2,173 Office Management jobs in the United States
Executive Assistant
Posted 9 days ago
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We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Company Details
Office Management Specialist
Posted today
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We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
Accountant/Office Management
Posted 5 days ago
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Job Description
Robert Half is working with a highly respected construction client on the North Shore looking for an Accountant to join their team. This is a permanent role, reporting into a Director, that will largely support accounts payable, accounts receivable, and month end close functions. Our client is looking for someone with at least 5 years of experience, and any prior knowledge of QuickBooks would be nice to have. Prior experience in the construction industry would be preferred too.
Starting salary for this opportunity is around $70,000 - $90,000 + bonus. There's competitive benefits offered too.
If interested in, and qualified for this Accountant role please apply to this listing, or email !
Requirements - Minimum of 3 years of experience in bookkeeping or office management roles.
- Proficiency in accounting software systems, including QuickBooks.
- Strong knowledge of accounting principles and functions, including AP and AR.
- Advanced skills in Microsoft Excel for financial analysis and reporting.
- Exceptional attention to detail and organizational skills.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Strong communication skills to interact professionally with vendors, clients, and team members.
- Familiarity with payroll processing and compliance requirements.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Operations Supervisor - Office Management
Posted today
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Responsible for leading all aspects of day-to-day office and client services (producer support) activities for defined business lines on a local basis. Will partner closely with business operations (P&L), human resources, digital & technology, research, marketing, and facilities. Assures implementation of national operational strategies and coordinates efforts to integrate company services for clients, both internally and externally.
With local leadership, act as business partner for efficient and strategic operations through continuous review and improvement of processes, raise to and work with leadership to resolve conflicting priorities, set S.M.A.R.T goals for employees that are linked to the strategic objectives of the organization and leadership; handle day-to-day issues as they arise. Act as liaison between operations and leadership and clients.
Responsible for performing and/or leading all aspects of activities related to office services operations including office facilities/supplies/equipment, vendor relationship management, special events, etc.
Responsible for a wide range of employment activities for an office including recruitment, selection, on-boarding/new hire orientation, coaching, mentorship, and training. In partnership with operations managers and human resources, as appropriate, will also support performance management and terminations.
Partners with marketing manager to ensure effective marketing service delivery, business promotion, advertisement, and public relations. Help to support local accounting and finance activities including payables, revenue transactions, forecasting, and budgeting. Responsible for the real estate and business licensing processes to ensure full compliance with state and local licensing requirements. Will act as a backup resource to support any function, as the need arises.
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Bachelor's degree (BA/BS) preferred. 3+ years supervisory experience support to teams of professionals. Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis. Strong problem solving, interpersonal, and organizational skills. Experience with Microsoft Office Suite required and the ability to edit templates in Power Point and/or Adobe InDesign. Strong marketing knowledge desirable. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values respect, integrity, service, and excellence and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications. We offer a competitive compensation package, complete with benefits (medical/dental/vision/401(k)/disability/paid holidays/vacation). CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada). CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans).
Operations Supervisor - Office Management
Posted 1 day ago
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Job Description
Job ID
217317
Posted
24-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Louisville - Kentucky - United States of America
**About the role:**
Responsible for leading all aspects of day-to-day Office and Client Services (producer support) activities for defined business lines on a local basis. Will partner closely with Business Operations (P&L), Human Resources, Digital & Technology, Research, Marketing, and Facilities. Assures implementation of national operational strategies and coordinates efforts to integrate company services for clients, both internally and externally.
**What you'll do:**
+ With local leadership, act as business partner for efficient and strategic operations through continuous review and improvement of processes, raise to and work with leadership to resolve conflicting priorities, set S.M.A.R.T goals for employees that are linked to the strategic objectives of the organization and leadership; handle day-to-day issues as they arise. Act as liaison between operations and leadership and clients.
+ Responsible for performing and/or leading all aspects of activities related to office services operations including office facilities/supplies/equipment, vendor relationship management, special events, etc.
+ Responsible for a wide range of employment activities for an office including recruitment, selection, on-boarding/new hire orientation, coaching, mentorship and training. In partnership with Operations Managers and Human Resources, as appropriate, will also support performance management and terminations.
+ Partners with marketing manager to ensure effective marketing service delivery, business promotion, advertisement and public relations.
+ Help to support local accounting and finance activities including payables, revenue transactions, forecasting and budgeting.
