29 Legal Administration jobs in Coral Terrace

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

We are conducting a confidential search for a highly skilled and experienced Legal Assistant to join our boutique law firm client's Miami office. This individual will play a vital role in supporting our attorneys and ensuring smooth daily operations.
Key Qualifications:

• Bilingual proficiency in Spanish and English (other languages a plus, but not required).
• Willingness and availability to work overtime, including evenings and weekends as needed.
• Exceptionally organized , detail-oriented, and proactive.
• Strong experience with e-filing, client billing, travel arrangements, and comprehensive calendar management .
• Tech-savvy , comfortable learning and using a variety of legal and office software tools.
• Minimum of 10 years of law firm experience , with a proven track record of supporting busy attorneys and contributing to a collaborative team environment.

Job Description

Are you ready to take your legal career to the next level? Do you thrive in a dynamic and fast-paced environment? We are actively seeking a detail-oriented and motivated Mass Tort/Litigation Legal Assistant to join our dynamic legal team. If you're passionate about the legal field and thrive in a collaborative environment, we want to hear from you!

Role Description:

This is a full-time on-site role for a Mass Tort/Litigation Legal Assistant at Fenstersheib Law Group, P.A. located in Hallandale Beach, FL. The Mass Tort Legal Assistant will be responsible for performing various administrative tasks such as drafting correspondence, managing case files, and scheduling appointments. The Legal Assistant will also be responsible for assisting attorneys with legal research and document preparation.

Responsibilities:

• Case Management: Assist the Case Manager in the organization and management of mass tort cases, ensuring all documents are accurately filed and updated.
• Client Communication: Maintain clear and effective communication with clients, providing updates on case status and answering inquiries.
• Legal Research: Conduct legal research as needed, staying informed about relevant laws and regulations related to mass tort cases.
• Documentation: Request medical records and follow-up as needed
• Team Collaboration: Work closely with senior case manager, attorneys and legal staff to ensure seamless coordination and support for mass tort litigation.

Qualifications:

• Excellent organizational and time management skills
• Attention to detail and accuracy
• Strong communication and interpersonal skills
• Proficient in Microsoft Office Suite
• Experience with legal research and document preparation
• 1-3 years of experience in a secretarial position is a plus
• Knowledge of medical terminology is a plus
• Aderant Total Office experience is a plus
• A degree in Paralegal Studies or related field is a plus

Quintairos, Prieto, Wood & Boyer, P.A., a multi-office national firm has an immediate opening for a full-time Legal Assistant in our Miami, FL Office. The individual in this role will assist attorneys defending civil defense litigation matters. This is a hands-on position that involves working collaboratively with clients and employees of the firm.

Responsibilities:

• Under attorney direction drafts and prepares correspondence and other written documents as required including responses, reports, filings, pleadings, answers, motions, interrogatories, letters and other documents as necessary.
• Maintains calendar for trial and discovery deadlines.
• Schedules depositions, hearings, appointments, and any other legal proceedings necessary for attorneys.
• Ensures organization of files including opening, closing, management and maintenance of files.
• Monitors files and escalates issues requiring attorney involvement. Performs timely handling of highly sensitive issues and materials related to case.
• Assists attorneys with time entry on billing software.
• Prepares and handles tracking and disposition of subpoenas or other requests for information as needed. Issues subpoenas as needed.
• E-files documents using state and federal court databases.
• Performs other duties as assigned.

• 3+ years of prior legal assistant experience supporting litigators in civil defense litigation, preferably in a high-volume, fast-paced law firm environment.
• Strong working knowledge of area of specialization preferred (general liability and/or insurance defense). Experience handling first party property defense cases a plus.
• Florida State filing including E-Filing experience required. Federal E-Filing experience using PACER a plus.
• Proficiency in Microsoft Office applications such as Word, Power Point and Outlook, and Excel required.
• Requires critical thinking skills, excellent communication and organizational skills, decisive judgment and the ability to work with minimal supervision. Seeking someone who is a team player.
• High School Diploma or its equivalent.

