36 Business Administration jobs in Costa Mesa

Salary: $6,031.00 - $8,532.00 Monthly
Location : Saddleback College - Mission Viejo, CA
Job Type: SC - Staff (Full-Time)
Job Number: 202400506
Office, Division, or School: SC - Office of the President
Opening Date: 07/10/2025
Closing Date: 7/29/2025 11:59 PM Pacific

Application Instructions:

• Complete all sections and fields on the application and attach all required documents - incomplete applications may not be considered.

• Include all relevant education, training, and/or experience on the application.

• Do not include any personally identifiable, confidential, or otherwise unrequested information that does not pertain to job related factors (e.g., social security number, date of birth, pictures, etc.) on your application or attached documents.

• For job postings with a close date, all applications received by 11:59 PM (Pacific Time) on the job posting close date, will receive consideration.

• For job postings with an initial screening date, all applications received by 11:59 PM (Pacific Time) on the job posting initial screening date, will receive priority consideration; however, typically the job posting will remain open, and continue to accept applications, until the position is filled.

• For job postings requiring professional references, include at least three (3) professional references from the following categories:

1. Current department chair(s) (for faculty) or supervisor(s);
2. Previous department chair(s) (for faculty) or supervisor(s) (from within the past five (5) years);
3. Master's thesis or Doctoral Dissertation advisor or supervisor (for faculty);
4. Colleague(s) or co-worker(s) who can address professional competency and skills relevant to the position; and/or
5. Other professional references.

Please note, professional references are typically contacted when a candidate is selected for, or as a finalist for, a position.
Description
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.
SUMMARY DESCRIPTION

Under direction from the assigned administrator of record of a highly complex, multi-function division of large size, staff, and budget, such as a Dean or Director, performs the full range of administrative, secretarial, and clerical assistance in support of assigned complex program in a large business, instructional, or student services division; or serves as secondary administrative support for a larger office, such as a Vice President's office or the President's office.
May receive direction from a Vice-President if assigned to provide specialized, independent secondary support in that office.
May receive direction from the President or Manager, Office of the President if assigned to provide specialized, independent secondary support in that office.
May receive functional supervision, technical training, and work direction from an academic bargaining unit program supervisor or an executive assistant.
DISTINGUISHING CHARACTERISTICS

This classification is distinguished from other levels of the Administrative Assistant series in that the Senior Administrative Assistant is the experienced, journey-level classification of the series. Incumbents are assigned to perform the full range of complex administrative support, secretarial, and clerical duties independently for a large/complex business, instructional, or student services program. Incumbents at this level typically receive instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the work unit.
REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.
Participate in the administration of the office to which assigned; assist supervisor in meeting reporting requirements, functional responsibilities, and research objectives; provide responsible and complex secretarial and administrative support and confidential assistance, relieving the supervisor of a wide variety of clerical, technical, and administrative detail; assist in organizing functions and activities promoted by the District, college, or program area.

Plan and organize administrative office support functions; coordinate, oversee, and evaluate the flow of office work and assure that work is performed in a timely and accurate manner; review, update, and inform the supervisor and others of essential timelines; discuss and review calendar of events on a regular basis with supervisor to assure timely coordination of office activities and status of assigned projects; develop schedules related to division/department activities and services.

Utilize electronic technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinate and arrange meetings; coordinate activities with other divisions and departments; make travel arrangements for department staff; process conference reimbursement and other requests.

Participate in the orientation and training of new classified and academic employees when assigned; assign, schedule, train, and provide work direction to lower-level office staff and student workers as assigned; prioritize work assignments; review and validate completed work for accuracy; determine the necessity for and assign substitute classified and/or academic personnel as needed.

Collect, research, compile, analyze, verify, summarize, record, and evaluate information; prepare and distribute narrative, statistical, and financial data, recommendations, and alternatives as requested; complete reports; verify and review forms and reports for completeness and conformance with established regulations and procedures.

Coordinate and oversee specialized functions or projects independently, as assigned including special event planning and implementation; assure that work is performed in a timely and accurate manner; use independent judgment to develop and provide recommendations, suggestions, or information as appropriate.

Answer telephones and respond to questions and requests for information from administrative, management, academic, and/or classified staff and the general public; communicate information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary.

Serve as liaison between assigned supervisor and the College president, vice presidents, administrative staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or program area policies and procedures, or referring callers to the administrator or others as necessary.

