2,348 Personal Assistant jobs in the United States

Executive Personal Assistant to Founder, Boutique Investment Advisory Firm, Hartford County, Ct

A well-established investment advisory firm, headquartered in Hartford County with multiple offices in the US is seeking an experienced, highly organized and professional “right hand” Executive Personal Assistant to support the Founder. The ideal candidate has at least 8 years of experience supporting a HNW c-suite executive in the finance space, is well-organized, pro-active and a true problem solver, providing “high touch” administrative support both personally and professionally. This role is 4 days in the office, 1 day remote depending on what is going on. The office is business professional in a team-oriented, collaborative environment.

About The Job:

• Serve as the primary administrative support, “right hand” to the Founder, managing his calendar, scheduling meetings and prioritizing his in-box.
• Coordinate and arrange domestic and international travel arrangements with detailed itineraries, personal and professional
• Craft and edit emails and other correspondence on his behalf; Create and edit PowerPoint presentations
• Liaise with executive leadership, key stakeholders and clients.
• Organize meetings, conferences, and events, ensuring all materials/reports and logistics are handled effectively with all t’s crossed
• Track and manage deadlines, priorities, and follow-ups for the Founder
• Expense reporting
• Personal work; errands and ad hoc projects
• Some minimal US travel required (3-4 times a year for an overnight)

About You:

• At least 8 years of experience as an Executive Personal Assistant supporting a HNW C-Suite executive at a finance firm.
• Bachelor’s Degree
• Detail-oriented and organized with exceptional problem-solving skills.
• Professional presence with the ability to interface with internal and external stakeholders at all levels.
• Advanced proficiency in Microsoft Office Suite; High proficiency in PowerPoint.
• Professional, proactive with a warm engaging personality , a true team spirit and a “no job too small “attitude.

Compensation:

Competitive base salary, annual discretionary bonus, and comprehensive health benefits package.

Executive Personal Assistant

We are seeking an experienced Executive Personal Assistant to support a UHNW principal, combining executive administration with lifestyle management and luxury travel coordination. Reporting directly to the COS, the ideal candidate is highly polished, adaptable, can lead with discretion, and thrives in fast-paced, dynamic environments. This position is on site daily in North Dallas, TX.

Responsibilities:

• Partner with the Chief of Staff on both business and personal priorities
• Manage complex domestic and international travel (private aviation, multi-leg itineraries, on-the-ground logistics)
• Coordinate professional and personal calendars, ensuring seamless integration of business, family, and social commitments
• Represent the principal at events, brand activations, and client-facing functions; frequent last-minute travel required
• Oversee lifestyle needs, including reservations, gifting, vendor management, and special projects
• Provide executive-level administrative support, including correspondence, document preparation, and expense tracking
• Handle sensitive information with the utmost discretion

Qualifications:

• 7+ years supporting UHNW principals or top-level executives in combined business/personal EA roles
• Expertise in luxury and private travel coordination
• Experience serving as a polished representative in high-profile settings
• Strong organizational instincts with ability to anticipate needs
• Exceptional communication skills and professional presence
• Flexibility for frequent domestic travel

Salary: $110,000 – $140,000

Location: North Dallas, TX | Monday–Friday, 8:30 AM – 5:30 PM, in-office

Position Overview

We are seeking a highly experienced and proactive Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role is fast-paced, dynamic, and requires someone who can anticipate needs, make quick decisions, and operate with minimal guidance. The ideal candidate thrives in a hybrid role that blends high-level administrative support with extensive personal and lifestyle management , approximately 60% Personal Assistant duties and 40% Executive Assistant duties . These percentages will change based on the flow of business vs. personal needs.

Position Overview

We are seeking a highly experienced and proactive Executive & Personal Assistant to support our CEO in both professional and personal capacities. This role is fast-paced, dynamic, and requires someone who can anticipate needs, make quick decisions, and operate with minimal guidance. The ideal candidate thrives in a hybrid role that blends high-level administrative support with extensive personal and lifestyle management , approximately 60% Personal Assistant duties and 40% Executive Assistant duties . These percentages will change based on the flow of business vs. personal needs.

Instructions :

Only applicants who follow the process noted at the end of this role description will be considered for this role.

Overview

Seeking a proactive, detail-oriented Executive and Personal Assistant to deliver administrative, financial, and logistical support to the CEO and company operations. This role blends executive assistance, bookkeeping, personal finance, and coordination for business/personal tasks in a fast-paced environment, requiring multitasking, discretion, and financial expertise. This in-person role is based in Bronxville, NY and requires regular onsite presence to support both business and personal needs.

