44 Executive Assistant jobs in Los Angeles
Administrative assistant ( Work from home )
Remote
$35 - $40 per hour
Microsoft
Posted 27 days ago
Job Viewed
Job Description
Microsoft is seeking a detail-oriented and efficient Remote Administrative Assistant to provide crucial support to our corporate teams. This position offers the opportunity to contribute to one of the world's leading technology companies while enjoying the benefits of a fully remote work environment.
Key Responsibilities:- Provide comprehensive administrative support to Microsoft executives and teams
- Coordinate complex calendars and schedule meetings across global time zones
- Prepare, format, and proofread business documents and presentations
- Organize and maintain digital filing systems and databases
- Facilitate communication between departments and external partners
- Assist with virtual event planning and execution
- Handle confidential information with discretion
- Exceptional organizational and time management abilities
- Advanced proficiency in Microsoft 365 applications (Outlook, Teams, Word, Excel)
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Technical aptitude and ability to learn new systems quickly
- Professional demeanor and problem-solving skills
- Fully remote position with flexible scheduling options
- Competitive compensation and comprehensive benefits package
- Career development opportunities within Microsoft
- Access to cutting-edge technology and training resources
- Supportive team environment with growth potential
Company Details
Microsoft is a global technology leader and the second-largest company in the US by market capitalization. We believe technology can and should be a force for good and that meaningful innovation contributes to a brighter world in the future and today. Our culture doesn’t just encourage curiosity; it embraces it.
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0
Executive Assistant
91392 Sylmar, California
Tutor Perini
Posted today
Job Viewed
Job Description
Expected hourly payrate for the position is between $40-$44 per hour depending on experience
Tutor Perini Corporation is seeking an **Executive Assistant** to join our office in Sylmar, CA
**About Tutor Perini Corporation:**
**_E_** **_xtraordinary Projects, Exceptional Performance_**
Tutor Perini Corporation is a leading civil, building, and specialty Construction Company that believes integrity, teamwork, and a collaborative approach are fundamental to our business success.
Extraordinary projects demand a strategic and intelligent approach, finely honed through more than a century of real-world experience. They demand the relentless intensity of people who know the stakes are incredibly high. And they demand a team that understands mutual trust and integrity are necessary to execute massive undertakings on near-impossible deadlines.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects.
**_Extraordinary Projects Need Exceptional Talent_**
**DESCRIPTION:**
As an **Executive Assistant** at Tutor Perini Corporation, reporting to the Executive Vice President of Tax, Treasury, and Corporate Secretary **,** you will have the opportunity to support both Business Development and Tax Treasury executives.
+ Assist the tax group with managing the tax filings calendar, logging, and distributing tax notices, invoice processing, payroll tax reports, and managing the flow of documentation
+ Assist treasury group with managing the treasury calendar, administering, and managing corporate credit cards, filings for pension plan, vendor administration, producing bank letters and assisting with debt compliance
+ Assist Tax and Treasury EVP with meeting scheduling, screening directing phone calls, expense reporting, managing information flows, welcoming visitors, and issuing fuel cards
+ Assist the Business Development Officer with general executive assistant duties, maintaining quarterly business development binders and processing invoices
+ General Office duties to include mail, copiers, supplies, preparing and clean up for conference room meetings, updating employee phone directory and minimal travel arrangements
**REQUIREMENTS:**
+ 5 or more years of administrative assistant experience to include previous support to Vice President level executives
+ Experienced with MSOffice suite to include PowerPoint, Word, Outlook with strong MSExcel experience required
+ Must be willing to work 5 days a week on site in our Sylmar, CA office
+ Previous experience supporting executives in Tax, Treasury, or Accounting and Finance preferred
**_Tutor Perini builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future._**
**Equal Opportunity Employer**
Tutor Perini Corporation is seeking an **Executive Assistant** to join our office in Sylmar, CA
**About Tutor Perini Corporation:**
**_E_** **_xtraordinary Projects, Exceptional Performance_**
Tutor Perini Corporation is a leading civil, building, and specialty Construction Company that believes integrity, teamwork, and a collaborative approach are fundamental to our business success.
Extraordinary projects demand a strategic and intelligent approach, finely honed through more than a century of real-world experience. They demand the relentless intensity of people who know the stakes are incredibly high. And they demand a team that understands mutual trust and integrity are necessary to execute massive undertakings on near-impossible deadlines.
