1,963 Office Management jobs in the United States
Administrative - Executive Assistant
Posted 26 days ago
Job Viewed
Job Description
Blue Rain Express Car Wash is a car wash business with two locations in Pelham and Hoover, Alabama, known for its fast and efficient service, eco-friendly practices, and focus on customer satisfaction. We are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.
Executive Assistant Responsibilities:- Preparing financial statements, reports, memos, invoices letters, and other documents.
- Answering phones and routing calls to the correct person or taking messages.
- Handling basic bookkeeping tasks.
- Filing and retrieving corporate records, documents, and reports.
- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Helping prepare for meetings.
- Accurately recording minutes from meetings.
- Greeting visitors and deciding if they should be able to meet with executives.
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Reading and analyzing incoming memos, submissions, and distributing them as needed.
- Making travel arrangements for executives.
- Performing office duties that include ordering supplies and managing a records database.
- Experience as a virtual assistant.
- Opening, sorting and distributing incoming faxes, emails, and other correspondence.
- Provide general administrative support.
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- High school diploma.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Company Details
Office Management Assistant
Posted 2 days ago
Job Viewed
Job Description
This is a 100% onsite role, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The position provides essential front desk and facilities support, ensuring smooth daily operations and a welcoming environment for staff and visitors.
Key Responsibilities
+ Provide reception coverage and relief, maintaining a professional and friendly front desk presence.
+ Manage the mail room as needed, including ordering supplies.
+ Receive and distribute local mail, courier, and overnight packages (UPS, FedEx).
+ Maintain kitchen areas, including replacing water filters and restocking supplies.
+ Coordinate service calls for general maintenance and repairs.
+ Ensure office vehicles are clean and well-maintained; oversee routine maintenance.
+ Set up internal and external meetings, including arranging food and supplies.
+ Assist with daily clean-up of conference rooms.
+ Handle daily recycling pick-up.
+ Support department moves, including relocating office wall systems, furniture, computers, and phones.
+ Promote a green workplace through sustainable practices.
+ Demonstrate a strong commitment to internal and external client service.
Required Skills
+ Data entry
+ Administrative support
+ Microsoft Office (Word, Outlook, Excel)
+ Front desk and receptionist duties
+ Customer service and phone handling
Preferred Qualifications
+ Effective oral and written communication skills
+ Strong interpersonal skills with the ability to engage all levels of staff
+ Welcoming, professional, and dependable demeanor
+ Exceptional multi-tasking and prioritization abilities
+ Strong customer service orientation
+ Highly organized with attention to detail
+ Ability to work independently and as part of a team
+ Basic proficiency in MS Word and Outlook
Experience Level
Entry-Level - Ideal for candidates seeking to grow in administrative and facilities support roles.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Aug 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Office Management Assistant
Posted 2 days ago
Job Viewed
Job Description
100% onsite Mon-Friday 8a.m-5p.m. Provide reception coverage and relief. ? Manage the mail room when required and order supplies. ? Receive and distribute local mail, courier and overnight (UPS, FedEx) packages. ? Maintain kitchen areas by replacing water filters and other supplies as needed. ? Make service calls for general maintenance and repairs. ? Make sure office vehicles are clean and in good running condition. Responsible for routine maintenance. ? Set up internal and external meetings and assists with arranging food and supplies. ? Assist with daily clean-up of conference rooms. ? Responsible for daily recycling pick-up. ? Coordinate department moves to include moving office wall systems, furniture, computers and telephones. ? Takes personal responsibility for fostering a green workplace through sustainable work practices. ? Fosters a commitment to external and internal client service
Skills
Data entry, Administrative support, Microsoft office, Support, Front desk, Receptionist customer service, Receptionist secretarial, Answering phones, basic excel, Administration, Outlook
Top Skills Details
Data entry,Administrative support,Microsoft office,Support,Front desk,Receptionist customer service,Receptionist secretarial,Answering phones
Additional Skills & Qualifications
Effective communication skills both oral and written. ? Great interpersonal skills and the ability to interact with all levels of staff. ? Welcoming, friendly, professional, reliable and dependable. ? Expert multi-tasker and prioritizer. ? Strong customer service orientation. ? Ability to work efficiently, in an organized manner and with attention to detail. ? Ability to work independently with little to no supervision and in a team environment. ? Entry-level computer skills in MS Word and Outlook.
