179 Conference Planning jobs in the United States
Conference Planning Coordinator
Posted today
Job Viewed
Job Description
Job Description
Position Summary
The Conference Planning Coordinator partners with Account Managers to deliver flawlessly executed conferences, trade shows, and corporate events ranging from 50 to 5000 attendees, both in person and virtually. Acting as the “mission control” for day to day logistics and client support, you will track critical project milestones, manage vendor communications, and prepare attendee facing materials. You will serve as a friendly and responsive first point of contact for client requests, helping to ensure a high standard of service through. This role involves direct customer interaction, technical support, and hands-on coordination of events. Success is measured by on time event delivery, high client satisfaction, and proactive problem-solving.
Key Responsibilities
- Production Planning: Develop and maintain comprehensive production timelines, room diagrams, Audio/Visual specifications, transportation plans, and accommodations
- Client & Attendee Support: Answer client inquiries within established service level agreements (SLAs), resolve registration issues, and provide virtual help desk support leading up to each event.
- Meeting Facilitation: Schedule pre conference planning calls, capture and follow up on action items, and compile clear, post event debrief reports.
- Program Scheduling: Create and distribute detailed run of show and moderator schedules for live, hybrid, and virtual sessions.
- On Site Operations: Execute set up and strike checklists, ensuring every element aligns with the production plan.
- Additional Duties:
- Perform other duties as assigned based on business needs and organizational priorities
- Working some evenings and weekends as needed is required.
Requirements
Required Qualifications
- Demonstrated ability to manage multiple projects simultaneously, prioritize effectively, and adapt to changing deadlines and demands.
- Strong communication skills under pressure, with the ability to remain composed and responsive in fast-paced, high-stress situations.
- Outstanding written and verbal communication skills; professional email etiquette and confident, client-ready phone presence.
- Detail-oriented and organized, with a commitment to delivering high-quality work.
- Comfortable with technology, including basic troubleshooting with collaboration tools such as Google Slides, Microsoft PowerPoint and Zoom.
- Experience in event services, travel operations, hospitality, or client‑facing project coordination role is preferred
Core Competencies
- Proactive Problem‑Solving: Anticipates potential barriers early and proposes effective solutions before issues arise.
- Customer-First Mindset: Approachesevery client and attendee concern—big or small—with urgency, care, and professionalism.
- Detail Orientation: Zero‑defect mindset for data entry, name badge proofs, timelines, and financials.
- Calm Under Pressure: Maintains composure and courtesy in high-stress, fast-paced onsite environment.
- Team Collaboration: Works seamlessly with account managers, creatives, and vendors; openly shares knowledge and supports the success of the team.
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Training & Development
- Work From Home
- Free Food & Snacks
General Assistant - Conference Planning
Posted today
Job Viewed
Job Description
This is a part-time, grant-funded, Contingent 1, Temporary position, in-person position that will report directly to the Small Farm Program Coordinator and assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual Small Farm Conference set for October 24-25, 2025. Responsibilities:
- Leads Logistics Subcommittee (including but not limited to serving as liaison between Small Farm Coordinator and venue facility manager; room reservation/assignment; ensure room/area setup according to conference program schedule and speaker need; identify and communicate resource needs; securing transportation for off-site farm tours; ensuring each tour stop is equipped with necessary supplies, ensuring appropriate A/V for each conference session: provide regular status updates to conference planning committee) and ensure actions items are carried out within project deadlines.
- Leads Sponsorship Subcommittee (including but not limited to identifying and communicating with various agricultural businesses/organizations to solicit sponsorship support; keep track of confirmed sponsors; track associated funds and ensure timely deposit; provide regular status updates to conference planning committee) and ensure action items are carried out within project deadlines.
- Takes responsibility for Conference Registration table and associated activities and materials.
- Assists Small Farm Coordinator and Program Management Specialist in corresponding with identified speakers, vendors, and conference participants, as needed, including related post-conference activities.
- Perform other conference-related duties as assigned.
Required Minimum Qualifications:
High school diploma, Must possess a valid MD Driver's license General use of current computer technology Good customer service (verbal and written communication skills)
Required Knowledge/Skills/Abilities:
Ability to work well independently and with minimal direction. Ability to meet deadlines. Ability to work some evening and Saturday hours.
Additional Job Details:
Organization's Summary Statement: The General Assistant for Small Conference Planning assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual the Small Farm Conference
Physical Demands:
- May require extended periods of standing, bending, sitting at desk.
