118 Office Assistant jobs in Suitland

Description
We are offering a contract to hire employment opportunity for an Office Assistant in Fairfax, Virginia. The role is on-site, working Monday to Friday and two Saturday a month at a top dealership. The successful candidate will be handling customer service.
Responsibilities:
- Handling communication through phone calls and scheduling appointment.
- Using MS Office to manage, organize, and update relevant data
- Handle incoming phone calls professionally and efficiently
- Answer phones and direct inquiries to the appropriate Sales Rep or department
- Greet clients, manage showroom appointments
Requirements
- Minimum of 1+ years' experience of customer service experience
- Proficiency in handling administrative office tasks and clerical duties
- Demonstrable ability in answering inbound calls professionally and promptly
- Basic office skills including data entry, filing, and document management
- Experience with receptionist duties, including greeting visitors, answering phone calls, and handling mail
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in using office software like MS Office Suite
- High attention to detail and problem-solving skills.
This is an immediate start.
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Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

This position provides advance-level clerical, administrative support and related work as required to the Education and Leadership Training Department and its professional staff (Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, and Field Education Coordinators). It requires good writing skills, attention to detail, good judgment, and discretion. Incumbent will support conferences/meeting planning, to include budget development. A working knowledge of AFSCME administrative policies and procedures is desirable.

Duties:

• Answers incoming calls, screen calls, route calls or take and deliver messages. Place calls as requested. Handle routine requests for information. Assist with primary phone coverage for managers. Check/manage the department's voicemail and email.
• Updates department staff directory, Affiliate Education Directors list, all Education databases, Committee lists, and Education Google groups.
• Supports all Education Department programs, meetings, committees, and Facebook. Assists in the coordination of logistics for meetings and conferences.
• Prepares, creates, and drafts documents and correspondence for final form. Finalize and proofread correspondence.
• Prepares and process invoices for payment to vendors according to the approved budget and specific meeting guidelines.
• Prepares Purchase Orders for payment in PN3 and records all payments in the department budget spreadsheet.
• Acquires checks from the Accounting Department, and maintains check records by copying, mailing, logging into budget spreadsheet and filing in proper budget books.
• Prepare TAs in Apptricity for department staff as needed.
• Creates/produces tables, documents, flyers and charts.
• Schedules and hosts web meetings via Zoom, Teams and other similar technology. Takes notes during web and other meetings as assigned.
• Creates Doodle Polls, schedules appointments, conference calls and meetings when required. Creates Survey Monkey if needed.
• Manages distribution of mail (open, date stamps, and sorts).
• Manages files: Sorts, stores, retrieves, and maintains files. Archives and updates logbook.
• Copies/scans documents. Regularly checks fax machine for document distribution.
• Orders supplies for the department and meetings.
• Supports all Education Department staff including, but not limited to the Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, Field Education Coordinators, and Software Technician as assigned by the Administrative Assistant.
• Performs other duties as assigned.

Requirements:

Education and Experience

High school graduate or equivalent and a minimum of (3) three years of office experience plus general knowledge of office and organizational procedures or any equivalent combination of education and experience that provides the following knowledge, skills and abilities:

Skills Requirements:

• High level proficiency in MS Office Suite, Enterprise, as well as other databases.
• Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases.
• Excellent knowledge of office and organizational procedures.
• Basic knowledge of office equipment such as reproduction, telephone and fax machines.
• Must be able to independently complete assignments and work under pressure to meet tight schedules.
• Sufficient written and oral communication skills to exchange routine information.
• Strong ability to proofread documents and compose correspondence.
• Communication skills sufficient to exchange routine information.
• Ability to establish and maintain effective working relationships.

AFSCME is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

This position provides intermediate-level clerical, administrative support and related work to the Department, as required.