Experience Level
Entry Level
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Aug 12, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Office Management Assistant
Posted 2 days ago
Job Viewed
Job Description
100% onsite Mon-Friday 8a.m-5p.m. Provide reception coverage and relief. ? Manage the mail room when required and order supplies. ? Receive and distribute local mail, courier and overnight (UPS, FedEx) packages. ? Maintain kitchen areas by replacing water filters and other supplies as needed. ? Make service calls for general maintenance and repairs. ? Make sure office vehicles are clean and in good running condition. Responsible for routine maintenance. ? Set up internal and external meetings and assists with arranging food and supplies. ? Assist with daily clean-up of conference rooms. ? Responsible for daily recycling pick-up. ? Coordinate department moves to include moving office wall systems, furniture, computers and telephones. ? Takes personal responsibility for fostering a green workplace through sustainable work practices. ? Fosters a commitment to external and internal client service
Skills
Data entry, Administrative support, Microsoft office, Support, Front desk, Receptionist customer service, Receptionist secretarial, Answering phones, basic excel, Administration, Outlook
Top Skills Details
Data entry,Administrative support,Microsoft office,Support,Front desk,Receptionist customer service,Receptionist secretarial,Answering phones
Additional Skills & Qualifications
Effective communication skills both oral and written. ? Great interpersonal skills and the ability to interact with all levels of staff. ? Welcoming, friendly, professional, reliable and dependable. ? Expert multi-tasker and prioritizer. ? Strong customer service orientation. ? Ability to work efficiently, in an organized manner and with attention to detail. ? Ability to work independently with little to no supervision and in a team environment. ? Entry-level computer skills in MS Word and Outlook.
Experience Level
Entry Level
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Seattle,WA.
Application Deadline
This position is anticipated to close on Aug 12, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.
Office Management Specialist
Posted 3 days ago
Job Viewed
Job Description
We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.
Koniag Emerging Technologies, LLC is seeking a highly organized and proactive Office Management Specialist to provide comprehensive administrative support to individual program offices and office directors. This role requires a bachelor's degree from an accredited institution, proficiency in Microsoft Office Suite, excellent communication skills, and a strong understanding of office operations and procedures.
The Office Management Specialist must be a self-motivated team player with a positive attitude, committed to ensuring excellence in office operations and administrative functions. Let me know if you need any additional details for this role.
**Essential Functions, Responsibilities & Duties may include, but are not limited to:**
The Office Management Specialist will be responsible for the following tasks:
+ Provide general support to individual program offices and office directors, ensuring smooth and efficient operations.
+ Maintain and keep office calendars up-to-date, making logistical arrangements for meetings and coordinating visitor clearances and escorts.
+ Manage incoming and outgoing telephone calls, directing inquiries to appropriate staff members.
+ Complete time and attendance requirements accurately and in a timely manner.
+ Initiate procurement requests for the office, ensuring adequate supplies and resources are available.
+ Make travel arrangements for staff members and maintain travel logs while staff is on travel.
+ Assist in preparing correspondence, including proofreading and formatting documents as needed.
+ Conduct daily mail runs to the front office, ensuring prompt and efficient distribution of mail and packages.
+ Monitor and ensure adequate supplies are available for the office, and aid in requesting new supplies when needed.
+ Make necessary arrangements for incoming INL staff, including securing IT log-on credentials, handling safe combinations, preparing door signs, distributing supplies, and other preparations.
+ Follow up with other INL offices on BPA calls related to office repairs, new equipment requests, movement of phones or computers, or other tasks as required.
+ Other duties as assigned
**Requirements:**
**Education:**
+ Bachelor's degree from an accredited institution.