From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects.
**_Extraordinary Projects Need Exceptional Talent_**
**DESCRIPTION:**
As an **Executive Assistant** at Tutor Perini Corporation, reporting to the Executive Vice President of Tax, Treasury, and Corporate Secretary **,** you will have the opportunity to support both Business Development and Tax Treasury executives.
+ Assist the tax group with managing the tax filings calendar, logging, and distributing tax notices, invoice processing, payroll tax reports, and managing the flow of documentation
+ Assist treasury group with managing the treasury calendar, administering, and managing corporate credit cards, filings for pension plan, vendor administration, producing bank letters and assisting with debt compliance
+ Assist Tax and Treasury EVP with meeting scheduling, screening directing phone calls, expense reporting, managing information flows, welcoming visitors, and issuing fuel cards
+ Assist the Business Development Officer with general executive assistant duties, maintaining quarterly business development binders and processing invoices
+ General Office duties to include mail, copiers, supplies, preparing and clean up for conference room meetings, updating employee phone directory and minimal travel arrangements
**REQUIREMENTS:**
+ 5 or more years of administrative assistant experience to include previous support to Vice President level executives
+ Experienced with MSOffice suite to include PowerPoint, Word, Outlook with strong MSExcel experience required
+ Must be willing to work 5 days a week on site in our Sylmar, CA office
+ Previous experience supporting executives in Tax, Treasury, or Accounting and Finance preferred
**_Tutor Perini builds extraordinary projects, and we need exceptional talent. Join us and together we will build the future._**
**Equal Opportunity Employer**
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1
Executive Assistant
90231 Culver City, California
Sony Pictures Entertainment
Posted today
Job Viewed
Job Description
Sony Pictures Television's Nonfiction group is the feature documentary, premium content, and reality unit within Sony Pictures Television (SPT). Through ownership interests in or with production companies Sharp Entertainment, The Intellectual Property Corporation (IPC), B17 Entertainment, 19 Entertainment, This Machine Filmworks, Brass Monkeys Media, UnConventional and Maxine, the group creates and produces content in every form of programming for audiences worldwide. Key programs include the global hit "American Idol" and "So You Can Think You Can Dance", each co-produced by 19 Entertainment for ABC and Fox, respectively, Sharp Entertainment's "90 Day Fiancé" franchise for TLC; IPC's Emmy®-winning hit documentary series " "With Love, Megan" for Netflix and "Selena+Chef" for HBO Max; B17 Entertainment's "Extraction" for Fox; and "Quiet On The Set" and "Fall of Diddy" for ID/HBO Max. Additionally, 19 Recordings has launched the music careers of Platinum artists, including Kelly Clarkson, Carrie Underwood, Daughtry, Phillip Phillips, Lauren Alaina; and more recently, "American Idol" winner Jamal Roberts, along with prior contestants such as Iam Tongi, Chayce Beckham and Colin Stough.
POSITION DETAILS
Seeking an Executive Assistant to the CEO of The Intellectual Property Corporation (IPC) / President of the Sony Nonfiction Television Group at Sony Pictures Television (SPT). IPC specializes in premium documentary series, unscripted series, and feature documentaries. We also have several scripted series and features in the pipeline. If you are interested in becoming a studio executive or a producer/executive in non-fiction, there is no greater opportunity. Aside from standard assistant duties, you will be able to do creative work on our projects and work with the development team, learn in-depth about the business side of entertainment, and be exposed to the production process/set etc. This is a position that, in success, has tremendous upward mobility and can be your last assistant job if you put in the work. The ideal candidate will be hardworking, entrepreneurial, detail oriented, and proactive. You must have experience as an assistant at a network, streamer, agency, or production company, and a passion for the non-fiction space is highly recommended.
RESPONSIBILITIES
+ Manages executive's calendar; schedules/coordinates meetings; handles any meeting preparation.
+ Rolling and tracking calls.
+ Prepare documents, research, and presentations for high-level meetings.
+ Liaising across the studio and division efficiently and effectively
+ Drafts correspondence for executive (agendas, weekly memos, occasional emails/letters, etc.)
+ Processes and tracks billing, expense reports, etc.
+ Book complex travel, both domestic and international
+ Ensure office procedures run smoothly, efficiently, and effectively.