Assure that Board agenda items and supporting documents are developed, prepared, and forwarded within District timelines and legal requirements and guidelines; assure the administrator receives timely notification of Board requests for information or action; assure that the Board receives information and notification of action taken as requested.

Assist supervisor in the preparation and administration of program budget(s); assist in preparing cost estimates for budget recommendations; assist in submitting justifications for budget items; allocate funds to proper budget codes; monitor and track expenditures in a timely manner; provide regular budget reports to administrator for control of expenditures; assist in resolving budget issues and problems; interact with others regarding deposits; process budget/expense transfers; recommend budget revisions.

Recommend expenditures for office equipment, materials, and supplies and assure their timely ordering, receipt, and storage; assure proper functioning of office equipment; prepare purchase requisitions, check requests, independent contracts, and claims for reimbursement of special funds related to assignment; post, monitor, and track invoices and other expenditures; process and prepare time sheets for signature.

Provide staff support to standing and ad hoc committees and other groups as assigned; attend meetings and take notes or record proceedings; prepare and distribute agendas, background materials, and minutes as appropriate.

Compose correspondence independently; prepare preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for administrator's approval.

Format, type, proofread, duplicate, and distribute correspondence, notices, lists, forms, memoranda, and other materials according to established procedures, policies, and standards.

Establish and maintain a variety of complex, interrelated filing systems including confidential files; establish and maintain files for information, records, and reports involving classified, academic, and administrative payroll and attendance, budget, production and cost records, inventory, manuals, and updated resource materials.

Receive mail and identify and refer matters to the administrator in order of priority.

Utilize various computer applications and software packages; maintain and generate reports from a database or network system.

Operate office equipment including computer equipment, typewriter, calculator, copier, and facsimile machine.

Interact with South Orange County Community College District, Irvine Valley College, and Saddleback College's administrators, divisions, departments, faculty, staff, and students in all matters related to the area of assignment; interpret and apply policies and procedures and process sensitive complaints and requests for information.

When assigned to an instructional division: develop, proof, and submit schedule of classes; direct the process for development of new course/curriculum and/or program offerings and assist in keeping current programs up-to-date; manage and coordinate use of facilities assigned to the division; assist in processes and procedures to facilitate the submission of grades and attendance records in accordance with guidelines and time schedules to meet established deadlines including to serve as contact point and liaison with Admissions and Records.

Perform related duties as required.
QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.
Knowledge of:

Operational characteristics, services, and activities of the functions, programs, and operations of the assigned division or department.

Pertinent federal, state, and local laws, codes, and regulations including applicable sections of the State Education Code and other legal requirements related to area of assignment.

Work organization and office management principles and practices.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Processes, procedures, and practices of budget preparation and administration.

Principles, practices, and procedures of business letter writing.

Principles and procedures used in complex, inter-related record keeping.

Principles and practices used to establish and maintain files and information retrieval systems.

Principles, practices and procedures of complex fiscal, statistical, and administrative research and report preparation.

Statistical procedures and mathematical concepts.

Principles and techniques used in public relations including methods and techniques of proper receptionist and telephone etiquette.

Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers.

English usage, grammar, spelling, punctuation, and vocabulary.
Ability to:

Understand the organization and operation of the assigned division and/or department as necessary to assume assigned responsibilities.

Understand, interpret, and apply administrative and office policies and procedures as well as pertinent laws, regulations, and ordinances.

Perform responsible and difficult administrative duties involving the use of independent judgment and personal initiative.

Oversee and participate in the management of the administrative functions and operations of the assigned office.

Establish, review, and revise office work priorities.

Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.

Use sound judgment in recognizing scope of authority.

Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public.

Type or enter data at a speed necessary for successful job performance.

Take and transcribe dictation, if required by the position, at a speed necessary for successful job performance.

Participate in the preparation and administration of assigned budgets.

Use correct English usage, grammar, spelling, punctuation, and vocabulary.

Research, compile, analyze, and interpret data.

Prepare a variety of clear and concise administrative and financial reports.

Implement and maintain filing systems.

Independently compose and prepare correspondence and memoranda.

Plan, schedule, direct, coordinate, and review the work and performance of assigned staff in a manner conducive to proficient performance and high morale.

Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Adapt to changing technologies and learn functionality of new equipment and systems.

Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.

