69 Administrative Assistant jobs in Oregon City

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Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.
**Administrative Assistant**
**JOB RESPONSIBILITIES**
+ Schedules meetings
+ Makes travel arrangements
+ Plans events
+ Completes management expense reports
+ Responds to inquiries in writing and or verbally
+ Pulls monthly reports
+ Enters contract details into information system and maintains other related documents
+ Orders and checks memorial to ensure accuracy
+ Processes annual funeral home and cemetery license renewals
+ Codes and scans invoices
+ Processes accounts payable and other accounting support transactions
+ Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members
+ Schedules call-in appointments for Sales
+ Files and maintains customer information
+ Maintains office and facility supplies as well as fax machines, copiers and network printers
+ Prepares daily schedules
+ Administers HR processes including new hire paperwork, background checks and bonus processing
+ Maintains processes to ensure compliance with policies and procedures including SOX administration and audit
+ Trains others on policies, procedures and new company initiatives
+ Maintains a friendly attitude offering assistance and guidance to all persons entering the location
**MINIMUM REQUIREMENTS**
**Education**
+ High school diploma or equivalent
**Experience**
+ 3 years of experience working in a customer-focused and fast-paced professional environment
**Knowledge, Skills and Abilities**
+ Must have advanced computer, internet and word processing (typing minimum of 40 - 60 wpm) skills
+ Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
+ Ability to handle confidential and sensitive information with discretion
+ Effective communication skills, both orally and in writing
+ High level of compassion and integrity
+ Ability to follow instructions and work with minimal supervision
Postal Code: 97225
Category (Portal Searching): Administration and Clerical
Job Location: US-OR - Portland
Job Profile ID: F00200
Time Type: Part time
Location Name: Sunset Hills Memorial Park

Description
We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.
Role and Responsibilities:
+ Manage and maintain schedules and calendars for senior staff.
+ Assist in planning and organizing meetings and events.
+ Produce and distribute correspondence memos, letters, faxes, and forms.
+ Handle incoming calls and other communications.
+ Maintain electronic and hard copy filing system.
+ Provide general support to visitors.
+ Document expenses and hand in reports.
+ Stay updated on office policies and procedures.
+ Complete additional assigned tasks.
Minimum Qualifications:
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Requirements
+ High School diploma or equivalent.
+ At least 2 years of administrative assistant experience.
+ Excellent written and verbal communication skills.
+ Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
+ Experience with office management systems and procedures.
Preferred Qualifications:
+ Associate or Bachelor's degree.
+ Additional qualification as an Administrative assistant or Secretary will be a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Description
Robert Half is looking for a detail-oriented Administrative Assistant to join our team in Portland, Oregon. This role is an excellent opportunity to support daily operations and contribute to the smooth functioning of our office. The ideal candidate will be highly organized, efficient, and capable of handling multiple tasks effectively.
Responsibilities:
- Provide comprehensive administrative support to ensure the smooth functioning of office operations.
- Answer and direct inbound calls in a courteous and efficient manner.
- Perform accurate data entry tasks, maintaining organized and up-to-date records.
- Handle receptionist duties, including greeting visitors and managing front-desk activities.
- Manage email communications, ensuring timely responses and proper follow-ups.
- Order office supplies and maintain inventory to support operational needs.
- Coordinate and organize office materials to ensure a well-functioning workspace.
- Assist with scheduling and calendar management for team members as needed.
Requirements - Proven experience in administrative assistance or a similar role.
- Strong ability to manage and prioritize multiple tasks effectively.
- Excellent communication skills, both written and verbal.
- Proficiency in data entry with high attention to detail and accuracy.
- Familiarity with office equipment and basic computer applications.
- Detail-oriented approach and ability to interact with clients and team members.
- Organizational skills to maintain efficient office operations. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

PURPOSE AND SCOPE:
The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
+ Assists with scheduling.
+ Maintains calendar and daily schedules.
+ Maintains departmental tracking logs.
+ Greets visitors and directs them to the appropriate location or person as needed.
+ Establishes and maintains filing systems and basic databases as applicable.
+ Performs routine general office duties such as filing, copying, and scanning.
+ Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
+ Records minutes of meetings and providing the resulting documents as necessary.
+ Sorts and distributes mail.
+ Maintains inventory of the necessary office forms and supplies.
+ Escalates issues to supervisor for resolution, as deemed necessary.
+ Assist with various projects as assigned by direct supervisor.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION:
High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ 1 - 2 years' related experience.
+ Knowledge of office procedures required.
+ Proficient in Microsoft office applications.
+ Good interpersonal and communication skills required.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions - include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.
**EOE, disability/veterans**

