking a building or growing client relationships in global markets, there's something here for everyone.

In our Education Practice Area, we partner with schools, colleges, and universities to design engaging, flexible, and resilient learning environments, drawing on our global research and multidisciplinary expertise to shape experiences that empower all students.

What You Will Do

• Lead the creative efforts on education projects, developing overall design concepts and design presentation strategies

• Mentor and provide creative direction to design teams

• Act as the primary design interface with clients and consultants

• Collaborate with team members and colleagues to promote an inter-disciplinary design approach and philosophy

• Participate in business development and marketing efforts

• Produce design concept drawings and finished design presentation documentation

• Provide solutions to design problems and generate design alternatives

• Review drawings, mockups, materials, and finish samples submitted by project contractors

Your Qualifications

• Bachelor's degree from an accredited school of design or architecture

• 20+ years of design leadership of architectural design and/or architecture projects; recent education project experience is required

• Must be licensed

• Experience with the Division of State Architect (DSA) requirements

• Strong leadership, communication, presentation, and relationship management skills

• Proficiency in Revit and other computer design programs, 3ds Max preferred

• Must have a portfolio of education projects. Ideally project portfolio will show a range of planning and architectural design experience for a variety of project types (classroom buildings, libraries, student services centers, student housing, etc.).

For more information about our Education practice, visit us here:

**The base salary range will be estimated between $130,000 - $150,000 plus bonuses and benefits and contingent on relevant experience.

*Notice: At Gensler an unlicensed Architect will have the job title of Technical Designer and operate in this capacity for alignment with internal programs, doing business with clients and compliance with industry and government regulations. If you have question regarding this notice please ask our Talent Acquisition team during the application process.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

We are hiring a Project Director specific to our Higher Education sector for our Raleigh, NC office. At Page, we promise design that makes lives better. We're actively seeking talented people to join an empowered employee environment. Page provides architecture, engineering, interiors and consulting services on large, complex projects around the world. We credit the success of our projects that build communities to the global diversity of our people's backgrounds and experiences. By following our core values in the delivery of our services, we've become - and remain - a vital and respected firm. We're seeking highly creative, committed team members to help us deliver on our promise of making lives better through design. As our market sectors and services grow, we continuously add new opportunities. Will you join us?

The Project Director is responsible for effective delivery projects including design/technical excellence, profitability and positive client relations. Project types include small to medium complexity buildings ranging up to $30M in construction value. Responsible for managing one or more projects concurrently with minimum combined fees of $500k. This individual will:

• Serve as the primary client contact on day to day issues
• Participate in the marketing strategy sessions regarding project fee proposals, interviews, fee proposals and miscellaneous business development efforts
• Be accountable for project goals being met including profitability, design, technical quality, schedule and client satisfaction
• Implement firm Project Delivery processes including Quality Management Plan
• Stamp and seal construction documents in accordance with firm policy
• Prepare, monitor and update budgets, workplans and schedules
• Prepare and implement corrective action plans to ensure project goals are met
• Work with the leadership team on additional services, contracts, and client relationship
• Prepare and maintain Owner/Architect and Architect/Consultant contracts
• Manage consultants including processing of consultant invoices
• Work with Managing Director/Operations Director to estimate staffing needs and assign work to team members
• Responsible for supplying timely revenue forecast to Managing Principal
• Responsible for monthly Earnings/Billings execution
• Responsible for Aged Account Collections
• Develop and update Project Initiation Forms in conjunction with project team
• Share responsibility to coordinate risk management issues (potential claims) with Director of Operations
• Mentor staff
• Be responsible for ensuring Project Data (cost, schedule, change orders, graphics) are forwarded to marketing database in timely manner at each project phase
• Use technology and methodologies to create innovative approaches to building design
• Consistently strive to improve technical quality of work product by keeping abreast of new technologies, changes in building codes, and advances in the industry
• Work collaboratively in a cross discipline environment to produce integrated project documents, and insure integrated design approaches and solutions

• Professional degree in Architecture, Engineering or related field
• Professional license required
• 7 - 18 years of architectural/engineering experience, including 1-5 years of experience in supervision and project management of medium-size projects and a variety of project types
• Ability to apply diverse knowledge of design and discipline
• Ability to negotiate contracts
• Ability to understand financial measurements of projects
• Strong communication skills
• Ability to successfully manage client relationships
• Ability to lead others and foster teamwork
• Ability to use good judgment and make timely decisions
• Proactive management style
• Ability to multi-task
• Ability to motivate project teams toward goal-oriented results

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