4,739 Project Coordination jobs in the United States

PROJECT MANAGEMENT ASSISTANT, GS-0303-07 (24DEC24RMCEPOH0559086) Join to apply for the PROJECT MANAGEMENT ASSISTANT, GS-0303-07 (24DEC24RMCEPOH0559086) role at US Army Corps of Engineers . Position Overview/Duties Serves as Project Management Assistant in the Division/Branch, under the supervision of the Division/Branch Chief. Provides technical assistance and administrative support to project engineers, managers, and staff. Tasks are assigned based on objectives, priorities, and deadlines. Performs work independently, following established guidelines and timetables. Uses judgment and interpretation to select appropriate guidelines for various actions. For complex assignments, guidance and reference materials are provided. Work is reviewed for compliance, appropriateness, and timeliness. Performance is evaluated based on standards set by the Division/Branch Chief. Other Conditions and Requirements Temporary Duty Travel (TDY) may be required up to 5%. Current & Valid Driver's License required. Qualifications Candidates will be evaluated according to OPM Standards: Additional Information Reasonable accommodation is available for qualified employees with disabilities. Requests can be made anytime during the application or employment process and are evaluated case-by-case. Other Details Seniority level: Entry level Employment type: Full-time Job function: Project Management and Information Technology #J-18808-Ljbffr

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

Review our Top 10 Tips for Success when Applying to State of Texas Jobs.

Functional Title: Strategic Coordination Project Manager
Job Title: Management Analyst IV
Agency: Dept of State Health Services

Department: Process Improvement

Posting Number: 3677
Closing Date: 09/09/2025
Posting Audience: Internal and External
Occupational Category: Office and Administrative Support
Salary Group: TEXAS-B-25
Salary Range: $5,797.66 - $7,350.00
Shift: Day

Additional Shift:

Telework: Eligible for Telework

Travel: Up to 20%

Regular/Temporary: Regular

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Exempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (RDM)

Other Locations:

MOS Codes:

0510,0570,4502,4505,8016,8840,8852,8862,8870,11A,14FX,165X,171X,35PX,37A,37F,3N0X6,46A,612X,632X

641X,70A,70D,70E,712X,732X,INF,IS,SEI13,SEI15,YN,YNS

Brief Job Description:

The Process Improvement Unit (PIU) Strategic Coordination Project Manager (PM) works under the direction of the Director of the Process Improvement Unit in the Office of Compliance and System Coordination (OCSC). This position is responsible for planning, implementing, and evaluating the agency's cross-program and cross-agency project initiatives. Establishes reporting tools and mechanisms to regularly report cross division coordination activities and other agency projects to executives and other key staff. Manages DSHS special projects, utilizing project management tools in coordination with agency business and program units. The position facilitates work groups and compiles and analyzes information to develop project recommendations and reports. May plan and direct organizational assessments and monitor and report on successes and challenges related to organizational change activities. Promotes and implements approaches to continuously assess and improve health outcomes and/or business processes. The work requires regular interaction and coordination with executive, program, and legal staff and others within DSHS and HHSC.

Essential Job Functions (EJFs):

EJF 1: The PM serves as project manager and lead for the development of the agency's strategic and operational plans. This work involves: providing technical assistance to all functional divisions and programmatic areas within DSHS for the development of their area's strategic and operational initiatives; leading the agency in planning for the agency's submission of it's formal strategic plan; developing all necessary documents as dictated by the State Legislative Budget Board (LBB), legislature, and Office of the Governor; working with agency staff across all areas of DSHS and HHSC to develop strategic initiatives; facilitating project status reporting; leading work groups and project teams; ensuring that any discussion or decisions made regarding project status are accurately captured in the tracking system; assisting program area managers when it is time to close out a project; and working with program area managers to evaluate performance to see that the project had the intended impact (50%).

