7,898 Administrative Assistant jobs in the United States

Data Entry/Administrative Assistant

77246 Houston, Texas Venus Remedies

Posted 3 days ago

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Job Description

Company seeks Administrative Assistance.To provide Administrative support to ensure that municipal operations are maintained in an effective, up to date and accurate manner maintain good communication with clients, customer service skills, and phone support
seeks hard working individual for the position of Administrative assistant to support and ensure that municipal operations are maintained in an effective, up to date and accurate manner good communication with clients, phone support. Expecting trusworthyness leadership and good quality support to insure that you may be the perfect canidate for this position
seeking for people that are willing to work

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Data Entry Administrative Assistant

14052 East Aurora, New York PDS Defense

Posted 1 day ago

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**Administrative/Clerical**
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212173
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Aurora, NY. Job ID#212173**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
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Data Entry Administrative Assistant

14052 East Aurora, New York PDS Defense

Posted 1 day ago

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Job Description

**Administrative/Clerical**
**Data Entry Administrative Assistant** East Aurora, NY Posted: 7/15/2025
Job Description
Job ID#:
212172
Job Category:
Administrative/Clerical
Position Type:
Associate - W2
Shift:
1
**PDS Defense, Inc. is seeking a Data Entry Administrative Assistant, in East Auora, NY. Job ID#212172**
Pay Rate: $34.50/hr
**Job Description:**
Successful candidate must be a self starter and willing to work under minimal supervision transferring inspection information from blue prints to a formal AS9100 FAI document. This position is strictly clerical in nature and will be involving AS9100 FAI documentation and blue print ballooning. The successful candidate should be familiar with computers and computer software and data entry. The successful candidate will be a quick learner that is able to look at samples provided and duplicate them.
Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and DailyPay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.
Job Requirements
Minimum Security Clearance:
No Clearance
**VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled**
To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit or Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled
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Office Administrative Assistant

40621 Frankfort, Kentucky Adecco US, Inc.

Posted today

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Job Description

Adecco is assisting a local client in recruiting for an organized Office Support Assistant in Frankfort, KY _._ This is for a temporary opportunity that will give you valuable experience to enhance your career. As an Office Support Assistant you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, filing, photocopying and answering phones. The ideal candidate is able to multi-task and has exceptional time management skills. If you meet the qualifications listed below and would like to find out more about the position, please Apply Now!
Responsibilities for this Office Support Assistant job include:
- Operate office equipment such as fax machines, copiers, and phone systems
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material
- Answer office telephone and give information to callers, take messages, or transfer calls to appropriate individuals
- Locate and attach appropriate files to incoming correspondence requiring replies
- Greet office visitors and handle their inquiries or direct them to the appropriate person based on their needs
- Open, read, route, and distribute incoming mail or other materials and answer routine letters
- Compose, type, and distribute meeting notes, routine correspondence, and reports
Qualifications:
- Detail Oriented
- Microsoft Office Suite proficient
- Ability to communicate openly to ensure smooth work flow and no lingering issues
- MUST provide updated resume for consideration
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on Apply Now to be considered for this Office Support Assistant job in Frankfort, KY or any related opportunities with Adecco. Please be sure to include a resume for this position.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
**Pay Details:** $13.58 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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Office Administrative Assistant

40311 Carlisle, Kentucky Adecco US, Inc.

Posted today

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Job Description

Adecco is assisting a local client in recruiting for an organized Office Support Assistant in Carlisle, KY _._ This is for a temporary opportunity that will give you valuable experience to enhance your career. As an Office Support Assistant you will perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, filing, photocopying and answering phones. The ideal candidate is able to multi-task and has exceptional time management skills. If you meet the qualifications listed below and would like to find out more about the position, please Apply Now!
Responsibilities for this Office Support Assistant job include:
- Data Entry
- Operate office equipment such as fax machines, copiers, and phone systems
- Set up and maintain paper and electronic filing systems for records, correspondence, and other material
- Answer office telephone and give information to callers, take messages, or transfer calls to appropriate individuals
- Locate and attach appropriate files to incoming correspondence requiring replies
- Greet office visitors and handle their inquiries or direct them to the appropriate person based on their needs
- Open, read, route, and distribute incoming mail or other materials and answer routine letters
- Compose, type, and distribute meeting notes, routine correspondence, and reports
Qualifications:
- Detail Oriented
- Microsoft Office Suite proficient
- Ability to communicate openly to ensure smooth work flow and no lingering issues
- MUST provide updated resume for consideration
Adecco provides one of the most comprehensive benefits package in the industry to contract workers. Benefits are available to you as a contractor after one week of employment.
Click on Apply Now to be considered for this Office Support Assistant job in Carlisle, KY or any related opportunities with Adecco. Please be sure to include a resume for this position.
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
**Pay Details:** $18.16 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
+ The California Fair Chance Act
+ Los Angeles City Fair Chance Ordinance
+ Los Angeles County Fair Chance Ordinance for Employers
+ San Francisco Fair Chance Ordinance
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Office Administrative Assistant