DUTIES:

• Maintain and reconcile records, schedules, and travel arrangements.
• Maintain department logs by using a database for all incoming requests; code and produce reports on a weekly basis for managers.
• Provide typing, proof reading and editing, which may include finalizing letters, memos, pamphlets, brochures, power point presentations, reports, and testimony.
• Prepare and maintain miscellaneous spreadsheets.
• Route incoming mail and coordinate outgoing mail and packages.
• Answer and screen incoming calls for the department then route them to the appropriate staff member or take and deliver messages. Place calls as requested.
• Handle routine requests for information.
• Prepare mailings.
• Assist Administrative Assistant with finalizing Expense Authorization forms (EAFs), weekly leave reports, ordering of office supplies, and maintaining the department calendar.
• May design forms and other documents in support of department activities.
• Copy documents.
• Sort, store, retrieve and maintain files.
• May be required to perform other related duties as assigned.

REQUIREMENTS:

Graduation from high school or equivalent and a minimum of three (3) years of office experience plus general knowledge of office and organizational procedures or any combination of education and experience that provides the following knowledge, skills and abilities:

SKILLS:

• Thorough knowledge of the MS Office Suite - Word, Excel and PowerPoint - MS Outlook email and calendar, and Sharepoint.
• General knowledge of office equipment.
• Knowledge of office and organizational procedures is necessary.
• Effective communication skills to exchange routine information.
• Attention to detail and ability to proofread work for spelling and grammatical errors.
• Ability to compose simple correspondence.
• Ability to complete assignments independently and work under pressure to meet tight schedules.

**A Skills Assessment may be required of all candidates.**

AFSCME is an equal opportunity employer, and, as such, does not discriminate an employee or applicant on the basis of race, creed, color, age, sex, national origin, marital status, sexual orientation, gender identity, religious affiliation, disability, or any other classification protected from discrimination under applicable law.

Job Description
Insight Global is looking for a Front Office Assistant sitting fully onsite in McLean, VA supporting a large satellite communications company. This individual will be responsible but not limited to:
Oversee and maintain office supply orders and inventory, including general office supplies, coffee and breakroom services, machine maintenance, and any associated invoicing and billing
Organize and plan various types of meetings and events, both virtual and in-person including securing locations, catering, meeting supplies/equipment, conference room preparation, etc.
Successfully oversee conference room needs and usage to support various meetings and events
Confidentially and responsibly handle various types of company correspondence, including incoming/outgoing U.S. Postal Service mail, package deliveries, and internal/external email for various levels of leadership and employees
Create, structure, and edit various presentations (i.e., PowerPoint slide decks, Excel spreadsheets, Outlook email communications, etc.) and associated presentation materials
Assist with prioritizing tasks and resolving various issues on behalf of and for Iridium leaders and team members
Review expense authorizations and prepare expense reports on behalf of and for members of the Iridium leadership team
Compensation:
$30-37/HR
Exact compensation may vary based on several factors, including skills, experience, and education.
Employees in this role will enjoy a comprehensive benefits package starting on day one of employment, including options for medical, dental, and vision insurance. Eligibility to enroll in the 401(k) retirement plan begins after 90 days of employment. Additionally, employees in this role will have access to paid sick leave and other paid time off benefits as required under the applicable law of the worksite location.
We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form ( . The EEOC "Know Your Rights" Poster is available here ( .
To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: .
Skills and Requirements
A high school diploma, GED, or equivalent, relevant professional support experience
4+ years experience in a professional administrative support role (e.g., Administrative Assistant, Office Manager, etc.)
Proficiency in Microsoft Office Applications including Word, Excel, PowerPoint, and Outlook Scheduling Assistant
Must be internet/computer savvy with the ability to troubleshoot and/or utilize various technology resources to quickly resolve issues and/or meet deadlines
Capable of exercising sound judgement and discretion when resolving issues, making recommendations, responding to questions, etc.
Be able to clearly present data, ideas, arguments, etc.
Can cultivate meaningful relationships with others and accept feedback to always keep improving
Be accountable for your work and possess the self-awareness needed to recognize and correct your mistakes
Must be able to prioritize your responsibilities and be resourceful when carrying out tasks null
We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to