Work independently and effectively in the absence of supervision.

Work with and exhibit sensitivity to and understanding of the varied racial, ethnic, cultural, sexual orientation, academic, socio-economic, and disabled populations of community college students.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

Report to work on a regular and consistent basis, as scheduled, to assigned job.
EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education/Training:

Equivalent to two years of college level course work or specialized training in public administration, business administration, secretarial science, or a related field.
Experience:

Three years of increasingly responsible experience as an administrative assistant or secretary, preferably in an administrative office of a public agency or in an educational environment, including some experience in a lead capacity.
License or Certificate:

A valid California driver's license and proof of insurability may be required for some positions to drive a District or personal vehicle to attend meetings or pick up/deliver documents or other materials.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Working Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff, and others. At least minimal environmental controls are in place to assure health and comfort.
Physical Demands: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information; and to occasionally travel to other offices or locations to attend meetings or to pick up or deliver materials. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction.

Supplemental Information
Range 127 of the CSEA Salary Schedule
Work schedule: Monday Friday 8:00 AM - 5:00 PM Schedule and shift are subject to change in accordance with the department's needs.
Required Documents:Resume and Cover Letter

Applications missing the required documents will not be considered.

Hours Per Week : 40

Months: 12
Notice to all Candidates for Employment:

The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. The South Orange County Community College District (SOCCCD) will not sponsor any visa applications.
Employees must reside in California while employed with the SOCCCD.
California Public Employees Retirement System and California State Teachers Retirement System:

A California Public Employees Retirement System (CalPERS) retiree may not accept employment until after the first 180 days of retirement. Anyone retired from CalPERS accepting permanent employment with the SOCCCD will be required to reinstate as an active CalPERS member. Please contact CalPERS for additional information regarding your retirement status.
Any active vested member of California State Teachers Retirement System (CalSTRS), who accepts employment with the SOCCCD to perform service that requires membership in CalPERS, is eligible to elect to continue retirement system coverage under CalSTRS
Disability Accommodations:

If you require special accommodations in the application and/or evaluation process, please notify Human Resources at least two (2) business days prior to the job posting close or initial screening date, by either calling ( or sending an e-mail to
Attendance Requirement:

All SOCCCD employees are required to report to work on a regular and consistent basis, as scheduled, to assigned job.
Campus Crime and Safety Awareness:

Information regarding campus crime and safety awareness can be found at or Paper copies are available in the Human Resources office upon request.
Non-Discrimination Notice:

The SOCCCD provides access to its services, classes, and programs without regard to national origin, immigration status, religion, age, gender, gender identity, gender expression, race, ethnicity, color, medical condition, military and veteran status, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because they are perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
California Fair Chance Act:

The SOCCCD will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the SOCCCD is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.
Diversity, Equity, Inclusion and Equal Employment Opportunity:

The SOCCCD is looking for equity and inclusion-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to the understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present within our community.
The SOCCCD is committed to ensuring that all students have the opportunity to succeed in their classes and as such, to eliminating institutional barriers that disproportionately impact students of color. Irvine Valley College and Saddleback College are deeply committed to fostering an inclusive environment where students, staff, and faculty from diverse backgrounds can thrive academically and professionally.
Irvine Valley College (IVC) serves approximately 21,584 students, reflecting a rich diversity: 41% Asian, 2% Black/African-American, 21% Hispanic/Latino, 8% Southwest Asian and North African, 5% two or more races, and 21% White in Fall 2024.
Similarly, Saddleback College (SC) serves around 25,789 students, with demographics showing 12% Asian, 2% Black/African-American, 29% Hispanic/Latino, 5% two or more races, and 47% White in Fall 2024.
These numbers underscore the importance of our commitment to eliminating equity gaps across all student demographics through implementing dynamic, student-centered practices and policies. To support the academic and career success of our diverse student body, we seek a candidate who will actively contribute to our mission of inclusivity and support. The ideal candidate's values will align with SOCCCD's goals for Diversity, Equity, and Inclusion (DEI) and Equal Employment Opportunity (EEO).
THE SOCCCD IS AN EQUAL OPPORTUNITY EMPLOYER
General Information:

For general information about benefits, including eligibility requirements, please visit the benefits webpage on the South Orange County Community College District ("District") website.

