92,466 Administrative Support jobs in the United States

We are seeking friendly, organized, and dependable individuals to join our team as Customer Service Representatives . This is an excellent opportunity for entry-level applicants who are eager to build valuable skills in office and administrative support. You’ll be the first point of contact for customers, helping answer questions, process orders, and ensure a smooth customer experience.

• Greet and assist customers in person, via phone, and by email
• Provide accurate information about products, services, and order status
• Resolve customer issues professionally and efficiently
• Maintain records of customer interactions
• Support administrative tasks such as filing, data entry, and managing documents
• Collaborate with team members to improve customer service processes

• High school diploma or GED required
• Strong communication and interpersonal skills
• Basic computer skills (email, data entry, Microsoft Office/Google Docs)
• Ability to stay organized and handle multiple tasks
• Positive attitude and willingness to learn
• No previous experience required—training will be provided

• Competitive hourly pay
• On-the-job training
• Opportunities for career growth
• A supportive and inclusive team environment
• Flexible scheduling options

• Provide comprehensive administrative support to the Program Director, faculty, and staff at the Northern Kentucky site.
• Maintain program records, schedules, and calendars.
• Coordinate travel, meetings, and event logistics for faculty and visiting staff.
• Process and track purchase orders, supply requisitions, and reimbursements.
• Take and distribute minutes for program faculty meetings and retreats.

• Communicate effectively with faculty, staff, students, and external partners.
• Draft and distribute internal communications, memos, and updates as needed.

• Assist with onboarding and communication for new PA students.
• Support admissions logistics (file organization, applicant communication as needed).
• Help manage assessment tracking, student files, and accreditation documentation.

• Monitor and maintain the physical site (e.g., office supplies, IT needs, facilities requests).
• Oversee filing systems (physical and electronic), ensuring confidentiality and organization.
• Support preparation of accreditation documents and reports in coordination with faculty and administrators.

• Excellent organizational, interpersonal, and communication skills.
• Proficiency with Microsoft Office Suite, Google Workspace, and office equipment.
• Ability to manage multiple priorities independently.

• Associate degree or higher in business, education, healthcare administration, or related field.
• Minimum of 2 years of administrative experience, preferably in higher education or a healthcare setting.
• Familiarity with PA program structures and accreditation requirements (e.g., ARC-PA).
• Experience working in a distributed campus or multi-site academic environment.

• Based at the Northern Kentucky Campus
• Regular collaboration with main campus via email, phone, and video conferencing.
• Must be able to manage office needs with minimal on-site supervision.

• Review correspondence generated by Learning Activity staff to ensure that the contents are consistent with Navy policies and procedures, and that it contains all pertinent information to avoid delays in processing.
• Responsible for administering the Site Mail Management Program, including picking up and dropping mail to/from the local post office, as appropriate.
• Administer the Site Files and Records program. Includes receipt, distribution processing, control and distribution of all incoming and outgoing correspondence, proper filing procedures, ensuring accurate and up-to-date files, and proper record disposal.
• Create and prepare message traffic for review and release upon leadership approval. Receive and re-distribute incoming message traffic locally as appropriate.
• Prepare award packages for military/civilian personnel for submission to CENSECFOR. Prepare military retirement-related correspondence and official ceremonial paperwork.
• Manage the Check-In/Check-Out process for the activity. When appropriate, provide coordination with the respective headquarters staff (i.e., Government Travel Charge Card (GTCC)). Conduct Site Indoctrination for new personnel. Track and coordinate travel of personnel in coordination with CENSECFOR. Prepare no-cost TAD orders as directed.
• Manage the Activity’s Printing Program in conjunction with guidance provided from headquarters staff. Oversee DAPS printing order coordination and tracking with DAPS office POC’s. Drop off and pick up printing projects from DAPS.
• Manage the Activity’s Directives Program in conjunction with guidance provided from headquarters staff.
• Prepare Navy and Marine Corps enlisted and officer fitness reports, and if appropriate, forward to CENSECFOR Administrative Officer for signature by Commanding Officer.
• Fulfill Privacy Act Office Administrator responsibilities, including semi-annual audits, and provide results to CENSECFOR Privacy Act Administrator.
• Function as the Activity’s alternate point of contact for the local Personnel Support Activity Detachment and/or Training Support Center Detachment. Role involves having access to Transaction Online Processing System (TOPS) for submission of ALL staff Electronic Service Record entries, coordinate with Personnel Support Activity Detachment (PSD) and have access to Navy Standard Integrated Personnel System (NSIPS) to verify Electronic Service Records in addition to acting in the capacity as the Command Leave Administrator (CLA) for active duty personnel via Navy E-Leave program, attend monthly Personnel Support Activity Detachment (PSD) training sessions, have access to Navy Enlisted Advancement System (NEAS) website and coordinate with the Naval Station Educational Services Officer to ensure all time in rate eligible personnel have the correct examinations ordered, worksheets are signed and any additional required documents are submitted prior to preset ESO deadlines to participate in the Navy Wide Advancement Examination, have command access to MyNavyAssignment (MNA) to view open requisitions and assist the activity with command rankings of personnel who apply for open requisitions. Work directly with and in support of the Command Career Counselor and Senior Enlisted Leader.
• Prepare Letters of Designation for activity personnel as required by directive, or per guidance provided by headquarters staff.
• Set up classrooms and ensure that all classroom material is available for convening classes. Prepare graduation certificates/PIM’s as appropriate, and coordinate with TSC Student Control office as necessary.
• Maintain and coordinate updates to the global address list user groups pertaining to the Learning Activity through HQ N6.
• Assist with maintaining the Shared Drive reviewing for PII, excess duplicate files, etc., working with local course leadership on content requirements.
• Function as the activity’s administrative assistant and track status of training. Coordinate training schedules with local small arms ranges, swimming pools, and simunition training facilities.
• Maintain training schedule, and associated documentation, on the Total Workforce Management Site (TWMS), MyNavyPortal (MNP), Navy eLearning (NeL), and FLTMPS websites. Update and maintain the training site web page.
• Update and submit the command status to CENSECFOR as directed.
• Create and update Bi-Weekly report for Activity Leadership, coordinating inputs with stakeholders for applicable sections.
• Draft and Coordinate inputs and routing of the daily Muster report for the Learning Activity.
• Maintain the IA (Information Assurance) checklist, as well as the tracking log. Perform spot checks and manage security of PII (Personally Identifiable Information).
• Maintain the Tickler system, ensuring compliance with all deadlines established by higher authority.
• Maintain all Division Officer records and Instructor Training Records for active duty personnel.
• Coordinate the General Military Training (GMT) training schedule and training records.
• Track funding balances and inventory receipt/distribution/management of Learning Activity purchase orders. Coordinate with Activity Leadership.
• Other tasks may be assigned based on emergent requirements or based on unique requirements of the Learning Activity.