+ Other general administrative duties (processing mail, copying, gifting, etc.)
+ Miscellaneous duties as required.
QUALIFICATIONS
+ 3-4 years as an executive assistant on a senior-level desk in the entertainment industry; agency experience preferred.
+ Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner.
+ Must be flexible - an ability to work well in an environment where needs and priorities are subject to much revision.
+ Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required.
+ Excellent communication skills - written and oral (must have a professional and courteous demeanor).
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at
POSITION DETAILS
Seeking an Executive Assistant to the CEO of The Intellectual Property Corporation (IPC) / President of the Sony Nonfiction Television Group at Sony Pictures Television (SPT). IPC specializes in premium documentary series, unscripted series, and feature documentaries. We also have several scripted series and features in the pipeline. If you are interested in becoming a studio executive or a producer/executive in non-fiction, there is no greater opportunity. Aside from standard assistant duties, you will be able to do creative work on our projects and work with the development team, learn in-depth about the business side of entertainment, and be exposed to the production process/set etc. This is a position that, in success, has tremendous upward mobility and can be your last assistant job if you put in the work. The ideal candidate will be hardworking, entrepreneurial, detail oriented, and proactive. You must have experience as an assistant at a network, streamer, agency, or production company, and a passion for the non-fiction space is highly recommended.
RESPONSIBILITIES
+ Manages executive's calendar; schedules/coordinates meetings; handles any meeting preparation.
+ Rolling and tracking calls.
+ Prepare documents, research, and presentations for high-level meetings.
+ Liaising across the studio and division efficiently and effectively
+ Drafts correspondence for executive (agendas, weekly memos, occasional emails/letters, etc.)
+ Processes and tracks billing, expense reports, etc.
+ Book complex travel, both domestic and international
+ Ensure office procedures run smoothly, efficiently, and effectively.
+ Other general administrative duties (processing mail, copying, gifting, etc.)
+ Miscellaneous duties as required.
QUALIFICATIONS
+ 3-4 years as an executive assistant on a senior-level desk in the entertainment industry; agency experience preferred.
+ Must be able to multi-task and prioritize to ensure all assignments are completed in an accurate and timely manner.
+ Must be flexible - an ability to work well in an environment where needs and priorities are subject to much revision.
+ Common sense, dependability, loyalty, discretion, resourceful, maturity and attention to detail are required.
+ Excellent communication skills - written and oral (must have a professional and courteous demeanor).
Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at
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2
Executive Assistant
90267 Manhattan Beach, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for a highly organized and proactive Executive Assistant to support our leadership team in Manhattan Beach, California. This Contract-to-Permanent position offers the opportunity to contribute to the success of the organization by ensuring seamless executive operations. The role involves managing administrative tasks, coordinating schedules, and fostering efficient communication across the team.
Responsibilities:
- Provide comprehensive administrative support to the Chief Executive Officer and executive management team to facilitate smooth operations.
- Manage and organize calendars, schedule meetings, and coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the executive team.
- Anticipate needs and proactively address challenges with effective solutions.
- Facilitate internal and external events, such as board dinners and company functions, by coordinating logistics and ensuring seamless execution.
- Maintain organized communication channels to prioritize and streamline information for executives.
- Assist with Salesforce data entry, updates, and reporting as needed.
- Respond promptly to calls, texts, and inquiries, ensuring timely resolutions.
- Support special projects and tasks as assigned to contribute to organizational goals.
- Foster a culture of accountability by representing the organization's mission, vision, and values in all interactions. Requirements - Proven experience as an Executive Assistant or similar role supporting senior executives.
- Exceptional organizational skills with the ability to manage multiple priorities effectively.
- Strong problem-solving abilities and a proactive approach to tackling challenges.
- Excellent verbal and written communication skills.
- High level of discretion and judgment in handling sensitive information.
- Proficiency in Microsoft Office Suite; experience with Salesforce is preferred.
- Ability to work independently in a fast-paced environment and meet tight deadlines.
- Positive attitude with a team-oriented mindset and adaptability to changing demands. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Provide comprehensive administrative support to the Chief Executive Officer and executive management team to facilitate smooth operations.
- Manage and organize calendars, schedule meetings, and coordinate domestic and international travel arrangements, including flights, accommodations, and transportation.