Link:

Retiree Benefits:

Faculty (Full-Time)

Present medical, vision, and dental benefits for those retirees who were employed full-time by the District for ten (10) years immediately preceding the date of retirement and who have reached the age of fifty-five (55), and who meet the eligibility requirements described in the collective bargaining agreement, and for the dependents of eligible retirees, shall continue until the retiree reaches the age of Medicare eligibility. The retiree may be eligible for continued benefits after reaching the age of Medicare eligibility.

For more information about retiree benefits, including eligibility requirements, please refer to the applicable collective bargaining agreement on the District website.

Link:

Staff (California School Employees Association ("CSEA"))

Effective July 1, 2008, to June 30, 2026, bargaining unit members who retire from the District and the California Public Employees' Retirement System ("CalPERS")/California State Teachers' Retirement System ("CalSTRS") concurrently at sixty (60) years of age or older who have been employed by the District for at least ten (10) consecutive years, during which they were health benefit eligible under the terms of the collective bargaining agreement immediately prior to retirement, shall receive the same District contribution as provided active bargaining unit members under the collective bargaining agreement, toward health benefits specified under the collective bargaining agreement, excluding long term disability and life insurance, the legal assistance program and long term care insurance, until age sixty-five (65) or until the bargaining unit member becomes eligible for Medicare, whichever is sooner.

OR

Effective July 1, 2026, bargaining unit members will receive the District offered medical, vision, and dental benefits for those retirees who retire July 1, 2026, or thereafter, who were employed full-time by the District for ten (10) years immediately preceding the date of retirement and who have reached the age of fifty-five (55), and who meet the requirements described in the collective bargaining agreement. The retiree may be eligible for continued benefits after reaching the age of Medicare eligibility.

For more information about retiree benefits, including eligibility requirements, please refer to the applicable collective bargaining agreement on the District website.

Link:

Management

Medical, dental, and vision benefits in effect in the District at the time of retirement of a management team member shall continue in effect upon the employee's retirement for those employees who have been actively employed full-time and receiving full-time benefits by the District for ten (10) consecutive years immediately preceding the date of retirement and who concurrently retire from either CalSTRS and/or CalPERS. The retiree may be eligible for continued benefits after reaching the age of Medicare eligibility.

For more information about retiree benefits, including eligibility requirements, please refer to the applicable board policy and/or administrative regulation on the District website.

Link:

**Additional Information** Pay: $28.86/hour
**Job Number** 25088921
**Job Category** Administrative
**Location** Anaheim Marriott, 700 W. Convention Way, Anaheim, California, United States, 92802VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
The pay range for this position is $8.86 to 28.86 per hour and offers health care benefits, flexible spending accounts, 401(k) plan, earned paid time off and/or sick leave, life insurance, disability coverage, and other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated?Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. ?We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law. Marriott International considers for employment qualified applicants with criminal histories consistent with applicable federal, state and local law._
Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of "Wonderful Hospitality. Always." by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that's synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.
JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you're happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand's namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you'll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That's The JW Treatment. In joining JW Marriott, you join a portfolio of brands with Marriott International. **Be** where you can do your best work,? **begin** your purpose, **belong** to an amazing global? team, and **become** the best version of you.