**Work Experience, Knowledge, Skills & Abilities:**
+ For a position in the U.S., must be a U.S. Citizen or legal U.S. resident; for a position outside the U.S., any citizenship (U.S., Third Country National (TCN), and Local National (LN)) is allowable.
+ Knowledge of and demonstrated experience using Microsoft Office Suite.
+ Knowledge of and skill in the correct usage of English grammar, spelling, punctuation, capitalization, and style.
+ Demonstrated experience in using the telephone and voicemail systems.
**Desired Skills and Competencies:**
+ Minimum 3-5 years of progressive office/facilities coordination experience
+ Exceptional written and verbal communication abilities
+ Proficiency in Microsoft Office Suite and office productivity software
+ Outstanding organization skills and ability to multi-task in a fast-paced setting
+ Excellent customer service skills with diplomacy working across diverse teams
+ Knowledge of office management procedures, record keeping and data entry
+ Quick learner with ability to follow detailed instructions without close supervision
**Our Equal Employment Opportunity Policy**
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at or by calling to request accommodation.
_Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _ _._
**_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_**
**Job Details**
**Job Family** **Proposal Positions**
**Pay Type** **Salary**
Operations Supervisor - Office Management
Posted today
Job Viewed
Job Description
Job ID
217317
Posted
24-Jul-2025
Service line
Advisory Segment
Role type
Full-time
Areas of Interest
Administrative
Location(s)
Louisville - Kentucky - United States of America
**About the role:**
Responsible for leading all aspects of day-to-day Office and Client Services (producer support) activities for defined business lines on a local basis. Will partner closely with Business Operations (P&L), Human Resources, Digital & Technology, Research, Marketing, and Facilities. Assures implementation of national operational strategies and coordinates efforts to integrate company services for clients, both internally and externally.
**What you'll do:**
+ With local leadership, act as business partner for efficient and strategic operations through continuous review and improvement of processes, raise to and work with leadership to resolve conflicting priorities, set S.M.A.R.T goals for employees that are linked to the strategic objectives of the organization and leadership; handle day-to-day issues as they arise. Act as liaison between operations and leadership and clients.
+ Responsible for performing and/or leading all aspects of activities related to office services operations including office facilities/supplies/equipment, vendor relationship management, special events, etc.
+ Responsible for a wide range of employment activities for an office including recruitment, selection, on-boarding/new hire orientation, coaching, mentorship and training. In partnership with Operations Managers and Human Resources, as appropriate, will also support performance management and terminations.
+ Partners with marketing manager to ensure effective marketing service delivery, business promotion, advertisement and public relations.
+ Help to support local accounting and finance activities including payables, revenue transactions, forecasting and budgeting.
+ Responsible for the Real Estate and Business licensing processes to ensure full compliance with state and local licensing requirements.
+ Will act as a backup resource to support any function, as the need arises.
**What you'll need:**
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
+ Bachelor's Degree (BA/BS) preferred.
+ 3+ years supervisory experience support to teams of professionals
+ Ability to calculate figures such as percentages, discounts, and commissions and basic knowledge of financial terms and concepts with the ability to conduct basic financial analysis.
+ Strong problem solving, interpersonal and organizational skills.
+ Experience with Microsoft Office Suite required and the ability to edit templates in Power Point and/or Adobe InDesign.
+ Strong marketing knowledge desirable.
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
**Why CBRE?**
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.
**Our Values in Hiring**
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
We offer a competitive compensation package, complete with benefits (Medical/Dental/Vision/401(k)/Disability/Paid holidays/vacation).
**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at +1 (U.S.) and +1 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
Finance and Office Management Specialist
Posted 10 days ago
Job Viewed
Job Description
Candidates Request Form 1 Job Title Finance and Office Management Specialist 2 Client Company/Dept. Name Department of the Navy 3 ddress NAVAL POSTGRADUATE SCHOOL
LAN HOWARD
1 UNIVERSITY CIRCLE
WATKINS HALL
MONTEREY C City Name Montrey State Name CA-Californi Zip Code If others (Address) 4 5 6 Duration of the project Project Start Date: 07-07-2024 Project End Date 07-06-2025 Due date for Resume submission June 26, 2024 7 No. of Openings 1 No. of Maximum Submissions 3 8 Job Description The contractor shall only fulfill the function of data entry, tracking, and reporting for financial tracking. The contractor shall not make any budgeting and/or financial determinations.The contractor shall compile, maintain, and track fiscal information of EAG from ERP and DTS and internal tracing of procurements, prepare financial reports inExcel format, and provide weekly financial reports (template tobe provided) to theChair andAssociateChair on the status ofthe EAG's financials. There are 15-20 accounts that require tracking at any given time.