Event Coordinator/Office Assistant

• 10002306

• Fairfax, VA

• Part-Time / Hourly Wage

• Opening on: Feb 19 2025

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Department: College of Science

Classification: GMU Worker

Job Category: Part-Time / Hourly Wage

Job Type: Part-Time

Location: Fairfax, VA

Workplace Type: On Site Required

Salary: Salary commensurate with education and experience

Criminal Background Check: Yes

About the Department:

The College of Science is committed to enhancing the college's strength in theoretical, experimental, and computational sciences by promoting excellence in academic and research programs. Our academic programs and pioneering research initiatives at locations throughout Northern Virginia provide world-class scientific leadership in a wide variety of areas important to modern society. The College recruits the brightest faculty, staff, and students to create a vibrant and dynamic environment of learning and inquiry. The College enhances the innovative and entrepreneurial spirit of George Mason University by responding to the needs of the community and creating spires of excellence.

George Mason University College of Science (Mason Science) is committed to advancing inclusive excellence and fostering an environment free from discrimination, harassment, and retaliation throughout our STEM community. At Mason Science, our values include cultivating an organizational culture that promotes belonging, respect, and civility. We believe that varied opinions, cultures, and perspectives are what provides vibrancy, innovation, and growth to an academic community. By prioritizing cultural responsiveness in academics, teaching, research, and global engagement, we strive to attract faculty and staff who exemplify the Mason Science mission and vision.

About the Position:

The Event Coordinator/Office Assistant works under the direction of the College of Science Dean's Operations Manager to support College events and administration activities. The position is responsible for organizing and supporting meetings, events, and conferences, and assisting with other College programs and activities. This position offers some flexibility in schedule depending on specific project/event logistical constraints and office staffing needs.

Responsibilities:

Duties include, but are not limited to:

• High-level coordination, logistics, travel, and meeting/event/conference preparation;
• Wide variety of mid-level office functions in support of day-to-day operational needs;
• Working on special projects and coordinating administrative activities as needed;
• Working on multiple projects simultaneously;
• Providing front office coverage as needed;
• Collecting and analyzing data for records and reports;
• Maintaining a variety of office database and spreadsheet applications; and
• Purchasing supplies and processing reimbursements.

Required Qualifications:

• Experience with meeting, event, and conference organization support; and
• Customer service experience.

Preferred Qualifications:

• Familiarity with George Mason University, or other academic institutional knowledge preferred.

Instructions to Applicants:

For full consideration, applicants must apply for the Event Coordinator/Office Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: February 19, 2025

For Full Consideration, Apply by: March 5, 2025

Open Until Filled: Yes

Part-Time Office Assistant

Starting Salary : $15.00 per hour
Hours : 20 hours per week, ideally 4 hours per day, Monday through Friday, between 9:00 AM - 5:00 PM
Location : West Annapolis, MD
Reports to : Director of Operations

About Us:

At Advocate Support Services, Inc., we are committed to providing outstanding service while maintaining a positive and collaborative workplace. We are looking for an organized and enthusiastic Part-Time Office Assistant to join our team and play a key role in supporting daily operations. If you're ready to be part of a growing and dynamic company where your contributions make a difference, we want to hear from you!

Position Overview:

This is an excellent opportunity for someone who is detail-oriented, self-motivated, and enjoys handling a variety of administrative tasks. As a Part-Time Office Assistant, you will help ensure the smooth running of the office and support team members with a wide range of responsibilities.

Key Responsibilities:

• Help Desk Ticket Assignments & Management : Ensure incoming Help Desk tickets are handled and resolved quickly and efficiently.
• EHR Note Attachments & Filing : Assist with organizing and uploading Electronic Health Records (EHR) notes.
• Provider Alert & Memo Downloads : Download and distribute important provider alerts and memos.
• Folder Creation & Stocking : Help create and stock folders for new hires, clients, and marketing materials.
• Business Card Creation & Printing : Assist with creating and printing business cards for staff members.
• Company Calendar Management : Maintain and update the company calendar for meetings, appointments, and events.
• Mail Processing : Sort and distribute incoming office mail.
• Client Birthday & Anniversary Cards : Write and mail personalized birthday and anniversary cards to clients.
• Office Inventory Management : Manage office supplies and reorder items when necessary.
• Printing Dashboards & Documents : Print and organize various office documents.
• Medical Records Management : Assist with filing and organizing medical records.
• Medical Records Requests : Handle medical records requests in accordance with office protocols.