Key Responsibilities

• Financial & Bookkeeping : Process vendor payments (e.g., via Wise.com, Schwab); review statements/tax filings for LLCs; maintain health insurance compliance; reconcile credit cards, optimize points/limits; pay invoices; manage retirement accounts; renew LLCs/update addresses.
• Administrative & Operations : Track shipments/inventory; process multi-account emails; schedule appointments; renew domains/permits; research/purchase items; collect/deposit rent checks.
• Personal Finance & Real Estate : Review property statements/deposits; handle work orders/appliance purchases; manage leases/photos/events; maintain income/expense spreadsheets; update HOA/insurance info.
• Health & Insurance : Ensure compliance/PCP accuracy; pay life insurance; schedule MRIs/check-ups.
• Travel & Logistics : Book reservations using points (e.g., Point.me, Chase / CapitalOne); handle passports/roaming plans; confirm bookings.
• Shopping & Procurement : Order supplies/food via Costco / Fresh Direct.
• Tech Support : Troubleshoot issues; open vendor tickets (e.g., Azure, HireSelect).
• Retirement & Insurance : Assist with 401K reports/health insurance.

Qualifications

Bachelor’s degree in Business, Finance, or a related field preferred, or equivalent experience. 2+ years in administrative roles (executive support ideal); 1+ years in bookkeeping/finance.

Skills & Experiences

• Core : Strong organization/time management; attention to detail; communication; discretion; problem-solving.
• Financial/Bookkeeping : Proficiency in accounting principles; knowledge of QuickBooks/Excel/banking tools; compliance expertise; personal finance/credit optimization.
• Administrative/Operational : Inventory/logistics; document management; vendor coordination.
• Technical : Basic tech troubleshooting; Google Workspace/email tools; fraud detection.
• Travel/Procurement : Booking platforms (e.g., Kayak, Point.me); online sourcing.
• Experiences : Administrative/personal assistance; bookkeeping/compliance; real estate management; family task handling; tech support; tool familiarity (e.g., Wise.com, Schwab).

Hours

Monday - Friday 9:00 AM - 5:00 PM onsite

Why Join Us?

Directly impact operations in a growth-oriented, collaborative setting. Competitive salary based on experience, health/dental insurance, 401K, and profit-sharing.

Application Process

To apply for the Executive Assistant position at TokenWorks, click the link below to access our dedicated job portal. You are required to complete the assessment in order to be considered for the role

The streamlined process begins with a quick 15-minute assessment, designed to evaluate key cognitive skills such as problem-solving, attention to detail, and learning agility—qualities essential for success in this role. Once completed, you'll proceed to upload your resume and respond to a set of pre-recorded video questions, allowing you to showcase your experience and personality at your own pace and convenience. Only applicants who follow this process will be considered for this role.

We’re eager to review your application and potentially welcome a curious, supportive, and motivated Executive Assistant to our dynamic team!

Mandarin Speaking - Executive Personal Assistant to Founder & Principal of growing Family Office / Investment Firm

Position Summary:

This role serves as a pivotal support function for the Founder and Principal within a growing investment firm based in New Jersey. The successful candidate will be a true professional—an expert of organization and proactive problem solving—adept at managing multifaceted responsibilities with discretion and confidentiality across both personal and professional facets. This position provides refined assistance in scheduling, communications, travel coordination, office operations and gatekeeping.

This role is based in Hackensack but will be relocating to Jersey City in early 2026

Key Responsibilities:

• Oversee calendars and orchestrate daily schedules with impeccable attention to detail.
• Coordinate travel plans and itineraries and handle expenses
• Manage vendor relationships, inventory control, and office operations with precision.
• Provide research support and prepare comprehensive documentation and reports as required.
• Execute a range of personal tasks from research, purchasing, medical claims, property-related tasks, etc while upholding the highest standards of confidentiality.
• Facilitate effective communication across teams and maintain meticulous records of activities and outcomes.
• Translate business and personal context when needed

Qualifications:

• Fluent in Mandarin both written and verbal
• Bachelor’s degree preferred
• 2+ years of experience in an administrative or personal support role
• Demonstrated aptitude for managing complex tasks with discretion and professionalism.
• Excellent interpersonal and communication skills, paired with a strong attention to detail.
• Experience with Microsoft office and familiarity with technical programs

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.