- May require lifting up to 25 lbs.
- Requires communication with a variety of constituents externally and internally.
- Requires operation of a variety of office equipment.
Preferences:
- Higher education degree
- Some event planning experience
Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system.
Worker Sub-Type: Staff Contractual (C1) (Fixed Term)
Salary Range: $16.75
EEO Statement: UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.
Diversity Statement: The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.
Title IX Statement: It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.
General Assistant - Conference Planning
Posted 3 days ago
Job Viewed
Job Description
This is a part-time, grant-funded, Contingent 1, Temporary position, in-person position that will report directly to the Small Farm Program Coordinator and assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual Small Farm Conference set for October 24-25, 2025.
Responsibilities:
• Leads Logistics Subcommittee (including but not limited to serving as
liaison between Small Farm Coordinator and venue facility manager; room
reservation/assignment; ensure room/area setup according to conference
program schedule and speaker need; identify and communicate resource
needs; securing transportation for off-site farm tours; ensuring each tour
stop is equipped with necessary supplies, ensuring appropriate A/V for
each conference session: provide regular status updates to conference
planning committee) and ensure actions items are carried out within
project deadlines.
• Leads Sponsorship Subcommittee (including but not limited to identifying
and communicating with various agricultural businesses/organizations to
solicit sponsorship support; keep track of confirmed sponsors; track
associated funds and ensure timely deposit; provide regular status updates
to conference planning committee) and ensure action items are carried out
within project deadlines.
• Takes responsibility for Conference Registration table and associated
activities and materials.
• Assists Small Farm Coordinator and Program Management Specialist in
corresponding with identified speakers, vendors, and conference
participants, as needed, including related post-conference activities.
• Perform other conference-related duties as assigned.
Required Minimum Qualifications:
• High school diploma,
• Must possess a valid MD Driver's license
• General use of current computer technology
• Good customer service (verbal and written communication skills)
Required Knowledge/Skills/Abilities:
• Ability to work well independently and with minimal direction.
• Ability to meet deadlines.
• Ability to work some evening and Saturday hours.
Minimum Qualifications
EDUCATION:
EXPERIENCE:
OTHER:
REQUIRED KNOWLEDGE/SKILLS/ABILITIES:
Ability to read, write and follow instructions. Some positions may require demonstration of specific attributes or abilities to perform assigned work.
OTHER:
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
CONDITIONS OF EMPLOYMENT:
N/A
Additional Job Details
Organization's Summary Statement:
The General Assistant for Small Conference Planning assists with organizing and planning activities to ensure the smooth operation of UMES Extension's annual the Small Farm Conference
Physical Demands:
- May require extended periods of standing, bending, sitting at desk.
- May require lifting up to 25 lbs.
- Requires communication with a variety of constituents externally and internally.
- Requires operation of a variety of office equipment.
- Higher education degree
- Some event planning experience
Licenses/ Certifications: N/A
Required Application Materials: Qualified applicants should submit a cover letter, resume, and the names of three current professional references (current or past supervisor) including e-mail address, and telephone number (current supervisor will not be contacted without the candidate's prior consent). All applicants must apply using the new online application system. Please visit to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.
Best Consideration Date: N/A
Posting Close Date: N/A
Open Until Filled: Yes
Worker Sub-Type
Staff Contractual (C1) (Fixed Term)
Salary Range
$16.75
EEO Statement
UMES is an EEO/AA employer and will not discriminate against any employee or applicant because of race, age, sex, color, sexual orientation, religion, national origin, marital status, genetic information, or political affiliation. Minorities, women, veterans, and persons with disabilities are encouraged to apply. The successful candidate must be able to show acceptable documentation establishing the right to accept employment in the United States of America without employer sponsorship.
Diversity Statement
The University of Maryland Eastern Shore (UMES) is an equal access, equal opportunity institution fully committed to diversity in education and employment. All students, employees, and the campus community at UMES are valued, respected, and have the opportunity to receive an equitable experience in an inclusive, welcoming environment of openness and appreciation.
Title IX Statement
It is the policy of the University of Maryland Eastern Shore (UMES) to comply with Title IX of the Education Amendments of 1972, which prohibits discrimination (including sexual harassment and sexual violence) based on sex in the University's educational programs and activities. Title IX also prohibits retaliation for asserting or otherwise participating in claims of sex discriminations or harassment.