3.2.2 The contractor shall create Excelspreadsheets and graphs(template to be provided) that track and illustrate budget summaries, Network Activities (NWAs), expenditures, obligations, commitments, andbalance data fromERP. There are I5-20 accounts thatrequire tracking at any given time. These accounts usually change each fiscal year.
3.2.3 The contractor shall coordinate with internal stakeholders involved in the financial processes of the EAG, in order to meet the group's mission.
3.3 This contractor shall track EAG research proposals internal to NPS by generating the Research and Sponsored Programs Office (RSPO) required paperwork, routing inside NPS for signature, and tracking with the RSPO to ensure a NWA is set up and ready for usage. The contractor shall also be responsible for tracking research and non-procurement SOWs, budgets, and all subsequent routing of related documentation. There are approximately 20 research proposals each year.
3.4 The contractor shall support the group in preparing and planning EAG workshop approval packages.
The contractor shall coordinate the approvedworkshopsinaccordancewiththeproposed plan. During workshops,thecontractorshallrespond to requests for information from participants and draft a report of workshop minutes, including after-action itemsfor execution by Government and/or Stakeholders for each
ction item. Each year EAG executes approximately 10-15workshops and short courses, which require this support. 9 Skill set info Minimum of three years' experience in an administrative support role in a government, military, or
cademic setting
• Minimum three years' experience in the use of Microsoft Office Suite software and the Mac
Operating System (OS)
• Minimum of three years working with Microsoft Excel to compile financial data and prepare
spreadsheet report
• Minimum of three years' experience working with government travel and financial regulations and policies,
specifically DTS, and at least one year working with ERP 10 Education 11 Certifications (if required) Must have a favorably completed NACI or T1 investigation equivalent including a FBI
fingerprint check prior to installation access. 12 Documentation Required for submission Letters of Intent required 13 Work Hours Monday thru Friday, 8:00 AM to 5:00 PM PST except Federal
holidays 14 ccount Manager Name (Proposal Team) 15 Work authorization required US Citizen Only 16 Relocation is accepted Yes 17 Remote work No 18 dditional Notes if any The position, focused on finance and office management, will occur in Monterey, CA. The contractor shall be required to interact with in-place support functions at NPS. Should have good federal work experience and required clearance.
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Office Management Specialists/Administrative Assistants
Posted 3 days ago
Job Viewed
Job Description
**Responsibilities**
+ Receives, schedules, refers calls and visitors from the public and other agency personnel as appropriate. Handles requests on behalf of office staff; Refers requests they cannot answer to appropriate staff or to correct office or official. Schedules appointments for staff members or immediate supervisors and makes commitments to attend meetings, luncheons, etc.
+ Responds to administrative problems brought to the supervisor's attention by member of the staff or management officials, as well as independently resolves issues in area of responsibility. Prepares responses to inquiries for information, addresses telephonic inquiries, and works to ensure basic information is available on websites.
+ Maintains the Director and Deputy Directors calendars and appointments; establishes priorities and assures obligations met; arrange for meetings and conferences and inform participants. Compiles files/supporting documents on topics to discuss.
+ Prepares travel authorizations for Director or staff member as requested. Prepares trip itineraries, obtains travel expense estimates (MI&E cost, taxis, Hotel, cost, etc.; prepares travel authorization requests. Upon return, work with Director or staff member to prepare reimbursement travel voucher. Follow up with Travel to ensure all travel documents are being submitted properly and on time. (i.e., within 5 days). Use E2 Solutions to make travel arrangements.