We are seeking a resourceful and highly organized Personal Assistant / House Manager to support a well-respected Founder and CEO in Miami Beach. This role requires impeccable discretion, the ability to anticipate needs, and the skill to manage both personal and household operations seamlessly.

Key Responsibilities:

• Oversee daily household operations, including vendor coordination, scheduling, and property maintenance.
• Manage personal errands, reservations, and complex travel arrangements.
• Track household budgets, reconcile expenses, and process invoices.
• Ensure the property is maintained, secure, and operating at the highest standards.
• Serve as the primary liaison for household staff, contractors, and service providers.
• Coordinate and assist with private events and guest hosting.
• Provide administrative support, including calendar management, correspondence, and record-keeping.
• Anticipate needs, solve problems proactively, and maintain strict confidentiality.

Qualifications:

• 5+ years’ experience as a Personal Assistant, Executive Assistant, or House Manager for high-profile individuals, founders, or executives.
• Exceptional organizational skills with meticulous attention to detail.
• Proven discretion, integrity, and professionalism.
• Ability to handle multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, Google Suite, and scheduling systems.
• Knowledge of Miami Beach and local service providers is a plus.
• Flexibility to work evenings and weekends as needed.

Compensation: Competitive salary commensurate with experience, plus benefits.

Confidentiality: This is a confidential search — full client details will be shared only with shortlisted candidates.

Paine Schwartz Partners

Personal/Executive Assistant

Portland, ME

We are working with our client, The Chairman of $5.9B AUM private equity firm and owner of the Maine Mariners in seeking a Personal Assistant for him and his family, to be based in Portland, ME.

Requirements of the Personal Assistant:

• 5+ years’ experience supporting HNW family, or sitting in a similarly placed EA role
• Proficient with Microsoft Office suite – specifically Outlook
• Experience planning complex travel using private charters, points, vouchers, etc.
• Excellent time management skills and ability to maintain composure under pressure
• Extremely organized and a proactive thinker with a keen attention to detail
• Ability and willingness to learn quickly and operate in fast-paced environment
• High level of personal effectiveness and accountability
• Quick turnaround with 24/7 mentality and availability – able to respond to emails and requests outside of normal business hours
• BA preferred

Benefits of the Job:

• Non-exempt role, equating to $110k annually
• PTO accrual of 15 days annually
• Health and Dental coverage, with a generous employer contribution
• 401(k) plan with a 6% employer match
• Vision plan coverage

Responsibilities of the Personal Assistant:

• Take ownership for all personal administrative support for Chairman and family
• Act as point-person for facilitating board meetings and related day-to-day personal operations for Chairman/owner and family
• Partner with Executive Assistant to ensure that all aspects of family life are properly managed, and that every day runs as seamlessly as possible
• Able to maintain a high level of integrity and discretion in handling confidential personal and foundation information
• Act as a gateway – single point of contact that assists outside vendors, contractors, administrators, etc. with all coordination efforts
• Schedule all personal family and extended family travel in a concise and complete manner, ensuring accurate calendar management across multiple time zones

KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS PLEASE

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

A Personal Assistant provides administrative and personal support to an individual, managing schedules, communications, and various tasks to enhance productivity.

• Administrative Support : Manage calendars, schedule appointments, and organize meetings for the employer.
• Communication Management : Handle incoming emails, phone calls, and correspondence, filtering and responding as necessary.
• Travel Arrangements : Plan and book travel itineraries, including flights, accommodations, and transportation.
• Document Preparation : Create reports, presentations, and other documents as required.
• Personal Errands : Assist with personal tasks such as shopping, dry cleaning, and other errands.
• Meeting Coordination : Attend meetings, take notes, and prepare minutes when necessary.
• Confidentiality : Maintain discretion and confidentiality regarding sensitive information and personal matters.

• Organizational Skills : Exceptional ability to manage multiple tasks and prioritize effectively.
• Communication Skills : Excellent verbal and written communication skills to interact with various stakeholders.
• Technical Proficiency : Proficient in office software (e.g., Microsoft Office Suite) and comfortable with technology.
• Problem-Solving Skills : Ability to anticipate needs and address issues proactively.
• Flexibility : Adaptable to changing priorities and able to work in a fast-paced environment.

• Typically works in an office setting, with some flexibility for remote work. Occasional travel may be required for business purposes.