• A High School diploma or GED
• A minimum of four (4) years administrative experience, with at least two (2) years in a Navy or Marine Corps environment
• Possess a valid driver’s license
• Ability to obtain a Favorable Tier 3 Background Investigation and a Secret Clearance where applicable.
• Complete all ethics training requirements set forth by NETC and CENSECFOR prior to working with students and staff.

• May be required to use computer screen for extensive periods of time.
• Occasional lifting of 15 to 20 lbs.
• Extended working hours and travel may be necessary 

• Reconcile and process monthly credit card transactions for the Webb community. Assist with service user inquiries, issue cards, report user-related changes including new users, terminating access, blocking cards, and reporting fraud.
• Provide general administrative support to team members, such as coordination of meeting logistics (i.e., board meeting, team meetings, events, etc.), copying, scanning, and mailing documents.
• Prepare board meeting minutes for Chief Financial Officer and Director of Operations.
• Maintain the annual compliance calendar to ensure the timely and accurate completion of all compliance and statistical reporting for government and professional agencies.
• Act as the primary back-up to the front desk:
  1. Answer all incoming telephone calls to the Schools and direct to the appropriate person or department.
  2. Cash Management and miscellaneous cash record keeping.
  3. Process all outgoing mail for students, faculty, and office staff (domestic and international).
  4. Receive and sort all incoming mail, distribute to campus mailboxes.
  5. Coordinate van key use, monitor van status concerning maintenance, athletics, weekends, special events, etc.
• Participate in emergency-related preparations.
• Other duties as assigned

• Track all incoming and outgoing contracts, and ensure that contracts are fully executed and filed electronically.
• Monitor ongoing insurance certificates with vendors.
• Track and maintain insurance certificates required by contracts.
• Serve as custodian of campus inventory, including maintaining evergreen lists of campus assets:
  1. Inventory items at the time of purchase, items in inventory, tracking movement, and when approved for disposal.
  2. Work closely with accounting staff to ensure that annual physical inventories are completed, and database records are current.
• Other duties as assigned

• Act as primary back-up to Accounting Analyst:
  1. Process Invoice Payments (petty cash, check, wire, and ACH)
  2. Gather new vendor information to prepare and file government reports (i.e., Sales Tax, California Form DE 542, IRS forms 1099 and 1096, and Nonresident vendors.
  3. Organize, maintain, and scan general ledgers and files. Assist with shredding and adhering to Webb retention policies.
  4. Answer accounts payable inquiries, resolve discrepancies, and provide requested information.
• Provide excellent customer service to students, parents, administration, and the public through in-person, telephone, electronic, or written communication.
• Other duties as assigned.

• Experience in independent schools or similar environments is highly preferred.
• Proficient computer skills necessary to create documents, spreadsheets, and/or forms in Microsoft Office (Word, Excel, PowerPoint) and other software programs as required by the position and the ability to learn various software programs used within the department(s).
• Excellent verbal and written communication skills. Ability to interact with administration, faculty, staff, students, and guests in a highly responsive and professional manner, be culturally sensitive, and maintain confidentiality.
• Proven success at working collaboratively and efficiently on a creative, diverse, and goal-oriented team.
• Must be able to multi-task in a fast-paced environment and be flexible with job assignments.
• Self-motivated, ability to multi-task, excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
• Demonstrate the highest level of integrity and competence in thought, word, and action.
• Strong organizational skills with attention to detail and accuracy in completing tasks.

• Contributes to the delivery of the mission, vision, and values of the school community.
• Demonstrates inclusive and equitable practices to ensure that all members of the community feel a sense of belonging.
• Follows community policies and procedures and models positive behavior.
• Works effectively as a team member and develops professional and productive relationships with colleagues.
• Understands boundaries and embraces responsibility for the care of students in loco parentis.
• Promotes a trust-based community by keeping appropriate confidence.
• Manages time effectively and meets deadlines and commitments.
• Communicates and responds to all school communications in a timely manner.
• Exhibits flexibility and adaptability to change as needed.