+ Executes small projects, such as compilation of data or organization of large meetings/events. Independently completes projector responsibility- related task.
+ Develops and maintains contacts in other offices in order to facilitate meeting management and problem solving.
+ Order supplies through ILMS website.
+ Serves as timekeeper designate for the Office to include maintaining Time and Attendance (T&A) for commonly used pay plans and types of leave; verifying the allow ability of various hours changed on T&A reports; reviewing the reports for appropriate signature, initials and required supporting documentation; and, advising supervisors of discrepancies, and correcting actions as needed.
+ Assists the office by performing duties related to supply management and procurement.
+ Processes/reviews all incoming and outgoing letters, memos, and related correspondence.
+ Prepare reports, memoranda and other forms of written communication. Composes and edits letters, reports, and general office memoranda for publication/distribution on behalf of the Director or senior level officer. Prepares public presentation outlines at the direction of immediate supervisors; develops standard or one-of-a-kind letters in response to inquiries. Signs routine correspondence and certain procedural authorizations on behalf of the supervisor as directed. Screens publications and brings to the supervisor's attention articles of particular interest that affect Office programming.
+ Reviews work products submitted to the Director, Deputy Directors or other senior personnel for completeness, compliance with formatting requirements, conformity to policy guidelines and appropriate appearances.
+ In the supervisor's absence, maintains a file of correspondence and events of which the supervisor should know about and upon their return, brings such matters to their attention.
+ Has experience and demonstrated ability in working with classified and unclassified computer systems. In-depth operational knowledge of Excel, Microsoft Windows, and related computer-based programs. Ability to prepare e-mails, notices, Department notices from scratch.
+ Possesses ability to work under pressure on tight or short deadline.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Works proactively, engaging with office mates and others to accomplish work requirements.
+ Maintains office files, electronic or hardcopy, as required.
**Qualifications**
+ Knowledge of Department of State management operations (both domestic and overseas).
+ General knowledge of Department of State regional bureau management operations and processes.
+ Knowledge of Department of State management organization and operations.
+ Experience as a secretary/office manager working under pressure.
+ Knowledge of data sharing systems (i.e., SharePoint).
+ Working knowledge of personal computers and general administrative practices, including extensive experience and ability in working properly with classified and unclassified computer data base, operation and knowledge of Excel, Microsoft Windows, PowerPoint and related computer-based programs and the ability to prepare e-mails, notices, reports, etc. from scratch.
+ Active Secret clearance.
**Job ID**
2025-18455
**Work Type**
On-Site
**Pay Range**
$40-$5
**Health & Welfare**
4.23
**Benefits**
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
**Company Description**
**Work Where it Matters**
Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.
At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.
**For our shareholders,** Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.
**For our government customers,** Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.
**As a Tuvli employee,** you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at or (information about job applications status is not available at this contact information).
Office Management/ Staff Officer Support (OSSS-L4) NGA - Denver
Posted 2 days ago
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Job Description
Join to apply for the Office Management/ Staff Officer Support (OSSS-L4) NGA - Denver role at Masego Inc. Get AI-powered advice on this job and more exclusive features. ___ Masego is an award-winning small business that specializes in GEOINT services. As a Service-Disabled Veteran-Owned Small Business (SDVOSB), we recognize and reward your hard work. Description We are looking for an L4 TS/SCI-cleared Office Manager / Staff Office Supporter to join our team. Responsibilities: Coordinate internal site functions, supporting visitors from working-level to high-ranking officials, and assist in planning for Distinguished Visitor (DV) tours and special events. Manage, update, and revise visitor program Standard Operating Procedures, Operational Instructions (OIs), and related processes. Oversee the documented visitor shadow program allowing personnel from the Aerospace Data Facility-Colorado (ADF-C) to shadow distinguished visitors, enhancing their understanding of DoD roles. Collaborate with site mission partners, visitor program managers, and the DV Support team on daily visitor management, strategic planning, and development of site-wide processes and tools. Manage all aspects of DV visits