- Draft and prepare correspondence, reports, presentations, and other documents on behalf of the executive team.
- Anticipate needs and proactively address challenges with effective solutions.
- Facilitate internal and external events, such as board dinners and company functions, by coordinating logistics and ensuring seamless execution.
- Maintain organized communication channels to prioritize and streamline information for executives.
- Assist with Salesforce data entry, updates, and reporting as needed.
- Respond promptly to calls, texts, and inquiries, ensuring timely resolutions.
- Support special projects and tasks as assigned to contribute to organizational goals.
- Foster a culture of accountability by representing the organization's mission, vision, and values in all interactions. Requirements - Proven experience as an Executive Assistant or similar role supporting senior executives.
- Exceptional organizational skills with the ability to manage multiple priorities effectively.
- Strong problem-solving abilities and a proactive approach to tackling challenges.
- Excellent verbal and written communication skills.
- High level of discretion and judgment in handling sensitive information.
- Proficiency in Microsoft Office Suite; experience with Salesforce is preferred.
- Ability to work independently in a fast-paced environment and meet tight deadlines.
- Positive attitude with a team-oriented mindset and adaptability to changing demands. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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3
Executive Assistant
90231 Culver City, California
Robert Half
Posted today
Job Viewed
Job Description
Description
Our client, an exciting health and wellness company located in Mar Vista is looking for an Executive Assistant to start immediately! This is a contract position lasting for -3 months with the chance to turn into a full time position for the right individual. The Executive Assistant position involves providing high-level administrative support to company executives, including the CIO and CEO, and other senior leaders. Responsibilities include managing schedules, travel arrangements, expense reporting, and internal communications. Additionally, the role oversees day-to-day office operations, including systems coordination, supply management, event planning, and vendor interactions. The Executive Assistant also plays a critical role in driving successful executive presentations, organizing leadership meetings, company-wide events, and handling special projects. To excel in this role, candidates must possess strong organizational abilities, a professional demeanor, adaptability, and a collaborative, service-oriented approach. Our client is looking for an Executive Assistant with previous C-level support experience.
Core Responsibilities
+ Manage and optimize calendars for executive leaders, including the CEO, CPO, and CFO.
+ Organize, schedule, and prepare logistics for board meetings, leadership team gatherings, company events, and staff recognition programs.
+ Coordinate internal and external meetings, as well as conference calls.
+ Review and proof documents and presentations to ensure polished written communication.
+ Process and submit expense reimbursements for senior leadership members.
+ Maintain efficient office operations by implementing systems, layouts, and managing office resources.
+ Plan and execute office programs and events, such as holiday parties and employee engagement activities.
+ Restock and organize kitchen and office supplies to ensure a functional and welcoming workspace.
+ Facilitate communication with vendors and oversee maintenance, mail deliveries, meal orders, errands, etc.
+ Develop visually engaging presentation decks for executives to use in meetings.
Requirements
Qualifications
+ Minimum of 3 years of experience as an Executive Assistant C-level executives.
+ Proficiency in Microsoft Office Suite
+ Exceptional ability to handle confidential information with care and discretion.
+ Strong written and verbal communication skills.
+ Ability to work efficiently in a fast-paced and diverse environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Our client, an exciting health and wellness company located in Mar Vista is looking for an Executive Assistant to start immediately! This is a contract position lasting for -3 months with the chance to turn into a full time position for the right individual. The Executive Assistant position involves providing high-level administrative support to company executives, including the CIO and CEO, and other senior leaders. Responsibilities include managing schedules, travel arrangements, expense reporting, and internal communications. Additionally, the role oversees day-to-day office operations, including systems coordination, supply management, event planning, and vendor interactions. The Executive Assistant also plays a critical role in driving successful executive presentations, organizing leadership meetings, company-wide events, and handling special projects. To excel in this role, candidates must possess strong organizational abilities, a professional demeanor, adaptability, and a collaborative, service-oriented approach. Our client is looking for an Executive Assistant with previous C-level support experience.
Core Responsibilities
+ Manage and optimize calendars for executive leaders, including the CEO, CPO, and CFO.
+ Organize, schedule, and prepare logistics for board meetings, leadership team gatherings, company events, and staff recognition programs.
+ Coordinate internal and external meetings, as well as conference calls.
+ Review and proof documents and presentations to ensure polished written communication.