+ Responsible for the Real Estate and Business licensing processes to ensure full compliance with state and local licensing requirements.
+ Will act as a backup resource to support any function, as the need arises.
**What you'll need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ Bachelor's Degree (BA/BS) preferred.
+ 3+ years supervisory experience support to teams of professionals
+ Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis.
+ Strong problem solving, interpersonal and organizational skills.
+ Experience with Microsoft Office Suite required and the ability to edit templates in Power Point and/or Adobe InDesign.
+ Strong marketing knowledge desirable.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE?**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Finance and Office Management Specialist
Posted 16 days ago
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Job Description
Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.
Field Office Management Specialist II
Posted today
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Job Description
Olgoonik is an Equal Opportunity Employer
Overview:
The incumbent serves as a Support Services Specialist providing a wide range of administrative
support and assistance to the staff of the Miami, Florida Field Office, U.S. Department of State, Bureau of Diplomatic Security (DS), Office of Domestic Operations. Special agents assigned to the Miami, Florida Field Office conduct criminal investigations of passports, visas, and general fraud; protect the Secretary of State, and visiting foreign dignitaries; provide temporary duty support to other domestic and foreign DS offices; and maintain liaison with local, state, and federal law enforcement officials.
Primary Responsibilities:
- Provides general administrative support to the Field Office Program Office, Field Offices and Resident Offices.
- Acquires require support services for the Miami, Florida Field Office directly from Department central service providers or from commercial sources, often through the Department’s acquisitions processes.
- Provides telecommunications support related to mobile telephone equipment, voicemail and office equipment such as copiers, fax machines and scanners.
- Supports requests for visas, assists with the renewal of expiring diplomatic passports and travel credit cards, administers the 2nd passport program, and ensures the required applications are completed for diplomatic passports visas/on behalf of the field office senior management, and coordinates with the Bureau of Consular Affairs to ensure the delivery of visa applications and pick-up of visas from foreign missions.
- Records management and disposition advice and guidance.
- Provides audiovisual and logistical support for conferences and large gatherings.
- Administers the Manpower and Time keeping functions, collaborating with the office management team and the special agents to ensure that the personnel system is maintained and reflects accurately the office personnel status.
- Administers on boarding of new agents, transferring agents and employees by creating, transferring and ensuring the validity of computer access profiles and accounts.
- Facilitates the issuance and administration of the mobile telecommunication devices and acts as liaison with the Service Desk to troubleshoot and reconfigure profiles and accounts for seamless mobile telecommunication service.
- Employs the Non-Expendable Property Accounting (NEPA) automated system to label, record, generate periodic reports on dollar value of property held, conduct physical inventories of office equipment and furnishings held by the organization, certify inventory accuracy, generate excess property reports, and arrange for removal of excess items; oversee mail and file operations, assist field office Security Officer by coordinating requests for various categories of secured access to both DS and other federal buildings within the FLFO operational area for both DS and contract employees.
- Serves as an operational information resource to his/her functional chief or supervisor at meetings and conferences on support services matters, provides factual details to the functional chief or supervisor for use in discussing Support Services plans and issues, takes note of opposing points of view, and contributes to oral and written reports for management.
- Maintains liaison with staff members of relevant Department or external organizations (e.g., various facilities management, supply, and acquisitions offices within the Bureau of Administration, various offices within the Bureau of Diplomatic Security.
- Performs duties assigned to the Administrative Officer when required.
- Performs other duties as assigned.
Supervisory Responsibilities:
- There are no supervisory duties.
Education and/or Experience:
- A minimum high school diploma with one or more years of experience in multi-faceted administrative support services.
- Experience using qualitative and quantitative analytical techniques for use with Excel and PowerPoint in graphing; and calculation of means, modes, standard deviations, or similar statistical measures.
Knowledge, Skills, and Abilities:
- Must be a US citizen and possess or be able to obtain/maintain a minimum SECRET clearance.
- Knowledge and skill in applying analytical and evaluative techniques to resolve support services issues or problems of a procedural nature or in which facts and applicable guidelines are clearcut.
- Knowledge of administrative practices and procedures common to the Department of State organizations, such as those pertaining to areas of responsibility and channels of communication, delegation of authority, routing of correspondence, filing systems and storage of files and records.
- Ability to conduct interviews with supervisors and employees to obtain information about organizational missions, functions and work procedures.