or tours of NGA-D spaces and ADF-C, including coordinating briefs, agendas, tours, and leadership notifications. This may include photographic/video documentation during tours. Provide operational and administrative support to NGA-D Front Office, such as issuing parking passes, data requests, supporting research and projects, and other administrative duties. Track and manage internal and external taskers and ensure compliance with NGA guidance. Generate and maintain spreadsheets and SharePoint documents, track deliverables, and ensure proper documentation. Handle equipment, facility, and workflow issues, ensuring infrastructure policies are followed. Work with stakeholders to develop project concept plans and design documents. Required Skills and Experience: Proven experience in research, technical report preparation, and file management. Experience creating and maintaining databases, summaries, and spreadsheets. Ability to collaborate across organizations to meet office requirements. Strong verbal and written communication skills, with experience briefing senior leadership. Proficiency with business software, especially spreadsheets, presentations, and word processing. Experience managing physical space and adhering to space planning policies. Knowledge of agency-level takers systems. Qualifications: 11-14 years of relevant experience. Bachelor's degree or equivalent experience. Security Clearance: Active TS/SCI clearance; willingness to obtain a CI Polygraph. Salary Range: $93,980+ based on experience and qualifications. About Masego Masego Inc. provides expert Geospatial Intelligence solutions, including ABI and GEOINT training. Headquartered in Fredericksburg, VA, we serve the Department of Defense and intelligence community with high-level expertise and proven project management. Benefits: Medical, Dental, Vision, 401k, generous PTO, referral bonuses, and more. Diversity: Masego is committed to a diverse workforce and complies with all applicable laws and policies on nondiscrimination and affirmative action. Seniority level Mid-Senior level Employment type Full-time Job function Sales, General Business, and Education Industries Wireless Services, Telecommunications, and Communications Equipment Manufacturing #J-18808-Ljbffr
Senior Manager Enterprise Change & Project Management Office Program Management
Posted 1 day ago
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Senior Manager, Enterprise Change and Program Management Office (ECPMO) Program Management
The Sr. Manager, Enterprise Change and Program Management Office (ECPMO) Program Management is responsible for strategy, planning and overseeing the successful delivery of the program's scope and objectives. The Sr. Manager, ECPMO Program Management leads the planning and delivery strategy of multiple change initiatives for the banks most complex horizontal efforts.
The Sr. Manager, ECPMO Program Management provides expert program delivery leadership, and strategic guidance to senior executive leadership, delivery teams, business partners and stakeholders to ensure enterprise change management processes are adhered to and program objectives are achieved.
The Enterprise Change and Project Management Office (ECPMO) is a centralized function that drives strategic alignment, governance, and delivery excellence across enterprise-wide initiatives. The ECPMO enables effective change management, project execution, and the realization of business value.
Position Responsibilities:
Project Execution/Risk Management
- Provide expert leadership and oversight to highly complex, and sizable enterprise programs.
- Accountable for de-risking the delivery and ultimate success of programs consisting of multiple change initiatives across the bank.
- Oversight of all delivery dependencies required to meet program objectives through a combination of direct leadership and cross-functional coordination.
- Responsible for developing enterprise program roadmaps, OKR's and alignment of in-scope change initiatives and change events to deliver on program objectives.
- Coordinate interdependencies for cross-functional alignment ensuring effective scope and sequencing of related change initiatives and change events.
- Develop, maintain, and revise artifacts for assigned programs including business cases, roadmaps, workforce planning, delivery strategy, timelines, and funding.
- Establish, implement, and maintain program charter, committee and all required program communications.
- Lead all program tollgate approvals to ensure proper stakeholder engagement in alignment with enterprise change management processes.
- Responsible for overall program health, identifying and solutioning impediments and program risks.
- Schedule and facilitate program governance forums.
- Serve as program subject matter expert in enterprise settings and forums.
- Responsible for communication and alignment between the program and change delivery teams supporting in-scope change initiatives and change events.
- Partner with change delivery teams, business partners and key stakeholders on escalation resolution.
- Manage direct vendor dependencies including relationships and hold vendor accountable to cost/schedule/quality deliverables.
