7,079 Payroll Specialist jobs in the United States

Job Details Job Location : Columbia, MD Position Type : Full Time Education Level : None Salary Range : $30.00 - $35.00 Hourly Travel Percentage : None Job Shift : Day Description About Stage Front: Stage Front is a technology leader in the event ticket sales industry, providing tools and services enabling end-to-end management throughout the lifecycle of a ticket. Trusted for over 40 years in the industry, Stage Front is continuing to develop new ways to empower our users and take them to the next level. Position Details: We are seeking a detail-oriented and knowledgeable HR and Payroll Specialist to support Stage Front’s HR function by ensuring the organization’s employment practices comply with federal, state, and local laws. This role combines compliance expertise with generalist duties, including payroll, onboarding, benefits administration, policy development, and some office management. Responsibilities: Generalist : Support the full employee lifecycle: recruiting, interviewing, onboarding, offboarding, performance reviews, and policy adherence. Manage benefits enrollment, employee inquiries, and liaise with benefit providers. Assist in employee relations investigations and resolution of complaints or concerns. Help design, implement, and update HR policies and procedures. Participate in HR projects, employee engagement, and training programs. Maintain the company's HRIS database. Payroll Administration: Process bi-weekly/semi-monthly payroll for over 50 employees, ensuring accurate and timely payments. Maintain and update payroll records, including salary adjustments, bonuses, deductions, and tax withholdings. Coordinate with finance/accounting to reconcile payroll and resolve any discrepancies. Administer and audit benefits deductions, garnishments, and other withholdings. Generate payroll reports as needed for audits, management review, or regulatory filings. Respond to employee inquiries related to payroll, earnings, deductions, and tax documents (e.g., W-2s). Office Management: Full-time in office support role- 4-5 days a week Mon- Fri. Assist with office management, cleanliness, and organization. Process and schedule office maintenance requests. Responsible for managing Brivo, ADT, Plumbing and HVAC systems. Answer general phone calls through RingCentral and direct them to the appropriate department or person. Receive and sort mail and packages to appropriate departments. Ship out/ receive Tech equipment when necessary. Responsible for setting up work stations for office visitors. Qualifications Requirements: Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred). Experience : 1-3 years of HR experience in a generalist or payroll role. Proven experience in at least two or more HR functions such as paycoll, recruitment, onboarding, benefits administration, performance management, or compliance. Technical Skills : Proficiency with HRIS systems (e.g., ADP WFN, Paycom). Solid understanding of labor laws and HR best practices. Competence in MS Office Suite (Excel, Word, PowerPoint). Soft Skills : Strong interpersonal and communication skills. High attention to detail and strong organizational skills. Ability to handle sensitive and confidential information with discretion. Problem-solving mindset and a proactive approach. Ability to work independently and collaboratively in a team environment. Other : Experience supporting a multi-state workforce (preferred). EEO Statement: We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, or any other status protected by applicable federal, state, or local laws. #J-18808-Ljbffr

Human Resources Manager and Payroll Specialist. Department: Human Resources. Location: Remote. Reports to: Chief Operating Officer. Supplemental reporting to Sr. Director of Finance for Payroll and Benefit Servicing. Supervisory Role: No. Job Overvie Payroll Specialist, Human Resource, Manager, Payroll, Specialist, HR Manager, Administrative

• Recruitment and Onboarding : Manage the full cycle recruiting process, including job posting, interviewing, and onboarding. Facilitate new hire orientation and training sessions.
• Employee Relations : Serve as the primary point of contact for employee concerns, addressing workplace issues professionally and confidentially. Support employee engagement initiatives.
• Performance Managemen t: Assist with performance review processes and provide guidance to managers on performance improvement plans.
• Policy Development and Compliance : Develop, implement, and enforce HR policies and procedures to ensure compliance with federal, state, and local employment laws.
• Benefits Administration : Oversee benefits administration, including open enrollment, employee inquiries, and coordinating with benefit providers.

