6 Administrative Support jobs in Omaha

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world?

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

HDR is seeking an experienced HR/Recruiting Coordinator to provide support for our Global Recruiting team. In this role you will be an integral partner enabling our Recruiters to source, attract, interview and select world class talent.

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

As a Recruiting Coordinator you will be working at our global headquarters in Aksarben Village and collaborating with teams around the world! In this role, your sharp eye for detail and ability to create rapport with our Recruiters will immediately contribute to the overall success of our team.

The primary duties of this position include:

• Offer letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS office tools. A strong eye for detail is needed.
• Background checks: This includes initiating background checks through Taleo (ATS) and monitoring completed reports for any areas of concern. Assist candidates with any issues related to completing their profile within our 3rd party screening service, First Advantage.
• Drug screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.
• Processing hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude.
• Travel coordination: You'll partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses.
• Incoming inquiries: You'll take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues.
• Job postings: You will be on point for posting jobs to various local and national websites. Specific duties include receiving and proofreading postings working with websites to post positions and handling associated billing information.
• Career fair coordination: On occasion, you will coordinate reserving space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs.
• Bonuses: Maintain the database and process employee referral, signing and relocation bonuses with the most extreme degree of accuracy and detail.
• Written and verbal communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions.
• LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDR's opportunities.
• Reporting: Utilizing automated Excel reports, track and verify accuracy of multiple data points.
• HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process.
• Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates.
• Other duties as assigned.

Required Qualifications:

• High School diploma or equivalent
• A minimum of 1 years related experience
• Ability to communicate professionally with all levels of employees
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Proficient with MS Office
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Presents numerical data effectively and is able to read and interpret written information
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Clerical background in a Human Resources-type position helpful
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

United States-Nebraska-Omaha

HR

Full-time

Regular

Marketing and Admin

Jun 23, 2025

At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.

Lamson Dugan & Murray LLP is seeking a seasoned legal administrative assistant to join our litigation group in our Omaha location.

About the Firm:

Headquartered in Omaha, NE, Lamson Dugan & Murray (LDM) has more than 40 attorneys practicing within the areas of litigation and corporate law. LDM's extensive experience enables the Firm to offer expertise in 25 different practice areas, allowing the Firm to remain committed to quality representation, accessibility, and relentless hard work on behalf of clients. LDM also has a growing location in West Des Moines, IA.

About the Position/Key Responsibilities:

Qualified candidates will have at least three years of legal secretarial experience working in litigation providing support to attorneys.

Essential Functions:

• Organize and maintain documents, files and records
• Prepare and file legal documents such as motions, pleadings and briefs.
• Working knowledge of court filing process ensuring filings are completed accurately and timely
• Schedule appointments, meetings, court dates, etc.
• Responding to client inquiries.

• Strong attention to detail
• Excellent communication
• Advanced computer skills including knowledge of Microsoft office products.

1. Greet and assist employees that visit the human resources office.
2. Answer frequently asked questions from employees and applicants relative to standard policies, benefits, hiring processes, troubleshoot issues for resolution, etc.; refers more complex questions to appropriate senior-level HR staff.
3. Provide assistance to HR team by logging attendance line, entering absences in payroll system, assisting with pre-hire paperwork, onboarding of new employees, data entry, scheduling appointments, filing, assistance with special events/projects, and translating as needed.
4. Maintain the integrity and confidentiality of human resource files and records.
5. Regular and predictable attendance.
6. Other duties as assigned.