7,898 Administrative Assistant jobs in the United States

The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc ( has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two (2) office locations in Huntsville, AL, and Madison, AL, this position will provide administrative support to the Rapid Prototype Group. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.

Responsibilities & Must Haves as an Office Admin. Asst.:

• Greeting visitors, answering telephones, directing calls, and taking messages
• Managing conference room calendars
• Supply ordering and restocking, utilizing a purchasing process system
• Custodian of Purchasing Credit Card and responsible for ensuring proper usage protocol is followed
• Daily kitchen maintenance (coffee station/food & beverage stocking)
• Support Group Administrator with various administrative and operational responsibilities as required
• Ability to manage and prioritize numerous assignments in a high-volume environment
• Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment
• Effectively communicates with various customers, employees, and executive stakeholders
• Self-motivated with the ability to work proactively and achieve results without close supervision
• Innovative and creative thinker, results oriented problem-solver, with a ‘can do’ attitude and a friendly, outgoing personality
• Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
• Intermediate proficiency with Adobe Acrobat
• Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
• High School diploma or equivalent and 1-2 years of related clerical and office experience
• Ability to be on-site, Monday – Friday, 7:30am – 4:30pm. Duty location will rotate between 2 facilities located 15 minutes apart (airport area/Greenbrier Parkway)
• Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance

This will “WOW” us if you have the following:

• Familiar with Deltek/Costpoint
• Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat

*Note: A Microsoft Office Suite Assessment will be provided to assess a proficiency level.

Please apply at careers.ara.com for the Office Admin. Asst. position. #LI-AB1

• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
• Team Player: Works well as a member of a group
• Enthusiastic: Shows intense and eager enjoyment and interest
• Dedicated: Devoted to a task or purpose with loyalty or integrity

• Self-Starter: Inspired to perform without outside help
• Goal Completion: Inspired to perform well by the completion of tasks
• Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
• Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

We are seeking a highly organized and detail-oriented individual to join our team as an Entry-Level Administrative Assistant. This hybrid role offers the opportunity to work both remotely and on-site, supporting daily office operations, managing schedules, and ensuring efficient communication across departments.

Key Responsibilities:
•Answer and direct phone calls and emails in a professional manner
•Schedule and coordinate meetings, appointments, and travel arrangements
•Prepare reports, memos, letters, and other documents
•Maintain organized filing systems (physical and digital)
•Order and maintain office supplies and equipment
•Assist with data entry and basic record keeping
•Support various departments with administrative tasks as needed
•Help organize company events or meetings when requested

Qualifications:
•High school diploma or equivalent (associate degree preferred)
•Strong written and verbal communication skills
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•Excellent organizational and time management abilities
•Ability to work independently and collaboratively
•Reliable internet connection and suitable work environment for remote tasks

Benefits:
• Hybrid work flexibility
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

• Answer and direct phone calls in a professional manner
• Greet visitors and clients and provide general support
• Organize and schedule meetings and appointments
• Maintain filing systems (physical and digital)
• Perform data entry and update databases and records
• Assist in the preparation of reports, presentations, and correspondence
• Order office supplies and maintain inventory
• Handle incoming and outgoing mail and deliveries
• Support other staff with administrative tasks as needed

• High school diploma or equivalent (Associate’s degree preferred)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team

• Familiarity with office equipment (printers, copiers, scanners)
• Previous experience in an administrative or office support role

• Competitive pay
• On-the-job training and mentorship
• Opportunities for growth and advancement
• Health, dental, and vision insurance (if full-time)
• Paid time off and holidays

Job Summary:

We're seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. As an Administrative Assistant, you'll be responsible for managing day-to-day operations, coordinating tasks, and ensuring the smooth functioning of our office. If you're a proactive and versatile individual with excellent communication skills, we'd love to hear from you!

Key Responsibilities:

1. Manage calendars, schedule appointments, and coordinate meetings.
2. Handle correspondence, emails, and phone calls.
3. Prepare and distribute reports, documents, and other materials.
4. Maintain organized filing systems (physical and digital).
5. Provide support for events, meetings, and travel arrangements.
6. Manage office supplies, inventory, and expenses.
7. Develop and implement administrative processes to improve efficiency.
8. Liaise with internal and external stakeholders.

Requirements:

1. High school diploma or equivalent required; associate's or bachelor's degree preferred.
2. 1-3 years of administrative experience.
3. Excellent communication, organizational, and time management skills.
4. Proficiency in Microsoft Office and Google Suite.
5. Strong attention to detail and problem-solving skills.
6. Ability to work independently and as part of a team.

What We Offer:

1. Competitive salary and benefits package.
2. Opportunities for professional growth and development.
3. Collaborative and dynamic work environment.
4. Flexible work arrangements (potential).