Why You'll Love Working with Us:

• Competitive pay : Starting at $15.00 per hour with potential for growth.
• Work-life balance : Flexible hours (4 hours a day, 5 days a week) to fit your schedule.
• Supportive environment : Work in a friendly and collaborative team setting.
• Impact : Your work will make a real difference in helping the company run smoothly.

Qualifications:

• High School diploma (minimum)
• Previous experience in office administration or a similar role preferred.
• Excellent organizational and multitasking skills.
• Ability to manage time effectively and work independently.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• Detail-oriented with a high degree of accuracy.
• Strong written and verbal communication skills.

How to Apply:

If you're excited to bring your skills to a welcoming team, we encourage you to apply today! Please submit your resume and cover letter.

Please be sure to submit a current resume when applying for this position

POSITION SUMMARY

Performs diverse office duties for assigned supervisor. Assists in designated administrative details using initiative and sound judgment. Advises department on specific area of responsibility. Requires knowledge of church policy and organizational structure, a high level of technical (well-developed keyboard/computer, etc.) skills, high levels of tact, friendliness, and other aspects of strongly developed interpersonal skills plus proven organizational skill.

COMPENSATION

• Full - time hourly position with benefits
• Remuneration: Grade 5 ($22.01 - $33.02)

BENEFITS

Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked.

ESSENTIAL JOB FUNCTIONS

• Prepares agendas and minutes of weekly Mission Personnel Processing Committee (MPPC).
• Serves as recording secretary for MPPC.
• Serves as MPPC SharePoint administrator, and oversees current and archived minutes on the SharePoint site.
• Maintains MPPC agenda and minutes guidelines manual.
• Refers those interested in international mission service or volunteer service to the respective websites and communicates with the respective department.
• Assists with ISE budget adjustments.
• Maintains a well-organized office, with efficient filing system.
• Handles telephone calls, answering inquires, and giving help in assigned specialty area.
• Maintains and updates international service employee forms templates in MS Word and uploads to Sharepoint.
• Generates and prepares ISE budget reports for distribution.
• Assists with preparation of statistical reports, archive preparation, and other reports as needed.
• Assists with year-end reports and processes.
• Performs research and obtains information as requested by supervisor and others.
• Assists supervisor in preparing files for Archives and Statistics.
• Assumes responsibility when supervisor is absent or in meetings.
• Assists supervisor in preparations for Spring Meetings, Annual Councils, and GC Sessions.
• Must be a member in regular standing of the Seventh-day Adventist Church.
• Must maintain a regular and reliable attendance schedule.
• Other duties as assigned.

QUALIFICATIONS

Education and Experience

• Bachelor's (BA/BS) degree office administration, English or business-related field preferred.
• Appropriate successful work experience may be acceptable in lieu of scholastic requirements.
• Two to three years of successful office experience needed for satisfactory performance of essential job functions.

Knowledge, Skills & Abilities

• Well-developed knowledge of principles, policies and beliefs of the General Conference and the Seventh-day Adventist Church.
• Must exhibit extensive initiative; works with minimal supervision.
• Adaptable and able to evaluate priorities. Ability to perform office and support duties with speed and accuracy.
• Must be creative in writing letters and in the handling of office affairs, both regular and special.
• Requires well developed knowledge of church employment policies and practices.
• Knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including Microsoft Word, Excel, Outlook, Access, etc.), English usage (spelling, grammar, punctuation, etc.).
• Position requires keyboard speed with high accuracy.
• Must be able to facilitate good communications among departmental staff, other departments and outside personnel.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Description

LIFE AT PACIFIC LIFESTYLE HOMES

Experience the difference of being part of the Pacific Lifestyle Homes family. As a two-time recipient of the prestigious Building Industry Association "Builder of the Year" award and the esteemed National Housing Quality Gold Award, we are more than just a homebuilder we are dedicated to BUILDING BETTER LIVES . From our humble beginnings in 1996, we have grown to construct over 6,500 homes and 130 communities across SW Washington, the Portland Metro area, greater Puget Sound area, and the Boise Metro landscape. Join us and build your career with a company committed to excellence and community impact.