(Fulltime) Conference Planning Coordinator - National Center for Employee Development (NCED)
Posted 16 days ago
Job Viewed
Job Description
The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker Lead will be required to interact with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs.
**Job Responsibilities**
Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees; answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office
At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.
**Qualifications**
High School Diploma or equivalent; some college preferred. 2+ years administrative support experience.
Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word.
Ability to optimally connect with employees.
Ability to work quickly and efficiently.
Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.
**Education**
**About Aramark**
**Our Mission**
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
**About Aramark**
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook , Instagram and Twitter .
Event Management Associate
Posted 1 day ago
Job Viewed
Job Description
As an Associate on the Global Event Management team, you will play a key role in planning and execution of a wide range of events that are designed to strengthen relationships with prospects, clients, and employees, and support the firm's strategic growth. Reporting to the Head of Global Event Management, you will be responsible for managing both virtual and in-person events and delivering a white glove experience in alignment with the brand.
We'll trust you to:
- Develop expertise in all aspects of event management, including logistics, catering, marketing, and presentation.
- Collaborate with stakeholders across the firm and within Marketing to align events with strategic objectives.
- Manage end-to-end event logistics: secure venues, create timelines, facilitate registration, coordinate materials, arrange travel/transportation, and oversee catering and AV needs.
- Negotiate and execute contracts for venues, accommodations, food and beverage, transportation and other event services.
- Build proficiency in event tech platforms such as On24, Zoom, and Cvent.
- Track budgets and expenses in compliance with firm policies and industry standards; process invoices and allocate costs appropriately.
- Prepare event materials including agendas, signage, nametags, registration lists, and gift bags.
- Provide on-site support for events from set-up to breakdown.
- Serve as the primary liaison with external vendors and internal support partners.
- Conduct post-event follow-up including surveys, thank-you notes, and internal debriefs to enhance future events.
- Evaluate events from both service and experience perspectives to ensure quality and impact
- 3 to 5 years of experience
- A passion for delivering exceptional client service, building relationships and engaging with diverse stakeholders.
- Intellectual curiosity and a proactive approach to learning and problem-solving.
- Proven ability to manage multiple projects with precision and attention to detail.
- Resilience under pressure and adaptability in a fast-paced environment.
- Proficiency in Microsoft Office, especially Excel and PowerPoint.
Lord Abbett is a leading global independent, privately held investment management company. We are active managers and invest where we believe we have a repeatable edge and can deliver alpha for our clients. Our vision is to be the most respected asset manager in the world, admired for our people, our performance, our relationships, and our organizational agility. This inspires the three pillars of our culture.
- Principles-Based - We empower our leaders to create an environment of trust.
- Performance-Oriented - We inspire our people to embody our values, excellence, responsibility, transparency & collaboration.
- Purpose-Driven - We instill a passion for always putting our clients' interests first.
We have been ranked #1 in Barron's Best Fund Families for 2024 and have earned recognition as one of the Best Places to Work in Money Management by Pensions & Investments for five consecutive years.
Compensation Information: Annual base salary for this role is $85,000 - $90,000. Salary is estimated for this role. Actual pay may be different.
Discretionary Bonus: Role may be eligible to receive an annual discretionary bonus. Discretionary bonuses are determined by several factors including, but not limited to, firm, team, and individual performance.
Benefits: Lord Abbett is committed to offering a competitive total rewards package to all eligible employees. Offerings include competitive total compensation, retirement plans, competitive health and well-being plans. To learn more about what we offer, please visit Careers | Lord Abbett
Lord Abbett is an equal employment opportunity employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to the following legally protected characteristics: race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, sexual identity, caregiver status, military/veteran status, or any other characteristic protected by local, state or federal law. All employment decisions at Lord Abbett are based solely on the applicant's relevant experience, skills and qualifications.
Important notice to Search Firms - Please Read Carefully
Without prior written agreement, Lord Abbett does not accept unsolicited submissions from employment agencies, search firms, placement services, or any similar provider ("Search Firms") for employment opportunities. All candidates submitted by Search Firms to any employee or partner at our company without a written Search Firm agreement in place will be deemed the sole property of our company. In such circumstances, no fee, commission, or other compensation will be paid to such Search Firm in the event a candidate is hired by our company. To the extent a Search Firm has a written agreement in place, all introductions are position specific and should be directed to HR or the hiring manager, so we kindly request no unsolicited phone calls or emails.
Event Management Coordinator!!