+ Process and submit expense reimbursements for senior leadership members.
+ Maintain efficient office operations by implementing systems, layouts, and managing office resources.
+ Plan and execute office programs and events, such as holiday parties and employee engagement activities.
+ Restock and organize kitchen and office supplies to ensure a functional and welcoming workspace.
+ Facilitate communication with vendors and oversee maintenance, mail deliveries, meal orders, errands, etc.
+ Develop visually engaging presentation decks for executives to use in meetings.
Requirements
Qualifications
+ Minimum of 3 years of experience as an Executive Assistant C-level executives.
+ Proficiency in Microsoft Office Suite
+ Exceptional ability to handle confidential information with care and discretion.
+ Strong written and verbal communication skills.
+ Ability to work efficiently in a fast-paced and diverse environment.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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4
Executive Assistant
91506 Burbank, California
Robert Half
Posted today
Job Viewed
Job Description
Description We are looking for an experienced Executive Assistant to support high-level operations within a corporate environment. This role requires exceptional organizational skills and the ability to manage complex schedules while maintaining professionalism in a fast-paced setting. As a Contract position, it offers an excellent opportunity for long-term growth.
Responsibilities:
- Manage executive-level calendars with precision using Microsoft Outlook, ensuring seamless scheduling and coordination.
- Prepare and edit documents, presentations, and reports using tools like Microsoft Word, Excel, and PowerPoint.
- Serve as a liaison between executives and clients, maintaining strong communication and professionalism.
- Coordinate and organize meetings, including preparing agendas and handling logistics.
- Ensure compliance with company policies and maintain confidentiality in all interactions.
- Provide support for in-person office operations at least three days per week, with flexibility as needed.
- Handle travel arrangements, including booking flights, accommodations, and creating itineraries.
- Assist in managing client services within a corporate environment, such as advertising, marketing, or legal.
- Maintain a proactive approach to problem-solving and anticipate executive needs. Requirements - Proven experience as an Executive Assistant in a corporate setting, preferably within client-focused industries such as advertising, marketing, or legal.
- Expert-level proficiency in Microsoft Outlook, specifically for calendar management.
- Strong skills in Microsoft Word, Excel, and PowerPoint.
- Ability to work on-site at least three days per week, with flexibility for changes.
- Fully vaccinated in accordance with company policies.
- Exceptional organizational and multitasking abilities.
- Detail-oriented approach with excellent communication skills.
- Commitment to maintaining confidentiality and handling sensitive information with discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Responsibilities:
- Manage executive-level calendars with precision using Microsoft Outlook, ensuring seamless scheduling and coordination.
- Prepare and edit documents, presentations, and reports using tools like Microsoft Word, Excel, and PowerPoint.
- Serve as a liaison between executives and clients, maintaining strong communication and professionalism.
- Coordinate and organize meetings, including preparing agendas and handling logistics.
- Ensure compliance with company policies and maintain confidentiality in all interactions.
- Provide support for in-person office operations at least three days per week, with flexibility as needed.
- Handle travel arrangements, including booking flights, accommodations, and creating itineraries.
- Assist in managing client services within a corporate environment, such as advertising, marketing, or legal.
- Maintain a proactive approach to problem-solving and anticipate executive needs. Requirements - Proven experience as an Executive Assistant in a corporate setting, preferably within client-focused industries such as advertising, marketing, or legal.
- Expert-level proficiency in Microsoft Outlook, specifically for calendar management.
- Strong skills in Microsoft Word, Excel, and PowerPoint.
- Ability to work on-site at least three days per week, with flexibility for changes.
- Fully vaccinated in accordance with company policies.
- Exceptional organizational and multitasking abilities.
- Detail-oriented approach with excellent communication skills.
- Commitment to maintaining confidentiality and handling sensitive information with discretion. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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5
Executive Assistant
92708 Fountain Valley, California
Adecco US, Inc.
Posted today
Job Viewed
Job Description
Adecco is currently assisting our local client recruiting for Executive Assistant for a prestige's client located in Fountain Valley, CA. The Executive Assistant will support the Division Heads and play a critical role in ensuring the smooth operation of daily executive-level functions. This is a dynamic, fast-paced role suited for a detail-oriented individual who can manage multiple priorities with professionalism and discretion. The position reports directly to the COO and offers the potential to transition to a full-time hire.