JOB MISSION

Garrette Custom Homes is looking for a highly organized and professional Front Office Administrative Assistant to be the welcoming face and operational backbone of our office. In this vital role, you will be responsible for ensuring smooth front-office operations, managing all incoming communication, providing top-tier telephone and customer support, and assisting with a variety of administrative tasks and special projects. Your attention to detail, positive attitude, and strong multitasking skills will help support our team in Building Better Lives.

WHY WORK HERE

BENEFITS

• Company supported medical, dental and vision benefits for employees and families
• Participation in our 401(k)-retirement savings plan with Company contributions
• New home discount
• 120 hours of paid time off for the first year
• Seven paid holidays
• Paid volunteer hours
• Employee Recognition Program
• Employee Referral Bonus - Up to $1,000
• Engaging company culture Including our annual Ferris Buellers Day Off
• And much more!

OUR CULTURE / VALUES

At Pacific Lifestyle Homes, our vibrant culture defines who we are. We believe in the power of open communication, where every voice is valued and heard. With a strong emphasis on personal growth, we offer one-on-one coaching, regular reviews, and prioritize internal promotion whenever feasible. Our actions are guided by our core values of respect, accountability, candor, humility, integrity, and teamwork, shaping every decision we make and every interaction we have.

Build your career at Pacific Lifestyle Homes , where we are committed to the idea that a skilled team can build homes and communities that withstand the test of time. Picture yourself driving by our neighborhoods a decade from now, brimming with pride knowing you played a vital role in their creation. Do not miss the opportunity to make a lasting impact with us!

For additional information about Pacific Lifestyle Homes Company Culture and how it can enrich your career, we invite you to view the video at the following link:

WORK ENVIRONMENT

We have an in-person work culture with a general work schedule of 8:00am 5:00pm.

Our dress code and appearance policy reflect our commitment to professionalism and our dedication to maintaining a premier standard as a homebuilder.

Prior managerial reference checks, background check and a pre-employment drug screen are required steps in our hiring process.

We are proud to be an Equal Opportunity Employer.

Requirements

JOB RESPONSIBILITIES:

• Customer Communication Professionally greeting design studio appointment customers, vendors and other office visitors.
• Telephone Support Answer main phone line calls in a professional and expeditious manner.
• Administrative Services Misc. reports, research, creating and updating spreadsheets, event coordination, developing presentations and other misc. projects.
• Marketing Support Manage Marketing projects, pricing updates, sales collateral as needed.
• Design Studio Support Main point of contact for design studio support including, but not limited to, food and beverage supplies, general cleaning and organization, customer gift bags, post appointment customer surveys and other misc. projects.
• Sales Model Support Main point of contact for New Home Sales Consultants' model home needs including, but not limited to, food and beverage supplies, pricing and marketing materials, spec palette box updates and other misc. projects.
• Special Projects Willingness to take on new, special projects for all departments within the company as needed.
• Customer Service - Provide exceptional customer service for all external and internal customers.
• System Administrator Act as system administrator for our Fluent home security systems. Assist with any other assigned system needs.
• Strategic Priorities Complete Quarterly Strategic Priorities

JOB REQUIREMENTS:

• Welcoming and personable; demonstrates outstanding customer service skills.
• Proficiency with MS office suite; emphasis on Word, Excel and PowerPoint.
• Strong organizational and multi-tasking skills while maintaining accuracy.
• Interest in new projects and learning opportunities.

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