Posted 3 days ago
Job Viewed
Job Description
Animal House Project is a 501c3 Charitable Organization that is growing and we need Volunteers to help with Events - to include Community Events and ones that Animal House Project puts together. Some examples include Community Events: our Charity Golf Tournament; Designer Bag Bingo (2x year); Santa Paws Event as well as the Field of Dreams Tennis Ball Drop.
We understand that it may be a lot so we are hoping to build a committee of volunteers tasked with finding events and participating as well as planning and helping to put together ones that we have done for years and make them a success.
Event Management Coordinator
Posted 3 days ago
Job Viewed
Job Description
Groundworks is seeking a talented Event Management Coordinator to join our tribe in Virginia Beach, VA!
The Event Management Coordinator will be responsible for planning and executing a variety of internal events that enhance team engagement, recognition, and professional development across our 80+ offices in the United States and Canada.
Job Responsibilities:
Event Planning and Coordination:
- Manage all aspects of event planning for employee recognition events, national employee meetings, leadership summits, and other internal gatherings.
- Secure event locations that align with Groundworks' brand and event needs.
- Coordinate logistics, including travel arrangements, lodging, catering, and audiovisual needs.
- Develop and manage event agendas, ensuring alignment with company objectives and key messages.
- Collaborate with executive leadership to identify keynote speakers and facilitate their participation.
- Act as the primary point of contact for all vendors, including venues, speakers, and service providers to ensure seamless event execution.
- Maintain and track event budgets, ensuring all expenses are within company guidelines.
- Provide detailed budget reports post-event for review and optimization of future events.
- Create and distribute event-related communication materials, including invitations, agendas, and post-event follow-ups.
- Promote event participation across various channels to maximize employee engagement.
- Gather feedback through surveys and assessments post-event to evaluate success and identify areas for improvement.
- Compile reports detailing event outcomes, attendance, budget adherence, and participant feedback for management review.
- Bachelor's degree in Event Management, Hospitality, Marketing, or related field.
- 2+ years of experience in event planning or coordination, preferably in an internal corporate environment.
- Strong organizational and time-management skills, with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills.
- Proficient in Microsoft Office Suite.
- Full-time
- Onsite: 1741 Corporate Landing Pkwy, Virginia Beach, VA 23454
- Travel up to 40%
- Competitive base salary ($55,000-$60,000) with bonus potential
- Equity
- The best-in-class training programs
- Advanced leadership training opportunities
- Benefits include Medical, Dental, Optical, Long/Short Term Disability, Life insurance, 401(k) with a company match after applicable waiting periods
- Paid time off including 6 holidays after applicable waiting period
Groundworks® is the leading provider of Foundation Repair, Crawl Space Encapsulation, Basement Waterproofing, and Concrete Lifting & Stabilization.
With locations across the USA and Canada, Groundworks is the leading foundation solutions and water management company in North America! Recognized as a Top Workplaces USA™ company and offering employee ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before!
We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. We're proud to be the Groundworks Tribe!
Our highly trained teams have decades of experience delivering innovative solutions, unmatched quality, and industry-leading warranties, helping homeowners everywhere protect and repair their most valuable asset - their home.
When customers choose a local Groundworks company, they can feel confident they're hiring the trusted local experts who will ensure the job's done right.
When you choose Groundworks, you'll join thousands of Tribemates who are making history.
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Event Management Specialist
Posted 3 days ago
Job Viewed
Job Description
• Event Management Specialist is responsible for fully managing small/medium events with low/medium budgets and are of low/medium priority that are part of local Activity Plan.
Job description
FUNCTIONAL RESPONSIBILITIES AND DUTIES
• Independently manage small/medium events.
• Estimate event costs, track expenses, and ensure adherence to the budget.
• Collaborate with the Procurement Department to ensure competitive pricing and quality.
• Coordinate with external vendors, negotiate contracts, and oversee their performance.
• Engage with attendees, delegates, partners, and other relevant parties to achieve the highest satisfaction ratio.
• Identify, select and suggest venue to the budget owner for approvement.
• Set up event spaces according to Marketing Brand Guidelines.
• Create an attractive and cohesive visual experience for attendees.
• Coordinate team members allocated from other departments. Provide clear instructions to team members.
• Create and manage satisfaction surveys. Analyze survey results and report findings.
• Manage event microsites and apps.
• Handle merchandise stock and shipping.