EJF 2: The PIU Project Manager serves as project manager for initiatives that impact key functions within DSHS. This work involves: providing technical assistance to areas in the development of project charters and work plans at the start of a new project; ensuring that critical project documentation is completed timely; facilitating project status reporting; leading work groups and project teams; ensuring that any discussion or decisions made regarding project status are accurately captured in the tracking system; assisting program area managers when it is time to close out a project; and working with program area managers to evaluate performance to see that the project had the intended impact (20%).

EJF 3: The PM leads management studies conducted by the PIU team, including, but not limited to analyzing any data sources and identifying possible trends; contributing to the design and implementation of survey tools; identifying key findings; and, proposing recommendations for change that represent practical solutions to problems identified during the study. The PM will also work with the area under review to ensure that recommendations are addressed in an action plan that will subsequently become part of DSHS business processes. The PM will also be available to oversee, review, and evaluate corrective actions to determine if the actions have led to increased efficiency and effectiveness. (15%).

EJF 4: The PM is responsible, alone or in conjunction with others, to produce a variety of communication items related to departmental planning exercises and department-wide initiatives being undertaken at DSHS that may include: DSHS strategic and operational plans, priority initiatives, response to legislative request or reports, Survey of Employee Engagement (SEE), etc. (10%).

EJF 5: Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or continuity of operations activation. Such participation may require an alternate shift pattern assignment and/or location (5%).

Knowledge, Skills and Abilities (KSAs):

Knowledge of public health and health care policy issues, systems of service, and programs; project management methodology/tools.; and organizational development and management practices as applied to the analysis and evaluation of programs and procedures.

Skill in effectively organizing and presenting complex information in written and oral communications; analyzing and solving problems in collaboration with numerous stakeholders; and providing consultation and technical assistance to varied audiences.

Ability to establish effective working relationships with staff at levels of an organization, agencies, providers, and stakeholders; and understand and align operations and support strategies according to business needs.

Registrations, Licensure Requirements or Certifications:

N/A

Initial Screening Criteria:

1. Graduation from an accredited four-year college or university with major coursework in public administration, political science (or government), business administration, management, strategic planning, process improvement, quality improvement or a related discipline required.
2. Experience with project management and/or process improvement tools, education, or training.
3. Experience managing public health-related process improvement projects, planning and facilitating meetings, and writing reports for diverse audiences including senior and executive management.
4. Experience may be substitute for education on a year-for-year basis.

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form

This position is responsible for assisting in planning, organizing, coordinating and controlling of specific site operations. This position may be accountable for delivering and maintaining high standards of customer service through both sales efforts and business operations.

ESSENTIAL FUNCTIONS:

1. Makes routine customer visits and directly interacts with customers during jobs, coordinating his/her efforts with the MPW Sales person to assure the customers job specifications are met.

2. Estimates and bids specific jobs under the direction and supervision of the Branch Manager.

3. Identifies labor and material requirements for jobs, coordinates scheduling with Operations Manager and/or Branch Manager to be sure crews are dispatched to the job sites on time with the required equipment and in compliance with all MPW policies.

4. Assures all job safety requirements are met including the completion of the Environmental Safety worksheets, conduct of safety meetings, appropriate equipment, and accident investigation when necessary.

5. Assists in preparing work order documentation, in turn driving the Branch billing and payroll function.

6. Assists in preparing job history files in order to track equipment, labor, and material needs for jobs for future implementation.

7. Directs supervisory personnel at job sites sometimes acting as a Supervisor or Equipment Operator.

8. Assists in conducting audits of job sites to assure MPW and the customers quality standards are met and that all safety regulations and other MPW procedures are followed.

9. Performs other duties as directed.

ADDITIONAL RESPONSIBILITIES:

1. This position is called upon to plan and orchestrate work flow at customers sites often working under time pressures, hence must be good at scheduling and balancing work loads.

2. In order to achieve positive results, the individual may be required to perform a variety of duties and shoulder a multiple of responsibilities.

3. Have ability to improvise to get jobs completed while maintaining safety, cost effectiveness, and high quality.

4. This position may be called in at various hours and days of the week 24/7, due to the emergency response nature of the business.