**Payrate:** $25.01 - $2.00 DOE
**Schedules:** Monday - Friday 7:00am to 4:00pm with overtime required and Flexibility to adapt to schedule changes based on client needs.
**Responsibilities** :
· Provide calendar and administrative support to Division Head(s).
· Coordinate complex executive calendars, meetings, travel arrangements, and conference calls.
· Proactively identify and resolve scheduling conflicts.
· Manage meeting logistics including setup, materials, and catering.
· Prepare reports, presentations, and written communications.
· Submit and reconcile detailed expense reports via Concur.
· Act as the liaison for employee transfers, onboarding, and department communication.
· Maintain division-specific systems and software.
· Handle highly confidential correspondence and information.
· Support special projects and additional duties as assigned.
· Work independently with minimal supervision while managing multiple deadlines.
**Qualifications**
· High school diploma required; Bachelor's degree preferred.
· Minimum of 2 years of Executive Assistant experience, ideally supporting senior leadership.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong written and verbal communication skills.
· Exceptionally organized with a high attention to detail.
· Adaptable, reliable, and able to work effectively with diverse personalities.
· Flexibility to adapt to schedule changes based on client needs.
_This is a unique opportunity for someone who thrives in a support role and enjoys wearing multiple hats. If you're resourceful, proactive, and ready to make an impact, we encourage you to apply._
_Click on apply now for instant consideration!_
_Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit:_ _ _The Company will consider qualified applicants with arrest and conviction records._
**Pay Details:** $25.01 to $32.00 p r hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
**Payrate:** $25.01 - $2.00 DOE
**Schedules:** Monday - Friday 7:00am to 4:00pm with overtime required and Flexibility to adapt to schedule changes based on client needs.
**Responsibilities** :
· Provide calendar and administrative support to Division Head(s).
· Coordinate complex executive calendars, meetings, travel arrangements, and conference calls.
· Proactively identify and resolve scheduling conflicts.
· Manage meeting logistics including setup, materials, and catering.
· Prepare reports, presentations, and written communications.
· Submit and reconcile detailed expense reports via Concur.
· Act as the liaison for employee transfers, onboarding, and department communication.
· Maintain division-specific systems and software.
· Handle highly confidential correspondence and information.
· Support special projects and additional duties as assigned.
· Work independently with minimal supervision while managing multiple deadlines.
**Qualifications**
· High school diploma required; Bachelor's degree preferred.
· Minimum of 2 years of Executive Assistant experience, ideally supporting senior leadership.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
· Strong written and verbal communication skills.
· Exceptionally organized with a high attention to detail.
· Adaptable, reliable, and able to work effectively with diverse personalities.
· Flexibility to adapt to schedule changes based on client needs.
_This is a unique opportunity for someone who thrives in a support role and enjoys wearing multiple hats. If you're resourceful, proactive, and ready to make an impact, we encourage you to apply._
_Click on apply now for instant consideration!_
_Equal Opportunity Employer/Veterans/Disabled. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit:_ _ _The Company will consider qualified applicants with arrest and conviction records._
**Pay Details:** $25.01 to $32.00 p r hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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6
Executive Assistant
Burbank, California
The Walt Disney Company (Corporate)
Posted today
Job Viewed
Job Description
About the Role & Team
At Disney, we are storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
What You Will Do
Disney Entertainment's Technology Legal Group is seeking Executive Assistant (Secretary IV). This role will report and provide support to the Assistant Chief Counsel, Technology Legal as well as other legal professionals within the group.
The responsibilities of the role include managing workflow, setting up new matter files, tracking projects status, calendaring and scheduling, handling complex communications, and assisting with on-site needs.
This role will be a vital part of the support team that keeps the Technology Legal Group moving by responding quickly, anticipating executives' and teams' needs, and staying one step ahead. Above all else, the successful candidate should be a friendly face who is always willing to help
This role is a full-time nonexempt position, is based on-site in Burbank, California, and please note relocation will not be available.
The successful candidate must be a highly organized, detail-oriented, proactive, adaptable person with excellent written and verbal communication skills. The successful candidate must have the ability to communicate effectively and multitask in a fast-paced environment while maintaining a sense of humor, a willingness to pitch in and help when needed and interacting well with all levels of personnel.