Our associates celebrate lives. We celebrate our associates.
Consider the possibilities of joining a Great Place to Work!
Support the At-Need Administration departments with various tasks including but not limited to providing finalization and follow up for funeral and cemetery arrangements. Provide thorough and compassionate customer service to grieving families throughout the Arrangements process to ensure service excellence.
**Essential Job Functions:** Must be able to perform the essential functions of the job with or without reasonable accommodations.
+ Daily phone and text support for incoming calls and/or texts
+ Accept payments for upcoming services
+ Obtain required signatures on compliance documents
+ Update HMIS system records
+ Assist with email and voicemail follow ups
+ Process and follow up with Military honors requests and flag applications
+ DocuSign completion and uploading
+ Manage Death certificate approval distribution list
+ Perform precalls for Arrangement appointment preparation, as needed
+ Finalization of marker orders, as needed
+ Take requests from At-Need Arrangements Counselors and assist with case management follow up activities to ensure high level of customer service and minimal customer wait time.
+ Must demonstrate in-depth knowledge in company products and services, company policies and procedures, and state and federal regulations.
+ Maintain positive, professional working relationships with coworkers and cross functional departments.
+ Demonstrate a high level of compassion, empathy, integrity, and willingness to help others.
+ Abide by the Company dress code and any department requests regarding work attire.
+ Keep immediate supervisors promptly and fully informed of all problems and matters of significance and take prompt corrective action where necessary.
+ Understand and achieve annual SMART goals.
+ Participate in training and skill development opportunities to improve competency and customer service.
+ Adhere to Company policies, procedures, rules, and controls.
+ Adhere to safety rules and regulations, and report unsafe practices to management.
+ Act on customer complaints to provide satisfactory resolution.
+ Adhere to the attendance policy and report to work on time.
+ As an At-Need Arrangements Administrator, this position is responsible for ensuring that funeral arrangement details are finalized with a high level of accuracy and in a highly professional, compassionate, and courteous manner, and that they comply with company policy and with state and federal regulations.
**Knowledge, Skills & Abilities:**
+ Three years' experience in the mortuary/cemetery industry, with knowledge of funeral ceremonies and practices,
+ Must pass CFDA Arrangers Test or equivalent, and if necessary, complete an CFDA Funeral Arrangers Course or equivalent, and successfully pass the accompanying examination by a score of 75% or higher
+ Strong written and verbal communication skills
+ High level of professionalism, customer service, and willingness to help others
+ Professional sales and/or strong customer service background
+ Bilingual Chinese, Korean, and/or Spanish preferred
+ Detail oriented
+ Problem solving skills
+ Self-motivated and flexible
+ Warmth, compassion, empathy
+ Diplomacy under pressure
+ Ability to multi-task, prioritize tasks, and differentiate level of importance
+ High level of communication and listening skill
+ Cultural sensitivity to the diverse community that Rose Hills serves
+ Advanced PC skill with MSWord, Excel, and Outlook
**Compensation:**
$21.50/hr - $28.00/hr
Exact compensation may vary based on skills, experience, and location.
**Benefits (dependent upon eligibility):**
Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program
**_Rose Hills is an Equal Opportunity Employer. The company's hiring procedures do not discriminate against any person on the basis of race, color, national origin, religion, ethnicity, age, sex, sexual-orientation, veteran's status or disability, or any other legally protected status._**
**_SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities._**
**_As part of your pre-employment background check, your criminal conviction history will be verified given that this role requires the following material job duties: Working with or around client families, colleagues, and working with confidential information. Convictions creating a direct, adverse, and negative relationship with the identified job duties may result in withdrawal of a conditional job offer._**
Postal Code: 90601
Category (Portal Searching): Administration and Clerical
Job Location: US-CA - Whittier
Job Profile ID: R00106
Time Type: Full time
Location Name: Rose Hills Company

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**AECOM** is seeking a highly talented **Administrative Assistant** located in **Orange, CA**
+ Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
+ Familiar with a variety of the field's concepts, practices, and procedures.
+ Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
+ May direct and lead the work of others.
**Qualifications**
MINIMUM REQUIREMENTS:
+ High School Diploma + 8 Years of relevant experience or demonstrated equivalency of experience and/or education
PREFERRED QUALIFICATIONS:
+ Strong work ethic and the ability to work independently with minimal supervision as well as be able to work closely with and collaborate with a small team
+ 10+ years of related experience
+ Previous experience supporting construction projects.
**Additional Information**
+ This position does not include sponsorship for US Work Authorization and will not be offered with this position.
+ Relocation assistance is not offered for this position.
Offered compensation will be based on location and individual qualifications. The expected range is $32.00/hour - $4.00/hour.
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of 16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10128364
**Business Line:** PPM
**Business Group:** DCS
**Strategic Business Unit:** West
**Career Area:** Administration
**Work Location Model:** On-Site
**Legal Entity:** AECOM Technical Services Inc

Benefits:

401(k)

401(k) matching

Dental insurance

Employee discounts

Paid time off

Training & development

Vision insurance

Summary

At Terravanta we're more than just a company; we're a community dedicated to social and environmental responsibility. We prioritize safety, foster a collaborative environment, embrace open mindedness, adaptability, strive for quality in all we do, and are committed to continuous improvement. If you share these values and are looking for a meaningful career, we invite you to join our team.

We are seeking a highly skilled and independent financial professional. The ideal candidate will possess extensive experience in bookkeeping and accounting, particularly within government projects and FAR Part 31, alongside exceptional communication and organizational abilities.