5. Several long and non-traditional hours are required as a regular part of this position.

6. Has the authority to make unsupervised decisions consistent with the scope of responsibilities.

KEY BEHAVIORS:

1. Customer Service: Proactively developing customer relationships by making efforts to listen and understand the customer (both internal and external); anticipating and providing solutions to customer needs; giving high priority to customer satisfaction.

2. Professionalism: Maintaining a high-quality professional appearance and standardizing to improve performance and reputation.

3. Continuous Improvement: Refining and developing new tools and processes through creativity and innovation.

4. Drive to Win: Passionate and candid; challenges are eagerly accepted, and motivated to grow.

5. Spirit of Family: Treating all people with respect by supporting and giving back to employees, customers and local communities. Promoting opportunities within and through referrals.

Required Skills

PHYSICAL REQUIREMENTS:

1. Ability to move up to 50 Lbs., with or without accommodation.

2. Ability to maintain a consistent workload that involves physical manual labor.

3. Ability to maintain alertness and fitness for duty.

4. Ability to position oneself for work conducted in and around confined spaces.

5. Ability to wear respirators in environments that may expose you to chemicals, fumes, etc.

6. Ability to maintain workloads that may include travel to a variety of states for days or weeks, and daily timeframes that could exceed the typical 8-hour shift.

Required Experience

1. Associates Degree in Industrial Systems Technology is a plus.

2. High School specialization in a specific trade or vocational program is ideal.

3. High School Education or equivalent is acceptable.

4. Valid drivers license.

5. CDL License a plus.

6. Specific systems exposure in an industrial environment acceptable.

7. Specific exposure in maintenance systems including Power Generation Processors, Steel Mills, Pulp and Paper Mills and a variety of manufacturing facilities is a plus.

8. Understanding of mechanical concepts and applications.

9. Effective oral and written communications.

10. Effective listening skills.

11. Ability to interact with others.

12. 2-3 years of "hands on" experience in equipment maintenance in environments listed above preferred.

13. 2-3 years of "hands on" experience in industrial cleaning or related area such as construction acceptable.

Qualifications:
PHYSICAL REQUIREMENTS:

1. Ability to move up to 50 Lbs., with or without accommodation.

2. Ability to maintain a consistent workload that involves physical manual labor.

3. Ability to maintain alertness and fitness for duty.

4. Ability to position oneself for work conducted in and around confined spaces.

5. Ability to wear respirators in environments that may expose you to chemicals, fumes, etc.

6. Ability to maintain workloads that may include travel to a variety of states for days or weeks, and daily timeframes that could exceed the typical 8-hour shift.

Join to apply for the Project Management Assistant - Hybrid role at PM2CM, Inc.

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Join to apply for the Project Management Assistant - Hybrid role at PM2CM, Inc.

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The position is based in Pomona with two days (Tuesday and Wednesday) working at the office.

Company Overview

PM2CM, Inc., is a professional services company dedicated to providing Program, Project and Construction Management, Scheduling, Cost Controls and Claims avoidance and Mitigation services to our clients.

Our goal is simple: To offer and deliver the best in class project management, construction management and project controls services that allow our clients to build with confidence!

To achieve these objectives, we will strive to hire the best qualified professionals, provide training and mentoring to our budding professionals, have a sound and complete understanding of our clients corporate and project needs and provide our services with integrity and stellar professionalism.

Position Overview

As a Project Management Support, you will play a crucial role in assisting our project managers in planning, executing, and monitoring various projects. Your exceptional organizational skills, attention to detail, and ability to collaborate with cross-functional teams will be key in ensuring the successful delivery of projects within deadlines and budget constraints. This position is an excellent opportunity for someone looking to develop their project management skills in a fast-paced and rewarding environment.