- Create and maintain program level workforce planning and delivery strategy artifacts to support program roadmap and delivery schedule.
- Develop business cases for staff augmentation as needed to deliver on program objectives.
- Ensure adherence to all applicable governance committees, policies, and procedures.
- Collaborate with business partners and key stakeholders to anticipate program risks and develop contingency and continuity strategies to ensure successful delivery of program objectives.
- Proactively seek, identify, mitigate and manage program risks including detailed tracking and progress reporting / communications.
- Establish business cases and manage program level financials aggregating insights from cross-functional change initiative and change event dependencies of the program.
- Partner with finance, procurement, business partners and key stakeholders to optimize the financial landscape of the program.
- Employ expert financial acumen with proper financial forecasting and create financial reports for executive leadership communication.
- Review and approve the program budget updates and impact to program plan.
- Provide mentoring and guidance to other business partners, key stakeholders, program managers, project managers and delivery teams.
- Create an environment of accountability, transparency, and outcome-based delivery.
- Foster a positive team environment with directs and cross-functional partners and provide direction in ambiguous situations.
- Serve as a subject matter expert on the continuous improvement of enterprise program management processes procedures and tooling.
- Constructively arbitrate debate and resolve disputes within the program.
- Mentor project delivery teams and serve as a role model for individual development.
- Identify areas of development in delivery teams and communicate performance improvements to management and coach towards improvement.
- Assign workload reflecting the team members skill set and experience with an eye toward cross training, development, and timely and quality task completion.
- Manage personnel processes for employees, including selection, training, performance management, compensation, disciplinary actions, talent management, development, and retention.
- Bachelor's Degree from an accredited university in Business, Technology, or other relevant degrees OR High School/GED with 8 years progressive relevant experience
- 8 years of experience working in a team setting to deliver projects
- 8 years of Project Management experience including managing highly complex projects/programs
- 6 years of Vendor management / negotiation experience
- 6 years of experience with project management and resource planning tools building and executing actionable plans
- 5 years of experience effectively executing concurrent projects of varying size, cost, technologies, complexity, and risk 2 years of experience working in an agile delivery model
- Project Management Professional (PMP) preferred
- PMI Agile Certified Practitioner (PMI-ACP) preferred
About Comerica
We know our employees are critical to our overall success and we are dedicated to investing in their future. One of the ways we do this is to offer a comprehensive Total Rewards package designed to recognize and reward individual performance, as well support health, well-being, development and security for our colleagues and their family. Total Rewards consists of cash compensation, development and flexible benefit programs designed to meet individual needs today and in the future. Your salary will be commensurate with your work experience and our programs are reviewed regularly to ensure each remain competitive. We are proud to offer benefits such as health and welfare programs, strong retirement benefits, and generous paid time off programs. You and your eligible family members, including domestic partners and their children, can participate in medical, dental, and vision benefits, 401(k) and pension, income protection benefits such as life insurance, AD&D, and supplemental health programs to offset unexpected health care expenses. We also have a variety of time off programs for things like vacation, sick time, disability, and parental leave. Eligibility for some programs varies based on employment status and tenure.
Upon offer, Comerica conducts a comprehensive background and fingerprint check. Your fingerprints will be used to check the criminal history records of the FBI and may be subscribed in the FBI's Record of Arrest and Prosecution Background ("RAP Back") service, which provides ongoing notification to the Company of any updates to your criminal history.
NMLS certification requirement: where applicable, a favorable background check screening, credit check, fingerprint check, and NMLS certification is required in accordance with the SAFE Act.
Comerica Incorporated (NYSE: CMA) is a financial services company headquartered in Dallas, Texas, and strategically aligned into three major business segments; the Commercial Bank, the Retail Bank, and Wealth Management. Comerica's colleagues focus on relationships, and helping people and businesses be successful. In addition to Texas, Comerica Bank locations can be found in Arizona, California, Florida and Michigan, with select businesses operating in several other states, as well as in Canada and Mexico.
Comerica is proud to be an Equal Opportunity Employer - disability/veteran.