This job is for you if you are highly accountable and possess the flexibility to manage a range of administrative and financial/bookkeeping tasks, adapting to our evolving small business needs.

Roles and Responsibilities

Financial Duties:

Maintain accurate financial records, including accounts payable and receivable, payroll, and general ledger entries.

Prepare and process invoices, receipts, and payments.

Reconcile bank statements and manage cash flow.

Assist in the preparation of financial reports, budgets, and forecasts.

Ensure compliance with financial regulations and standards.

Support the preparation of tax documents and liaise with external auditors and accountants.

Reconcile accounts payable and receivable

Ensuring compliance with federal, state and local legal requirements

Advising management on compliance needs

Assisting in financial activities such as running payroll and generating invoices

Manage all accounting transactions

Lead monthly financial meetings

Administrative Assistant Duties:

Manage CEO calendars, including scheduling meetings, appointments, and travel arrangements.

Prepare and edit correspondence, communications, presentations, and other documents.

Coordinate and organize Company and Client meetings, including preparing agendas, taking minutes, and following up on action items.

Support on the coordination and writing of bidding proposals.

Handle confidential information with discretion and professionalism.

Liaise with internal and external stakeholders on behalf of the executives.

Perform general office duties such as ordering supplies, managing office equipment, company promotionals, maintaining office organization, etc.

Support all document/project controls for the Company.

Qualifications/Experience

Bachelor’s degree in accounting, finance or related discipline

CPA (preferred)

FAR expertise (preferred)

Bookkeeping experience, accounting experience required

Experienced in Construction, federal, government contracts (highly desired)