• Payroll Processing : Accurately process bi-weekly or monthly payroll, ensuring correct earnings, deductions, and taxes. Resolve payroll discrepancies and answer employee payroll questions.
• Compliance and Recordkeeping : Ensure payroll complies with local, state, and federal regulations. Maintain accurate payroll and employee records for audits and reporting.
• Reporting and Audits : Generate payroll reports for accounting and assist in audits to verify payroll accuracy.
• System Management : Maintain and troubleshoot payroll and HRIS systems, updating employee information and handling technical issues as needed.

• Preferred Education : Bachelor's degree in human resources, Business Administration, Finance, or a related field.

• Experience :
• 3+ years of experience in Human Resources management, with knowledge of recruitment, employee relations, and HR compliance.
• 2+ years of experience in payroll processing and payroll systems.

• Certifications (preferred but not required): SHRM-CP, PHR, CPP (Certified Payroll Professional).

• Skills :
• Strong understanding of payroll laws, regulations, and practices.
• Proficiency in HRIS and payroll systems (such as Paycor or similar).
• Excellent communication, organizational, and problem-solving skills.
• Ability to handle sensitive information with integrity and confidentiality.
• Knowledge of labor laws, EEO, and other HR-related regulations.

1. Are you legally authorized to work in the United States?
2. Do you have experience working remotely?
3. Do you have a bachelor's degree in Human Resources, Business Administration, Finance, or a related field?
4. Do you have at least 3 years of experience in Human Resources management (including recruitment, employee relations, and HR compliance)?
5. Do you have at least 2 years of experience processing payroll and working with payroll systems?
6. Do you have hands-on experience in all three of the following HR areas: recruitment, employee relations, and HR compliance?
7. What U.S. state do you currently reside in? (Please note: We are currently unable to accept applications from candidates based in California.)

We are seeking an organized and dependable Entry-Level Payroll Specialist to join our Finance or HR team. In this role, you will assist in the preparation, processing, and verification of payroll for employees and contractors. You’ll ensure payments are timely and accurate while learning the foundations of payroll operations in a supportive, mission-driven environment.

• Assist in processing bi-weekly or monthly payroll runs
• Verify timekeeping records and resolve discrepancies
• Maintain accurate payroll records and employee data in payroll systems
• Respond to employee payroll inquiries with professionalism and confidentiality
• Help prepare payroll reports for accounting and compliance purposes
• Support tax filings, benefits deductions, and wage garnishments under supervision
• Stay up to date with federal, state, and local payroll regulations

• High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Finance, Business, or a related field preferred
• Strong attention to detail and ability to handle confidential information
• Basic understanding of payroll concepts, tax deductions, and time tracking
• Familiarity with Excel or Google Sheets
• Strong organizational, problem-solving, and communication skills
• Willingness to learn and grow within the payroll or HR function

• Experience using payroll software (e.g., ADP, Paychex, Gusto, or similar)
• Internship, coursework, or prior admin experience in HR, accounting, or finance
• Knowledge of healthcare industry practices and remote work policies

• Supportive training and mentorship from finance/HR professionals
• Purpose-driven work in a growing healthcare support company
• Competitive hourly pay and performance-based incentives
• Flexible, remote-friendly work culture
• Opportunities for advancement in payroll, HR, or finance operations

Are you a person who enjoys helping others? Are you currently seeking fulfillment in your professional life?

Hope Services is Silicon Valley’s leading provider of services to people with developmental disabilities and mental health needs. We seek candidates who share our inspirations & aspirations. Selection of staff is made on a competitive basis, and we are committed to promoting diversity, equity, inclusion & belonging at all levels.

>> Hope Services has been awarded 2022 Top Workplaces by San Francisco Chronicle, 2022 Top-rated Nonprofit by Great Nonprofits, and Received a Gold Seal of Transparency from Guidestar and a perfect 100/100 rating in three different categories: financial health, leadership and adaptability, and culture and community from Charity Navigator <<

Hope Services offers an OUTSTANDING benefits package, including Medical, Dental, Vision, 401(k) Retirement, Life Insurance, Tuition Reimbursement and a comprehensive Scholarship Program, Generous Paid Vacation and Sick Time accrual plans and more!

Salary: $75,000 per year

Summary

Duties and responsibilities include processing payroll, maintaining time keeping records, reviewing payroll and payroll reports for accuracy, administration of payroll information system to ensurecompliance with DOL and IRS regulations. Assures timely and accurate documentation and processing of payroll, produces reports, provides thorough audit of payroll and benefits.