**Job Description:**
**Job Summary**
We are seeking a proactive and organized Sales Administrator to support the day-to-day administrative duties of our Sales Department. In this role, you will have full visibility of all customer projects and interact with both customers and internal teams. As the central point of coordination, your contributions will be highly visible and appreciated across departments.
**Job Requirements**
+ Convert purchase orders into sales orders
+ Prepare and send order acknowledgment letters
+ Organize projects for smooth release to production
+ Maintain clear communication with customers on project status
+ Complete job registration forms
+ Create and manage project files for new opportunities
+ Generate internal sales reports
+ Update and maintain daily sales logs
+ Make orders for parts sales and invoicing
**Skills & Abilities**
+ Highly organized with strong attention to detail. (> 150 emails per day with small action items)
+ Able to manage multiple priorities in a fast-paced environment
+ Strong communicator with both internal teams and customers
+ Proficient in Microsoft Office tools (Excel, Outlook, Word)
+ Experience with Syspro is helpful but not required
+ Must be capable of learning and using proprietary software systems
+ Join a team where accuracy, efficiency, and communication are key to delivering complex, custom solutions. Apply today and help us keep everything running smoothly from quote to delivery.
**Working Conditions**
+ Office Environment
+ Some manufacturing floor and warehouse environment on-site, but rarely necessary to enter.
**Compensation Information:**
Hourly Rate Range: $24-28
_ITW is an equal opportunity employer. We value our colleagues' unique perspectives, experiences and ideas and create workplaces where everyone can develop their careers and perform to their full potential._
_As an equal employment opportunity employer, ITW is committed to equal employment opportunity and fair treatment for employees, beginning with the hiring process and continuing through all aspects of the employment relationship._
_All qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, national origin, age, disability, protected Veteran status or any other characteristic protected by applicable federal, state, or local laws._

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
+ Under direct/close supervision, performs a variety of basic and routine clerical and secretarial duties. These may include but are not limited to:
+ Preparing and typing routine correspondence, form letters and reports
+ Answering telephone & routing calls to the appropriate person,
+ Greeting visitors and patients as applicable and conducting them to the appropriate location or person as needed.
+ Setting up and maintaining filing systems and basic databases as applicable.
+ Completing forms and reports as required by the various company offices and outside vendors and agencies.
+ Recording the minutes of meetings and providing the resulting documents as necessary.
+ Making copies of correspondence and other printed matter as required by manager.
+ Preparing purchase orders using the appropriate software application.
+ Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
+ Distributing incoming mail.
+ Maintaining calendar and daily schedules.
+ Scheduling appointments & arranging meetings.
+ Maintaining inventory of the necessary office forms and supplies.
+ Assisting with various basic personnel administrative functions as needed.
+ Acting as backup to other clerical personnel in office as needed.
+ Assists in the collection of Patient Statistical Profile and Continuous Quality Improvement Data.
+ Assists with month-end reporting requirements
+ Assists in auditing records for ongoing compliance with medical records standards.
+ Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
+ Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
+ Organizes travel for patients by contacting and providing requested medical records.
+ Coordinates with transient patient paperwork.
+ Coordinates transfer placements and confirmations along with Clinical Manager.
+ Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
+ Assist with medical appointment referrals and scheduling.
+ Assist with transportation coordination and referrals.
+ Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
+ Other duties as assigned.
Additional responsibilities may include focus on one or more departments or locations. See applicable addendum for department or location specific functions.
PHYSICAL DEMANDS AND WORKING CONDITIONS:
+ The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
+ Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials
EDUCATION:
+ High School Diploma required
EXPERIENCE AND REQUIRED SKILLS:
+ Minimum 6 months relevant experience without a degree - 0-6 months experience with an Associate degree or secretarial school.
+ Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
+ Pleasant telephone manner.
The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies. Rate: $XX - $XX
Non-Bonus Eligible Positions: include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.
Bonus Eligible Positions - include language below.
Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance.
EO/AA Employer: Minorities/Females/Veterans/Disability/Sexual Orientation/Gender Identity
**Fresenius Medical Care North America maintains a drug-free workplace in accordance with applicable federal and state laws.**
**EOE, disability/veterans**

