2 Executive Assistant jobs in Santa Barbara
Executive Assistant
93130 Santa Barbara, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced financial services environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.
Responsibilities:
- Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.
- Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.
- Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.
- Oversee travel arrangements and expense reporting using systems like Concur.
- Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.
- Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.
- Provide administrative support for special projects and events as needed.
- Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.
- Uphold confidentiality and attention to detail in handling sensitive information.
- Continuously identify opportunities to improve administrative processes and enhance operational efficiency. Requirements - Proven experience as an Executive Assistant, preferably in the financial services industry.
- Proficiency in tools such as Cisco Webex, Concur, and CRM platforms.
- Strong organizational skills with a focus on calendar management and scheduling.
- Excellent verbal and written communication abilities.
- Familiarity with timekeeping systems like Kronos and related administrative tools.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- High attention to detail and commitment to accuracy.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.
- Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.
- Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.
- Oversee travel arrangements and expense reporting using systems like Concur.
- Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.
- Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.
- Provide administrative support for special projects and events as needed.
- Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.
- Uphold confidentiality and attention to detail in handling sensitive information.
- Continuously identify opportunities to improve administrative processes and enhance operational efficiency. Requirements - Proven experience as an Executive Assistant, preferably in the financial services industry.
- Proficiency in tools such as Cisco Webex, Concur, and CRM platforms.
- Strong organizational skills with a focus on calendar management and scheduling.
- Excellent verbal and written communication abilities.
- Familiarity with timekeeping systems like Kronos and related administrative tools.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- High attention to detail and commitment to accuracy.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Executive Administrative Assistant
93130 Santa Barbara, California
Aston Carter
Posted today
Job Viewed
Job Description
Job Title: Executive Administrative AssistantJob Description
The role of the Executive Administrative Assistant involves assisting the CEO with daily administrative tasks. This includes managing schedules, preparing correspondence, itineraries, and agendas, as well as compiling documents for meetings. The position requires comprehensive support for Board of Directors, Committee, and internal meetings, involving scheduling, logistics, agenda drafting, material preparation, and minute-taking. Additionally, the assistant coordinates Board orientation and compliance documentation and supports the CEO in meeting preparations and follow-ups.
Responsibilities
+ Provide comprehensive meeting support for Board of Directors, Committee, and internal meetings, including scheduling, logistics, agenda drafting, material preparation, and minute-taking.
+ Prepare meeting rooms, ensure the availability of audiovisual equipment, and arrange necessary materials and refreshments.
+ Coordinate documentation and processes for Board orientation and compliance.
+ Assist and support the CEO in preparing meeting materials, tracking meeting progress and follow-up items, and preparing correspondence.
+ Support Administration and clinics with various projects, data analyses, and evaluation processes to improve efficiency.
+ Propose and implement improved processes for streamlined efficiencies.
+ Gather, review, and compile information to prepare accurate and comprehensive reports.
+ Work closely with the CEO to keep him informed of upcoming commitments and responsibilities.
+ Serve as the primary contact for the company, establishing rapport with team members, clients, and visitors.
+ Set up Zoom Meetings and Interviews for the CEO and Core Team.
+ Answer and direct telephone calls, relaying important information appropriately.
Essential Skills
+ Proficiency in Microsoft Office, including Outlook, Excel, and other administrative tools.
+ Strong administrative support skills.
+ Experience in calendar management.
Additional Skills & Qualifications
+ Strong data entry skills.
+ Excellent communication and interpersonal skills.
Work Environment
The position is based in an office environment. The candidate must be willing to travel to different sites within the vicinity as needed. This role offers a contract-to-hire opportunity with potential for long-term growth.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Santa Barbara,CA.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
The role of the Executive Administrative Assistant involves assisting the CEO with daily administrative tasks. This includes managing schedules, preparing correspondence, itineraries, and agendas, as well as compiling documents for meetings. The position requires comprehensive support for Board of Directors, Committee, and internal meetings, involving scheduling, logistics, agenda drafting, material preparation, and minute-taking. Additionally, the assistant coordinates Board orientation and compliance documentation and supports the CEO in meeting preparations and follow-ups.
Responsibilities
+ Provide comprehensive meeting support for Board of Directors, Committee, and internal meetings, including scheduling, logistics, agenda drafting, material preparation, and minute-taking.
+ Prepare meeting rooms, ensure the availability of audiovisual equipment, and arrange necessary materials and refreshments.
+ Coordinate documentation and processes for Board orientation and compliance.
+ Assist and support the CEO in preparing meeting materials, tracking meeting progress and follow-up items, and preparing correspondence.
+ Support Administration and clinics with various projects, data analyses, and evaluation processes to improve efficiency.
+ Propose and implement improved processes for streamlined efficiencies.
+ Gather, review, and compile information to prepare accurate and comprehensive reports.
+ Work closely with the CEO to keep him informed of upcoming commitments and responsibilities.
+ Serve as the primary contact for the company, establishing rapport with team members, clients, and visitors.
+ Set up Zoom Meetings and Interviews for the CEO and Core Team.
+ Answer and direct telephone calls, relaying important information appropriately.
Essential Skills
+ Proficiency in Microsoft Office, including Outlook, Excel, and other administrative tools.
+ Strong administrative support skills.
+ Experience in calendar management.
Additional Skills & Qualifications
+ Strong data entry skills.
+ Excellent communication and interpersonal skills.
Work Environment
The position is based in an office environment. The candidate must be willing to travel to different sites within the vicinity as needed. This role offers a contract-to-hire opportunity with potential for long-term growth.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Santa Barbara,CA.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
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