Strong attention to detail, quality and good analytical skills

Skills

Teamwork

Leadership

Listener

Communication Skills

Adaptability

Respect

Proactive

Now that you've found the job description, what's next?
Vans is the original brand rooted in the authentic lifestyle of skateboarding. We are driven by our mission to inspire and empower everyone to live "Off The Wall" - embracing the youthful spirit of freedom, non-conformity, and relentless progression. Yesterday's "Off The Wall" moment is today's new normal, and at Vans, we believe in constantly outdoing ourselves. Together with our communities across the globe, our vision is to push culture forward because we believe that the pursuit of progression never ends. We are constantly inspired by the future generation of positive catalysts within our community.
So, before we get to the job details, take a minute to learn a little more about us - our values and our culture. If you can see yourself working side-by-side with a team of people who think and live "Off the Wall," Vans just may be the place for you.
To learn more about our values and our culture, visit Vans Careers ( or ( .
**What will you do?**
A day in the life of an **Executive Administrative Assistant** at Vans looks a little like this.
This role reports directly into a member of the Vans Executive Leadership team (ELT), while supporting 1-2 additional functional Vice Presidents as well. You will serve as an indispensable strategic partner to not only the leaders you work with, but the organization as a whole. This critical role demands a seasoned professional capable of proactively managing intricate tasks, effortlessly engaging with high-level leaders, and steadfastly acting as the executive's primary gatekeeper. Your exceptional expertise, strategic acumen, and proactive mindset will be fundamental in steering organizational success and fostering innovation.
Let's break down that day-in-the-life a bit more.
+ **Strategically Orchestrate Meetings:** Expertly coordinate and facilitate meetings, ranging from intimate office gatherings to large-scale off-site events, ensuring seamless execution and impactful outcomes.
+ **Craft Compelling Presentations:** Develop and distribute sophisticated presentations and reports that reflect the department's strategic goals and initiatives.
+ **Oversee Travel and Financials:** Efficiently manage and track travel expenses and corporate expenditures, ensuring compliance and fiscal responsibility.
+ **Lead High-Impact Projects:** Provide comprehensive research and support for high-priority special projects, driving strategic initiatives forward.
**What do you need to succeed?**
We all have unique skills that we bring to work and celebrate every day. For this role, there are foundation skills you'll need to succeed and excel. Additionally, while formal education in a related field is great to have, we are most interested in your 5+ years of experience and professional achievements.
The foundation skills you will need in this position are:
+ **Exceptional Communication:** Ability to effectively communicate with all levels of management, demonstrating poise and professionalism.
+ **Project Management Expertise:** Proven ability to manage multiple high-priority projects and tasks simultaneously with meticulous attention to detail.
+ **Organizational Excellence:** Superior organizational skills, with the ability to prioritize and manage information and tasks efficiently.
+ **Technological Proficiency:** Advanced proficiency with MS Outlook, Excel, and PowerPoint, and a willingness to learn new technologies.
+ **Proactive Problem Solving:** Aptitude for identifying challenges and proactively finding solutions.
There are also a few skills that are not required but preferred.
+ **Collaborate Across the Enterprise:** Interface seamlessly with corporate and brand functions across multiple offices and regions, fostering strong relationships and alignment.
+ **Ensure Compliance:** Monitor and enforce adherence to corporate policies, including credit card usage, and assist with setup and approvals.
+ **Be the Executive's Right Hand:** Represent the executive office with professionalism and excellence, handling a wide range of clerical and administrative tasks with precision.
+ **Optimize Office Operations:** Efficiently manage tasks such as internet research, calendar management, travel arrangements, and expense reporting, ensuring smooth day-to-day operations.
+ **Exemplify Discretion and Professionalism:** Maintain the highest level of confidentiality and demonstrate unwavering follow-through on all assignments.
**What do we offer you?**
At Vans, we know you expect as much from us as we do from you. That is why we make a commitment to support and grow our people. We offer extensive development and growth opportunities for your current and future positions, a competitive compensation package, and a strong benefits package that includes medical, dental, vision, and 401(k).
Our commitment extends beyond this and into your daily work life. We strive to foster a diverse and inclusive culture based on respect, connection, and authenticity. Our focus on DEI is at the foundation of who we are and what we do.
To learn more about Vans' benefits package, follow this MyVFBenefits.com ( and click "Looking to Join VF".
To learn more about Vans' Diversity and Inclusion efforts, go to WE have a question for YOU.**
**Are you in?**
#LI-WM1
**Hiring Range** **:**
$31.10 USD - $38.88 USD per hour
**Incentive Potential** : This position is eligible for additional compensation awards that may include an annual incentive plan, sales incentive, or commission potential. Specific details of the additional compensation eligibility for this position will be provided during the recruiting and interview process.
**Benefits at VF Corporation** : You can review a general overview of each benefit program offered, including this year's medical plan rates on and by clicking **Looking to Join VF?** Detailed information on your benefits will be provided during the hiring process.
**_P_** **_lease note, our hiring ranges are determined and built from market pay data. In determining the specific compensation for this position, we comply with all local, state, and federal laws._**
_At VF, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. If you are unable to submit your application because of incompatible assistive technology or a disability, please contact us at_ _. VF will reasonably accommodate qualified individuals with disabilities to the extent required by applicable law._
_Pursuant to all applicable local Fair Chance Ordinance requirements, including but not limited to the San Francisco Fair Chance Ordinance, VF will consider for employment qualified applicants with arrest and conviction records._
VF Diversity Vision Statement
VF is committed to creating an inclusive environment that welcomes and values the differences among all of our associates, customers, suppliers and the communities in which we live and conduct business. The continued success and growth of VF is enhanced through initiatives that promote diversity throughout VF around the world.VF is an equal employment opportunity/ affirmative action employer of minorities, females, protected veterans and the disabled. VF is committed to providing equal opportunities in employment, and treating our VF associates and VF applicants without discrimination on the basis of their race, color, gender, age, national origin, religion, sexual orientation, gender identity or expression, marital status, citizenship, disability, protected veteran status, HIV/AIDS status, or any other legally protected factor.

Description
Job Description:
We are seeking a highly organized and proactive Executive/Personal Assistant to support our Director of Office Operations and C-suite executives. This role is pivotal in ensuring smooth day-to-day operations and providing high-level administrative support in a fast-paced environment.
Key Responsibilities:
Manage calendars, schedule meetings, and coordinate travel arrangements
Handle confidential information with discretion
Prepare reports, presentations, and correspondence
Assist with personal tasks and errands as needed
Act as a liaison between executives and internal/external stakeholders
Support office operations and special projects
Qualifications:
Proven experience as an executive or personal assistant
Excellent organizational and time-management skills
Strong written and verbal communication
Proficiency in Microsoft Office and Google Workspace
Ability to multitask and prioritize effectively
Preferred:
Experience in the financial or tax services industry
Skills
Administration, calendaring, communication, Email, Invoicing
Top Skills Details
Administration,calendaring,communication
Additional Skills & Qualifications
easy going, work under pressure, 1-2 years experience as an Executive Assistant
Experience Level
Expert Level
Pay and Benefits
The pay range for this position is $6000.00 - $7000.00/yr.
You will be eligible to participate in our benefits package, which includeshealth insurance, dental, vision benefits, and paid time off, subject to the terms andconditions of each plan.
Workplace Type
This is a fully onsite position in Costa Mesa,CA.
Application Deadline
This position is anticipated to close on Jul 28, 2025.
h4>About TEKsystems:
We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
About TEKsystems and TEKsystems Global Services
We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