• Deploy invitation campaigns via relevant communication channels. Set up user-friendly online registration processes.
• Contract live presentations and demonstrations.
• Utilize digital analytics and post-event follow-up.
• Implement automated follow-up campaigns to nurture leads.
• Evaluate event investments, Analyze return on investment (ROI) for each event.
• Produce promotional materials and company giveaways.
• Proofread, update, and produce marketing materials.
• Ensure consistent corporate identity alignment.
• Carry out other work according to the instructions of a managing employee in accordance with the activity of the department and the company.
REQUIREMENTS
Education:
• Bachelor's degree, BA/BS required, MBA strongly desired or equivalent work experience.
Experience:
• Years of work experience: 3 years of experience in event management and marketing production. (2 years of experience in project management is advantage)
Knowledge:
• Advanced knowledge of Excel and Word.
• Time Management.
• Planning, organizing skills
• Strong writing skills for content creation, message composition, and email communication.
• Preparation of materials for effective presentations and video content.
• Natural ability to influence, assert oneself, and defend one's own opinion.
• Adherence to standard processes for event management: planning, organizing, coordinating, directing, executing, monitoring, and evaluating.
• Excellent interpersonal and communication skills.
• Openness, willingness to collaborate, and approachability.
• Ability to listen to internal customer requirements, seek solutions, and find resolutions.
• High degree of independence.
• Creativity.
• Positive mindset and resilience in the face of setbacks
• Assertiveness
• Leadership
Language:
• English: B1
Communication:
• Excellent verbal communication skills.
Managerial skills:
• N/A
Personal characteristics:
• Attention to detail.
• Results-oriented.
Benefits
Health & well-being
- Cigna Medical Plan
- Cigna Dental Plan
- EyeMed Vision Plan
- Reliance Standard Life Insurance
- Reliance Standard Long Term Disability Plan
- HealthJoy Employee Assistance Program
- Cigna Supplemental Insurance
- Lifestyle Spending Account
- Bi-Weekly Mediation Series
- On-site Gym and shower facilities
- Volunteer Day off
- Paid Time off
- Tuition Reimbursement
- Birthing Parent Match
- Pet Insurance
- Recreational Zone
- Coffee & Snacks
- Parking Benefit
- Benefit Hub - Discounts on travel, cars, electronics, etc.
- 401(k) retirement savings
- ESET's Charitable Contributions Program
- Referral Program
Primary location
San Diego
Additional locations
Time type
Full time
Manager - Event Management
Posted 1 day ago
Job Viewed
Job Description
Manager - Event Management
About Sagility
Sagility combines industry-leading technology and transformation-driven BPM services with decades of healthcare domain expertise to help clients draw closer to their members. The company optimizes the entire member/patient experience through service offerings for clinical, case management, member engagement, provider solutions, payment integrity, claims cost containment, and analytics. Sagility has more than 25,000 employees across 5 countries.
Job title:
Manager - Event Management
Job Description:
The Manager, Event Management will support the development and execution of healthcare marketing strategies that drive revenue and support business objectives . This role involves coordinating tradeshows and events to promote thought leadership and brand presence.
Education & Experience
• Associate's or Bachelor's degree in Marketing , Business Administration, or related field.
• 4+ years of experience in marketing, preferably with exposure to the healthcare industry.
Required Skills
• Strong relationship-building skills with internal and external stakeholders.
• Basic negotiation skills for vendor and venue agreements.
• Ability to manage multiple projects and meet deadlines.
• Effective written and verbal communication skills.
• Ability to support event planning and logistics .
• Familiarity with event budgeting and resource allocation.
• Creative mindset for designing engaging event experiences.
• Results-oriented with focus on measurable outcomes.
Roles & Responsibilities
• Assist in executing marketing events strategies under the guidance of senior leadership.
• Coordinate logistics for events and tradeshows including venue selection and vendor management.
• Support the development of event themes, materials, and messaging.
• Collaborate with internal teams to support content and creative development.
• Monitor event success metrics and provide feedback for improvement.
• Contribute to market research and reporting activities.
• Support the creation of promotional materials and invitations for events.
Sagility Offers Competitive Benefits Including:
- Medical
- Dental
- Vision
- Life Insurance
- Short-Term and Long-Term Disability
- Flexible Spending Account
- Life Assistance Program
- 401K with employer contribution
- PTO and Sick Time
- Tuition Reimbursement
Join our team, we look forward to talking with you!