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist our clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team is aware of upcoming deadlines. You’ll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today! Responsibilities: • Arrange travel, schedule meetings and appointments for the team, such as depositions, and coordinate with outside vendors for events • Conduct legal research, when necessary, with guidance from attorneys and paralegals • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines • Undertake other duties as needed to ensure the firm operates efficiently • Use daily time records to properly process client billing with support from the accounting department Qualifications: • Applicants must have excellent communication skills and organizational skills • Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times • Experience with legal software, litigation case management, and docketing programs • Minimum 1-2 years of experience in a law firm or office environment as an administrative assistant or secretary Compensation: 4000 - 5000 yearly

•

Compensation:
$40,000-$50,000 per year

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Vision insurance

Benefits/Perks

Health, Dental & Vision Insurance

401k

Competitive Compensation

Job Summary

We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to judges and lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Insurance defense workers compensation and/or Perfect Law experience is a plus.

Responsibilities

Communicate with clients and witnesses

Prepare case-specific documents, including memoranda and briefs

Ensure that case-related documents are well organized and available for review

Attend court sessions and record important information

Maintain and update documentation

Provide general administrative support

Qualifications

Previous experience as a Legal Assistant or similar role is preferred

Certification or diploma as a Legal Assistant is preferred

Familiarity with legal procedures, terminology, and the court system

Strong verbal and written communication skills

Highly organized with document management experience

Excellent research skills

Comfortable Microsoft Office and case management software

Ability to multitask and work well under pressure

Job Description

Benefits/Perks

• Health, Dental & Vision Insurance
• 401k
• Competitive Compensation

Job Summary

We are seeking a highly motivated Legal Assistant to join our team. In this role, you will provide assistance to judges and lawyers, ensuring they are able to carry out their duties. You will communicate with clients, compile case materials, and conduct research. The ideal candidate is hardworking and detail-oriented. Insurance defense workers compensation and/or Perfect Law experience is a plus.

Responsibilities

• Communicate with clients and witnesses
• Prepare case-specific documents, including memoranda and briefs
• Ensure that case-related documents are well organized and available for review
• Attend court sessions and record important information
• Maintain and update documentation
• Provide general administrative support

Qualifications

• Previous experience as a Legal Assistant or similar role is preferred
• Certification or diploma as a Legal Assistant is preferred
• Familiarity with legal procedures, terminology, and the court system
• Strong verbal and written communication skills
• Highly organized with document management experience
• Excellent research skills
• Comfortable Microsoft Office and case management software
• Ability to multitask and work well under pressure

Job Description

Boutique immigration firm seeking a legal assistant. The ideal candidate MUST speak both Spanish and English, be a team player, and have excellent written and verbal skills. The duties include, but are not limited to: preparing immigration forms, completing filings for court, maintaining communication with clients, and assisting attorneys in anything else they may need.

Attention to detail is critical. Professional demeanor and appearance are required. Minimum Associate degree required. Some of the benefits we offer include group health insurance, 401k, disability, life insurance, and bonuses. Office hours are 9:00 am to 6:00 pm.

Job Type: Full-time

Pay: $17.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Free parking
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid time off

Our client is seeking a legal assistant to support a practice team that focuses on commercial real estate, M&A, wealth preservation and tax. The position is onsite in Miami during the probationary period, with the ability for one flex day after 90 days. The firm offers comprehensive benefits, including 401K, FSA, HSA, PTO and vacation.

Responsibilities

- Prepare and submit matter opening forms.

- Process conflict checks and prepare engagement letters.

- Create closing binders using Litera and save on PDF and paper if requested.

- Type, proofread, format, and edit correspondence, memoranda, agreements, and other legal documents under time-sensitive deadlines.

- Scan, save, and file documents from clients, other external sources, and internal sources into iManage.

- Prepare expense reimbursements.

- Interact with attorneys and staff to gather necessary information to assist in the file opening process.

- Provide support to other support team members, paralegals, and attorneys.

- Work on other tasks as assigned.

- Tracking Files/matters from beginning to end.

Requirements

- Associate degree.

- 3+ years of experience with commercial real estate and corporate transactions

- Working experience doing conflict checks and engagement letters, preparing closing binders, and organizing closing documents.

- Knowledge of legal real estate terminology.

- Working experience with Microsoft Office, PDF Docs, Adobe Pro, Litera

- Excellent Word Processing skills.

- Excellent verbal and writing communication skills.

- Proficiency in proofreading legal documents, redlining documents, saving different versions of documents into I-manage.

Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.

Contact information

Jessica Prado