**Company Description**
**Work with Us. Change the World.**
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
**Job Description**
**AECOM** is seeking a highly talented **Administrative Assistant (Part Time)** located in **Orange, CA**
+ Work includes some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintains inventory of office supplies.
+ Familiar with a variety of the field's concepts, practices, and procedures.
+ Relies on experience and judgment to plan and accomplish more complicated goals. Uses Word, Excel, PowerPoint, Outlook, and other programs to accomplish work.
+ May direct and lead the work of others.
**Qualifications**
MINIMUM REQUIREMENTS:
+ High School Diploma + 8 Years of relevant experience or demonstrated equivalency of experience and/or education
PREFERRED QUALIFICATIONS:
+ Strong work ethic and the ability to work independently with minimal supervision as well as be able to work closely with and collaborate with a small team
+ 10+ years of related experience
+ Previous experience supporting construction projects.
**Additional Information**
+ This position does not include sponsorship for US Work Authorization and will not be offered with this position.
+ Relocation assistance is not offered for this position.
Offered compensation will be based on location and individual qualifications. The expected range is $32.00/hour - $4.00/hour.
**About AECOM**
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients' complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of 16.1 billion in fiscal year 2024. Learn more at aecom.com.
**What makes AECOM a great place to work**
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you'll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you've always envisioned. Here, you'll find a welcoming workplace built on respect, collaboration and community-where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.
**ReqID:** J10128362
**Business Line:** PPM
**Business Group:** DCS
**Strategic Business Unit:** West
**Career Area:** Administration
**Work Location Model:** On-Site
**Legal Entity:** AECOM Technical Services Inc

Position Summary:

Performs a broad range of duties for an executive or executive team, as assigned. Responsible for scheduling and preparing agenda for regular and special meetings, for securing requested information and for compiling various reports. Manages appointment requests and maintains assigned calendars. Handles telephone calls, routing them to others or dealing with them directly, as appropriate; arranges conference calls and related meeting room set-up. Prepares a variety of communications including emails, memos, meeting agendas and meeting minutes. Processes expense reports and approves invoices. Monitors budgets for expense and office supply spending.

Job Duties:

• Provide administrative support and coordination on projects as assigned.
• Coordinate and schedule meetings, maintain calendars, and answer calls as assigned.
• Distribute and track documents, ensure proper routing/approvals, and deliver or file when finalized.
• Audit and prepare expense reports and check requests and route for approval.
• Prepare presentations, meeting agendas, letters and other written communications.
• Administer, organize and maintain project files, hard copy and electronically.
• Facilitate in setting up conference calls (e.g., video, or telephone, or other electronic variations) and arranging all necessary meeting supplies (i.e. meeting agenda, exhibits, and lunch orders).
• May book travel as needed.
• Attend project meetings and prepare meeting minutes as needed.
• Perform other related duties as assigned.

Minimum Qualifications / Other Expectations:

Education & Experience:

• Bachelor's degree preferred.
• 3-5 years of experience in administrative support or relevant work experience.

Other:

• Must be organized and capable of managing tasks on multiple, concurrent projects.
• Must have excellent verbal and written communication skills.
• Must have well-developed interpersonal skills with the ability to establish highly functional relationships with diverse personalities both within and outside the company.
• Project a professional image and demeanor.
• Understand, apply, and comply with all company policies and procedures.
• Strong computer skills: MS Office Office Suite; Google Suite experience preferred.

Compensation:

Base Pay Range: $34.52 - $42.60

Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.

The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

About Us:
Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California's most desirable locations: San Diego, Orange County, West Los Angeles and Silicon Valley.

With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.

We take as much pride in our employee community as we do the communities we create. It's an environment populated with talented and experienced people, a collaborative spirit and abundant opportunities.

Apply today to join our employee community, and learn more about Irvine Company, our legacy and our guiding principles.

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

#LI-Onsite