An Equal Opportunity Employer/Vet/Disability
Location:
USAUnited States of America
Associate, Global Event Management
Posted today
Job Viewed
Job Description
Associate, Global Event Management at Lord Abbett.com summary:
As an Associate in Global Event Management, you will coordinate and execute both virtual and in-person events that support strategic business goals by enhancing client, prospect, and employee relationships. Responsibilities include managing logistics, negotiating contracts, collaborating with marketing and internal stakeholders, and providing on-site event support. You will also handle budgeting, vendor relations, and post-event evaluations to ensure a high-quality, branded experience.
The RoleAs an Associate on the Global Event Management team, you will play a key role in planning and execution of a wide range of events that are designed to strengthen relationships with prospects, clients, and employees, and support the firm's strategic growth. Reporting to the Head of Global Event Management, you will be responsible for managing both virtual and in-person events and delivering a white glove experience in alignment with the brand.
We'll trust you to:
- Develop expertise in all aspects of event management, including logistics, catering, marketing, and presentation.
- Collaborate with stakeholders across the firm and within Marketing to align events with strategic objectives.
- Manage end-to-end event logistics: secure venues, create timelines, facilitate registration, coordinate materials, arrange travel/transportation, and oversee catering and AV needs.
- Negotiate and execute contracts for venues, accommodations, food and beverage, transportation and other event services.
- Build proficiency in event tech platforms such as On24, Zoom, and Cvent.
- Track budgets and expenses in compliance with firm policies and industry standards; process invoices and allocate costs appropriately.
- Prepare event materials including agendas, signage, nametags, registration lists, and gift bags.
- Provide on-site support for events from set-up to breakdown.
- Serve as the primary liaison with external vendors and internal support partners.
- Conduct post-event follow-up including surveys, thank-you notes, and internal debriefs to enhance future events.
- Evaluate events from both service and experience perspectives to ensure quality and impact
- 3 to 5 years of experience
- A passion for delivering exceptional client service, building relationships and engaging with diverse stakeholders.
- Intellectual curiosity and a proactive approach to learning and problem-solving.
- Proven ability to manage multiple projects with precision and attention to detail.
- Resilience under pressure and adaptability in a fast-paced environment.
- Proficiency in Microsoft Office, especially Excel and PowerPoint.
Lord Abbett is a leading global independent, privately held investment management company. We are active managers and invest where we believe we have a repeatable edge and can deliver alpha for our clients. Our vision is to be the most respected asset manager in the world, admired for our people, our performance, our relationships, and our organizational agility. This inspires the three pillars of our culture.
- Principles-Based - We empower our leaders to create an environment of trust.
- Performance-Oriented - We inspire our people to embody our values, excellence, responsibility, transparency & collaboration.
- Purpose-Driven - We instill a passion for always putting our clients' interests first.
Compensation Information: Annual base salary for this role is $85,000 - $90,000. Salary is estimated for this role. Actual pay may be different.
Discretionary Bonus: Role may be eligible to receive an annual discretionary bonus. Discretionary bonuses are determined by several factors including, but not limited to, firm, team, and individual performance.
Benefits: Lord Abbett is committed to offering a competitive total rewards package to all eligible employees. Offerings include competitive total compensation, retirement plans, competitive health and well-being plans. To learn more about what we offer, please visit Careers | Lord Abbett
Lord Abbett is an equal employment opportunity employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to the following legally protected characteristics: race, color, religion, sex, pregnancy, national origin, age, physical or mental disability, marital status, sexual orientation, sexual identity, caregiver status, military/veteran status, or any other characteristic protected by local, state or federal law. All employment decisions at Lord Abbett are based solely on the applicant's relevant experience, skills and qualifications.
Important notice to Search Firms - Please Read Carefully
Without prior written agreement, Lord Abbett does not accept unsolicited submissions from employment agencies, search firms, placement services, or any similar provider ("Search Firms") for employment opportunities. All candidates submitted by Search Firms to any employee or partner at our company without a written Search Firm agreement in place will be deemed the sole property of our company. In such circumstances, no fee, commission, or other compensation will be paid to such Search Firm in the event a candidate is hired by our company. To the extent a Search Firm has a written agreement in place, all introductions are position specific and should be directed to HR or the hiring manager, so we kindly request no unsolicited phone calls or emails.
Keywords:
event planning, event management, virtual events, in-person events, logistics coordination, vendor management, budget tracking, client engagement, contract negotiation, event technology