Our client is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to senior leadership in Portland, Oregon, US . This role is crucial for ensuring the smooth and efficient operation of the executive office. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and a high level of professionalism. You will be responsible for managing complex calendars, scheduling meetings, making travel arrangements, and preparing correspondence and reports. This includes coordinating logistics for executive meetings, conferences, and events, as well as managing incoming communications and prioritizing tasks. The Executive Administrative Assistant will also be responsible for maintaining confidential information, preparing presentations, and assisting with special projects as needed. Proactive anticipation of needs, problem-solving abilities, and a discreet approach to handling sensitive information are paramount. Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with various office management software is required. Excellent communication and interpersonal skills are essential for interacting effectively with internal and external stakeholders at all levels. The ability to multitask, manage competing priorities, and work independently with minimal supervision is critical. This is an excellent opportunity to support top-tier executives and gain valuable insights into corporate operations.

Responsibilities:

• Manage and maintain complex executive calendars and schedules.
• Coordinate and arrange domestic and international travel for executives.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and manage executive meetings, including agenda preparation and minute-taking.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and ad-hoc assignments as required.
• Serve as a liaison between executives and internal/external stakeholders.
• Manage office supplies and maintain an organized filing system.

Qualifications:

• Associate's or Bachelor's degree in Business Administration, Office Management, or a related field.
• Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or in a similar role supporting senior-level management.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills.
• Discretion and ability to handle confidential information.
• Proactive approach and strong problem-solving abilities.

Our client, a prestigious professional services firm, is seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to their senior leadership team in Portland, Oregon . This role demands impeccable attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as the primary point of contact for internal and external stakeholders, manage complex calendars, coordinate domestic and international travel, and prepare high-level correspondence and presentations. You will be expected to anticipate needs, handle confidential information with discretion, and contribute to the smooth operation of the executive office. This position requires a high degree of professionalism, discretion, and a commitment to excellence.

Key responsibilities include:

• Managing and coordinating complex calendars for multiple executives, including scheduling meetings, appointments, and events.
• Arranging detailed domestic and international travel logistics, including flights, accommodations, and ground transportation.
• Preparing, proofreading, and editing correspondence, reports, memos, and other documents.
• Coordinating and preparing materials for board meetings, executive team meetings, and other critical engagements.
• Handling incoming communications, screening calls, and responding to inquiries professionally.
• Managing expense reports and processing invoices with accuracy and efficiency.
• Maintaining organized filing systems, both physical and electronic, for confidential information.
• Assisting with special projects as assigned, demonstrating initiative and resourcefulness.
• Acting as a gatekeeper, ensuring the executives' time is managed effectively.

We are looking for candidates with a High School Diploma or equivalent (Associate's or Bachelor's degree preferred) and a minimum of 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is mandatory. Experience with project management software and virtual meeting platforms is a plus. Exceptional interpersonal skills, a polished demeanor, and the ability to build rapport with a wide range of individuals are essential. Strong organizational skills, excellent time management, and the capacity to multitask effectively are critical for success. This role offers a competitive salary, benefits package, and the opportunity to work closely with influential leaders in a supportive environment.

Our client, a distinguished professional services firm, is seeking a highly organized, proactive, and discreet Executive Administrative Assistant to provide comprehensive support to senior leadership in Portland, Oregon, US . This pivotal role requires impeccable attention to detail, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for managing complex calendars, coordinating domestic and international travel arrangements, preparing and editing correspondence, reports, and presentations, and handling confidential information with the utmost discretion. Your duties will also include organizing and managing meetings, preparing agendas, taking minutes, and following up on action items. Proactive calendar management, gatekeeping, and anticipating the needs of executives will be key to your success.

The ideal candidate will possess a Bachelor's degree or equivalent professional experience, coupled with a minimum of 5 years of experience supporting C-level executives or senior management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential, as is experience with calendar management tools and virtual meeting platforms. Exceptional organizational and time-management skills are a must, along with a keen ability to prioritize tasks and meet deadlines. Strong interpersonal skills and the ability to build rapport with internal and external stakeholders are crucial. Experience in professional services or a related industry is a plus. You will be joining a reputable organization that values its employees and offers a collaborative and supportive work culture. Our office is centrally located in downtown Portland, making it easily accessible.