- Ability to apply effective critical thinking and knowledge of organizational and office management practices to evaluate the legitimacy and relative priority of requested services, contribute to the development of support services guidelines and procedures, negotiate with service providers, manage projects, and assess the quality of contractors’ performance.
- A valid driver’s license is required
Certificates, Licenses, Registrations:
- Valid driver’s license and U.S. citizenship are required.
Security Clearance:
- SECRET Level Required
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds.
Work Environment:
General office environment. Travel may be required.
Olgoonik is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.
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Head of Human Resources and Office Management
Posted today
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Fully covered premiums for medical, dental, vision, STD, LTD, and life insurance.
Employees can opt for additional coverage, including hospital, cancer, accident insurance, and voluntary life policies.
Take advantage of our generous retirement plan with a competitive company match, effective immediately.
PTO: Enjoy a generous paid time off policy.
We encourage employee growth by offering financial assistance for further education.
+ The Vice President of Marketing is a strategic leadership role focused on driving revenue growth through innovative marketing strategies, leveraging AI-driven insights, and collaborating with external partners to enhance brand positioning. This executive will oversee a small team, fostering creativity and aligning marketing initiatives with business objectives.
The VP of Marketing will build and manage a high-performing marketing team, collaborate with sales, product, and customer success teams, and mentor junior staff. The role includes presenting marketing strategies, performance reports, and addressing interpersonal or performance-related issues within the team.
Marketing Strategy: Develop and execute comprehensive marketing plans aligned with business goals, accelerating revenue growth.
Collaboration: Work with external agencies, consultants, and technology partners to bring innovative marketing ideas, staying ahead of industry trends, AI technologies, and data-driven techniques.
Utilize AI-powered tools for customer segmentation, personalized campaigns, predictive analytics, content optimization, A/B testing, and dynamic pricing strategies.
Performance Tracking: Establish KPIs to measure marketing effectiveness and ROI, focusing on lead generation, customer acquisition, and retention.
Brand Strategy: Lead brand development, ensuring consistency across all channels, conducting market research, and refining go-to-market strategies.
Content and Digital Marketing: Oversee content marketing, digital advertising, social media, and public relations to increase brand awareness.
Education/Certifications/Licenses: Required: Bachelor’s or Master’s degree in Marketing, Business, or related field.
Experience: 10+ years of progressive marketing leadership experience, including proven success in driving revenue growth, leveraging AI tools, and working in technology or digital-first industries. Familiarity with platforms like HubSpot, Salesforce Einstein, Google Ads, and Meta is preferred.
Strong leadership, innovative strategy execution, decision-making, problem-solving, and AI marketing knowledge. Expertise in lead generation, customer acquisition, retention strategies, and marketing attribution models. Prolonged desk work, occasional travel, ability to work under pressure, and manage multiple projects with flexibility.
Primarily office-based with some travel, standard business hours, and virtual meetings using video conferencing tools.
This role is ideal for a results-driven, forward-thinking leader with expertise in AI-driven marketing strategies, capable of managing a team and collaborating across departments to achieve business objectives. Finance is a pivotal leadership role responsible for overseeing the financial health of a contracting company. Key responsibilities include strategic financial management, project cost control, and enhancing operational efficiency. Ideal candidates will possess extensive experience in construction finance, covering project accounting, cost analysis, and compliance. They will ensure financial stability while supporting company growth objectives.
Initially, the role does not include direct supervision but will evolve into a supervisory position as the company expands. Responsibilities will include mentoring the finance team, identifying training needs, conducting performance evaluations, and ensuring adherence to company policies and regulatory requirements.
Financial Leadership: Develop and execute financial strategies aligned with company goals, advising the CEO and executive team on profitability, risks, and growth opportunities. Manage cash flow to ensure liquidity for operations and projects.
Budgeting and Forecasting: Lead annual budgeting, monitor project budgets, and provide financial forecasts including revenue projections and profitability analyses.
Construction Finance and Project Costing: Oversee financial aspects of construction projects, collaborate with Superintendents and Project Managers on cost tracking and performance metrics.
Financial Reporting and Compliance: Ensure accurate and timely financial statements, compliance with GAAP and regulatory standards, and coordinate audits and tax filings.
Risk Management: Identify and mitigate financial risks, implement internal controls, and manage insurance coverage related to construction activities.
Stakeholder Collaboration: Collaborate across departments and build relationships with external stakeholders, preparing financial presentations for executive leadership and board meetings.