Key Responsibilities

• Project Planning: Collaborate with project managers to develop comprehensive project plans, defining project scope, goals, deliverables, resources, and timelines.
• Documentation Management: Maintain accurate and up-to-date project documentation, including project schedules, meeting minutes, action items, and project reports.
• Communication: Facilitate clear and effective communication among team members, stakeholders, and project managers, ensuring all parties are informed of project progress, changes, and potential risks.
• Task Coordination: Assist in coordinating tasks and activities between team members, monitoring progress, and addressing any roadblocks to ensure timely completion of project milestones.
• Resource Management: Help allocate resources efficiently and effectively, ensuring the right personnel and materials are available for each project phase.
• Risk Identification: Collaborate in identifying potential project risks and assist in developing mitigation plans to minimize their impact on project outcomes.
• Quality Assurance: Support project managers in ensuring that deliverables meet quality standards and align with client expectations.
• Budget Tracking: Assist in monitoring project budgets, tracking expenses, and reporting financial status to project managers and relevant stakeholders.
• Post-Project Evaluation: Participate in post-project evaluations, gathering feedback, analyzing results, and identifying areas for improvement.
• Continuous Improvement: Contribute to the enhancement of project management processes and best practices, promoting efficiency and effectiveness across the organization.
  
  

• Bachelor's degree with 3 years or more experience as a project management support.
• Proven experience in project coordination, administration, or a similar support role is advantageous.
• Strong organizational skills with a keen eye for detail and the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication skills to foster effective team collaboration and stakeholder engagement.

• Seniority level Entry level

• Employment type Full-time

• Job function Project Management and Information Technology
• Industries Business Consulting and Services

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Project Management Assistant I

Administration

Johnson, Mirmiran & Thompson is a dynamic, 100% employee-owned consulting firm of more than 2,400 professionals that provides a full range of multi-disciplined engineering, architecture, information technology, and related services to public agencies and private clients throughout the United States. JMT, is currently ranked #50 on Engineering News-Records list of the Top 500 Design Firms.

Position Summary: This position will provide support to Project Managers, Senior Project Management Assistant and Project Management Assistant II throughout the project lifecycle (marketing, pre-contractual documents, contract agreement, budgeting, contract administration, invoicing, closeout/archive, etc.). Provide contractual, financial, and administrative support to multiple departments. Project management and financial assistance related to contractual management including preparation of redistribution of contract and task funds, price proposals, task proposals, closeout letters, contract agreements, subconsultant agreements, and budgets. Understand each clients contractual and financial requirements. This position is not eligible for employer based sponsorship with the exception of the TN visa classification.

Essential Functions and Responsibilities

• Assist Project Managers, Senior Project Management Assistant and Project Management Assistant II in contract/project administration and management, which may include the following: preparation of pre-contractual and contractual documents, price proposals, fee/task proposals, funds reallocation requests, and other project-related documentation for submission to clients.
• Continuously track and monitor multiple contracts/projects and budgets
• Work closely with Project Managers, Senior Project Management Assistant, Project Management Assistant II and Accounting & Finance Department to communicate the status of action items.
• Assist the Accounting & Finance Department in the preparation of invoices and record-keeping.
• Prepare and track subconsultant agreements and contract renewals
• Update task tabulations spreadsheets and other contract/project performance tracking spreadsheets
• Utilize Power BI project reports for contract and task performance and budget tracking
• Edit, format and finalize specifications and reports for submission to clients.

Nonessential or Additional Functions and Responsibilities

• Create, edit and distribute conference/meeting notes
• Organize and coordinate vendor lunch presentations
• Conduct daily tracking of project deliverables to ensure timely processing
• Perform other related duties as assigned

• High School Diploma required
• 2- 4 years of relevant experience required
• Associates Degree or a Four-Year Degree in Business Administration, Business Management or a related field is preferred
• Proficient in Microsoft 365 (Word, Excel, Outlook, SharePoint, Teams, PowerPoint)
• Proficient written and verbal communication skills
• Excellent organizational and time management skills
• Attention to detail and efficiency
• Diligence and strong work ethic
• Ability to multitask and perform well in a fast-paced environment
• Ability to follow directions
• Good team-player

Working Conditions

Work is performed within a general office environment. Work is generally sedentary in nature but may require occasional standing and walking. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc. within the office environment.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected by state or federal law.