Essential Functions

The following responsibilities represent the essential functions of the position:

• Processes payroll semi-monthly including wage and overtime payments,

calculations and recording of payroll deductions, and requests for stop

payment/re-issues

• Verifies timekeeping records, maintains time and attendance records using

paper timesheets and/or electronic time management system.

• Reviews payroll before finalizing to ensure accuracy.

• Prepares and transmits payroll data for processing with vendor

• Generates and verifies payroll reports out of payroll system.

• Prepares periodic reports of earnings, taxes and deductions.

• Verifies and reconciles W2s prior to issuance.

• Sets up garnishments and levies,processes off-cycle manual checks and

termination pay checks.

• Administers direct-deposit functions, pre-note processes and system data

• Other duties, as assigned

Required Knowledge and Skills

1. Proficiency with Microsoft Office suite

2. Proficiency with payroll & HRIS systems

3. Knowledge of electronic transmission of payroll data.

4. Knowledge of general payroll practices

5. Knowledge of DOL and IRS rules for employment payroll.

6. Excellent organizational skills

Qualifications Required

High School diploma, G.E.D. or equivalent required, degree in Business Administration, Finance, or Accounting preferred. Two years of related experience working in a payroll office environment or an approved combination of relevant experience and education.

Environmental Conditions

Primarily an office environment. Long periods of sitting and computer use.  Time spent on the telephone and in meetings varies.  Some early morning, evening and work hours may be required. 

Do you have what it takes to make a difference? Inspire and be inspired! Hope Services takes immense pride in maximizing our employee engagement. Will you join us?

Visit to find out more about us and the people we serve.

Hope Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees not regardless of, but with consideration and appreciation for race, color, religion or belief, national, social or ethnic origin, sex, age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family or parental status, or any other status.

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Description

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• Payroll Processing Experience (2-3 years)
• UKG experience (2-3 years)
• Service Now

• Excel
• Teams

• Each week kicks off with closing out payroll by Monday at 10 AM, which includes reviewing ServiceNow tickets and verifying that all necessary data has been submitted.
• Tuesdays and Wednesdays are heavier processing and audit days, where this person will be reviewing reports, double-checking entries, and ensuring everything is accurate before transmitting payroll.
• Once that's complete, Thursdays and Fridays are focused on prepping for the next cycle - reviewing any changes, new hires, terminations, or outstanding items that need to be addressed for the following week. Since this is a weekly payroll, the cycle moves quickly, and having someone who can jump in and stay organized is key.

• UKG
• Payroll

• Recruiter
• Email
• Phone
• Treasa Joseph

• Responsible for end-to-end payroll process for multiple entities including hourly, salaried, multi-state and foreign payrolls.
• Ensure accuracy and timely completion of payrolls.
• Calculate and apply deductions for taxes, benefits, and other withholdings.
• Enter and process stock-based compensation transactions
• Review and update payroll information in ADP based on notices from HRIS system.
• Coordinate with supervisors to obtain approvals for hourly employees' time records
• Maintain payroll and tax reports for completed pay dates
• Maintain accurate payroll records and employee information
• Respond to employee payroll related questions and provide guidance through excellent customer service to employees internal stakeholders.
• Perform regular internal payroll audits to ensure accuracy and compliance.
• Participate in SOX process and external audits as required
• Stay informed about current payroll laws, regulations, and best practices to ensure compliance.
• Assist the Payroll Department on special projects, audit request and report requests for quarterly/annual reporting

• 5+ years of payroll processing experience
• Prior experience with ADP WFN is required
• Experience with payroll processing for a public company setting
• Knowledge of Canadian payroll is a plus
• Proficient in Microsoft Excel pivot tables & VLOOKUP functions
• Ability to handle confidential information with integrity and discretion
• Strong communication and interpersonal skills
• Ability to multitask, prioritize tasks, and meet strict deadlines
• Strong understanding of payroll regulations and tax laws.
• Commitment to providing excellent customer service
• Organized and methodical approach to tasks
• Ability to work in a collaborative environment and meet deadlines.