Education/Certifications/Licenses: Required: Bachelor’s degree in Finance, Accounting, Economics, or related field. Preferred: CPA, CMA, or MBA.
Extensive experience in construction or contracting, managing multi-million-dollar budgets and financial operations.
Required Skills/Abilities: Deep understanding of construction accounting principles, proficiency in financial software and Excel, strong analytical and problem-solving skills, excellent communication and negotiation abilities, and strategic financial planning expertise.
Primarily office-based with some travel, standard business hours with flexibility, use of video conferencing tools, and adaptability to the construction industry’s dynamic financial cycles.
This role requires a strategic thinker with strong financial acumen and leadership skills, capable of driving financial initiatives in a challenging construction environment.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.
Director of Office Management & Business Operations - Construction Industry
Posted today
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Job Description
Job Openings Company Overview We are the U.S. branch of Bando Construction , a leading Korean construction company with a strong reputation in global real estate development and construction. Our U.S. projects include the successful completion of a 252-unit apartment building in Koreatown, Los Angeles , and we are currently working on additional apartment development projects. Additionally, we manage residential and commercial properties in New York, ensuring stable operations and continuous growth. We are looking for talented professionals to join our team in Los Angeles. If you are passionate about construction and business operations, we invite you to apply for one of the following positions: 1. Office Management Director Location: Los Angeles, CA, USA Key Responsibilities Financial & Accounting Management – Oversee budgeting, accounting, and financial reporting. Business Operations & Strategic Support – Develop and implement operational strategies for efficiency. Organization & HR Management – Manage HR processes, office administration, and team coordination. Qualifications Relevant work experience (construction industry experience preferred). Fluent in Korean and English (business-level communication required). Strong understanding of financial and accounting processes . Experience in organizational management and process improvement . Must be legally authorized to work in the U.S. Employment Conditions & Benefits Work Hours: Monday to Friday (full-time). Salary: Negotiable (based on experience and qualifications). Benefits: Health, dental, and vision insurance (80% coverage). Paid Time Off (PTO) and sick leave. Fuel reimbursement How to Apply Interested candidates should submit their resume and cover letter via email. For inquiries, please contact us at . Join our team and build your future with us! #J-18808-Ljbffr
Senior Manager Enterprise Change & Project Management Office Program Management
Posted today
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Senior Manager, Enterprise Change and Program Management Office (ECPMO) Program Management
The Sr. Manager, Enterprise Change and Program Management Office (ECPMO) Program Management is responsible for strategy, planning, and overseeing the successful delivery of the program's scope and objectives. They lead the planning and delivery strategy of multiple change initiatives for the bank's most complex horizontal efforts.
This role provides expert program delivery leadership and strategic guidance to senior executive leadership, delivery teams, business partners, and stakeholders to ensure enterprise change management processes are followed and program objectives are met.
The Enterprise Change and Project Management Office (ECPMO) is a centralized function that drives strategic alignment, governance, and delivery excellence across enterprise-wide initiatives, enabling effective change management, project execution, and business value realization.
Position Responsibilities: Project Execution/Risk Management- Provide leadership and oversight to highly complex, sizable enterprise programs.
- De-risk program delivery and ensure success of multiple change initiatives.
- Oversee delivery dependencies through leadership and cross-functional coordination.
- Develop enterprise program roadmaps, OKRs, and align change initiatives to meet objectives.
- Coordinate interdependencies for cross-functional alignment.
- Maintain artifacts like business cases, roadmaps, workforce planning, and timelines.
- Establish program charters, committees, and communication plans.
- Lead program tollgate approvals and stakeholder engagement.
- Monitor program health, identify impediments and risks.
- Facilitate governance forums and serve as SME.
- Ensure communication and alignment with change delivery teams and stakeholders.
- Manage vendor relationships and accountability.
- Create workforce planning and delivery strategy artifacts.
- Develop business cases for staffing needs.
- Ensure governance compliance.
- Anticipate risks and develop contingency strategies.
- Track and report on risks and issues.
- Manage program financials and develop business cases.
- Partner with finance for financial planning and reporting.
- Mentor and guide teams and stakeholders.
- Promote accountability and transparency.
- Foster a positive team environment.
- Improve program management processes and tools.
- Resolve disputes and arbitrate debates.
- Develop team members and assign workload appropriately.
- Handle personnel processes including hiring, performance, and retention.
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