JOB RESPONSIBILITIES:
- Manage and prioritize the workflow of legal agreements using e-signature tools, ensuring timely tracking and execution
- Utilize client-specific tools used for routing agreements for signatures, and confirm authorized signatories in company database
- Upload and organize legal documents in department databases, enhancing retrieval efficiency for team members, and update attorney matter logs
- Manage calendars including scheduling meetings and appointments, and collaborate with administrative teams to effectively schedule meetings and streamline communication
- Conduct thorough contract searches across multiple repositories, increasing access to critical documentation
- Prepare and submit travel and expense reports
- Draft correspondence, manage incoming/outgoing mail and prioritize incoming communications
- Coordinate logistics for meetings, including room bookings and audiovisual set-up
- Maintain files, coordinate pickup and delivery of materials as requested including scheduling courier and overnight services
- Consistently maintain standards of strict confidentiality with respects to all matters and documents
- Support and collaborate on research projects and department projects as requested
- Anticipate and avoid potential timing issues to ensure matters run seamlessly/on time
- Flexible in terms of hours worked – i.e., some days might be longer, others shorter
- Perform special projects and other related duties as assigned or requested
Required Qualifications & Skills
- 3+ years of relevant experience
- Interact well with all levels of personnel
- Work effectively in a team-oriented environment
- Must have the ability to be flexible in work situations
- Must have superior organizational skills with the ability to multi-task, prioritize workload efficiently and effectively
- Strong computing skills, including proficiency in Microsoft Word, Excel, Outlook, and DocuSign
- Experience with NetDocuments preferable
- Must be detail-oriented, with accurate input and proofreading skills
- Must be able to work efficiently in a fast-paced, demanding environment while effectively managing deadlines
- Familiarity with technology-related matters preferred
- Self-starter with ability to multi-task, excellent work ethic and commitment to professionalism
Education
- Required: High school degree or equivalent
- Preferred: Bachelor's degree
#CORP_Media #twdcmedia
The hiring range for this position in Los Angeles area is $64,300 to $86,200 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate's geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
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7
Executive Assistant
Los Angeles, California
Novate Legal Search
Posted 16 days ago
Job Viewed
Job Description
OVERVIEW : Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing.
RESPONSIBILITIES
- Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications)
- Draft correspondence
- Coordinate agreement approvals and execution
- Track transaction negotiations and documents
- File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
- Handle word processing, employing correct grammar, spelling, and formatting
- Create spreadsheets
- Schedule calls, videoconferences, and meetings
- Process new client/matter requests
- Maintain contact lists and calendars
- Enter billable time in billing program and prepare expense reports
- Screen, direct, and prioritize incoming calls as well as multiple assignments.
CHARACTERISTICS FOR SUCCESS
- Must be well organized, highly efficient and pay close attention to the details
- Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
- Resourceful and creative problem solver
- Excels when multi taking, meeting deadlines in fast paced environments
- Experience working with contracts in an entertainment environment
- High level of integrity, discretion and handling confidential information
- Professional with a collegial manner; able to interface with clients and other professionals
- 3 years+ experience required working as a productive Legal/Business Affairs Assistant
- Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
- Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
- Law Firm Experience a plus
Apply Now
8
Executive Assistant
Los Angeles, California
Novate Legal Search
Posted 16 days ago
Job Viewed
Job Description
Executive Assistant for busy Law Firm:
RESPONSIBILITIES
- Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar
- Draft correspondence
- Coordinate agreement approvals and execution
- Track transaction negotiations and documents
- File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol
- Handle word processing, employing correct grammar, spelling, and formatting
- Create & update spreadsheets
- Schedule calls, videoconferences, and meetings
- Process new client/matter requests
- Maintain contact lists and calendars
- Enter billable time in billing program and prepare expense reports
- Screen, direct, and prioritize incoming calls as well as multiple assignments.
CHARACTERISTICS FOR SUCCESS
- Must be well organized, highly efficient and pay close attention to the details
- Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks
- Resourceful and creative problem solver
- Excels when multi taking, meeting deadlines in fast paced environments
- Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory)
- High level of integrity, discretion and handling confidential information
- Professional with a collegial manner; able to interface with clients and other professionals
- 3 years+ experience required working as a productive Legal Assistant
- Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system
- Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude
- Able to communicate with clients who are primarily Latin artists
Apply Now
9