60089 Buffalo Grove, Illinois Wabtec Corporation

Posted today

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Job Description

It's not just about your career or job title. It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.
At Wabtec Bus Solutions, we draw strength from our differences while we revolutionize the way the world moves for future generations. And you can too! Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first - exemplified by our mission: "Unlock our customers' potential by delivering innovative and lasting transportation solutions. Sound like a team you would like to be part of. Come build your career with Wabtec Bus Solutions.
Wabtec is seeking a qualified **Office Administrative Assistant** to join our team in **Buffalo Grove, Illinois.** The ideal candidate will enhance executive's effectiveness by providing information management support, representing the executive to others, including Sr. Staff members when necessary. Will generate reports, presentations, and other communication. Will assist in coordinating and planning company functions.
**Office Administrative Assistant**
+ Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. This will be completed through PowerPoint, Word and Excell.
+ Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
+ Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
+ Maintains customer confidence and protects operations by keeping information confidential.
+ Completes projects by assigning work to clerical staff, following up on results.
+ Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
+ Ability to Multitask and priorities projects and complete work responsiblities in timely manner.
+ To perform this job successfully, an individual should have knowledge of Word Processing software; Spreadsheet software; Database software and Contact Management systems. Understand Microsoft Office Suite, (Excel, Word, Power Point). Ability to handle adhoc requests.
**Education:**
+ Associate degree (A. A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Must have Oracle or similar application experience.
Think you have what it takes to join our team? We would love to meet you and share with you our extensive array of employee benefits here at Wabtec.
Salary Range:
$23.00 - $27.00 per hour
**Who are we?**
Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.
Wabtec is focused on performance that drives progress and unlocks our customers' potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Commitment to Embrace Diversity:**
Wabtec is a global company that invests not just in our products, but also our people by embracing diversity and inclusion. We care about our relationships with our employees and take pride in celebrating the variety of experiences, expertise, and backgrounds that bring us together. At Wabtec, we aspire to create a place where we all belong and where diversity is welcomed and appreciated.
To fulfill that commitment, we rely on a culture of leadership, diversity, and inclusion. We aim to employ the world's brightest minds to help us create a limitless source of ideas and opportunities. We have created a space where everyone is given the opportunity to contribute based on their individual experiences and perspectives and recognize that these differences and diverse perspectives make us better.
We believe in hiring talented people of varied backgrounds, experiences, and styles. People like you! Wabtec Corporation is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or protected Veteran status. If you have a disability or special need that requires accommodation, please let us know.
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Office Administrative Assistant

35756 Madison, Alabama Applied Research Associates, Inc

Posted 9 days ago

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Job Description

Permanent

The Analytical Solutions Division (ASD) of Applied Research Associates (ARA), Inc ( has an exciting opportunity for a full-time Office Administrative Assistant who truly understands the value and importance of providing exceptional administrative support services. Working onsite and rotating between two (2) office locations in Huntsville, AL, and Madison, AL, this position will provide administrative support to the Rapid Prototype Group. Looking for an administrative professional who possesses a firm knowledge of office procedures, business practices, and customer service.

Responsibilities & Must Haves as an Office Admin. Asst.:

  • Greeting visitors, answering telephones, directing calls, and taking messages
  • Managing conference room calendars
  • Supply ordering and restocking, utilizing a purchasing process system
  • Custodian of Purchasing Credit Card and responsible for ensuring proper usage protocol is followed
  • Daily kitchen maintenance (coffee station/food & beverage stocking)
  • Support Group Administrator with various administrative and operational responsibilities as required
  • Ability to manage and prioritize numerous assignments in a high-volume environment
  • Organized individual, with excellent attention to detail, who can multi-task and change priorities quickly to effectively work in a rapidly changing office environment
  • Effectively communicates with various customers, employees, and executive stakeholders
  • Self-motivated with the ability to work proactively and achieve results without close supervision
  • Innovative and creative thinker, results oriented problem-solver, with a ‘can do’ attitude and a friendly, outgoing personality
  • Intermediate proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)
  • Intermediate proficiency with Adobe Acrobat
  • Ability to obtain and maintain a minimum of a SECRET clearance from the US Department of Defense
  • High School diploma or equivalent and 1-2 years of related clerical and office experience
  • Ability to be on-site, Monday – Friday, 7:30am – 4:30pm. Duty location will rotate between 2 facilities located 15 minutes apart (airport area/Greenbrier Parkway)
  • Ability to sit &/or stand for long periods of time, stand, sit, stoop, bend, crouch, crawl, climb, hold and move items with hand, multilimbed coordination, finger dexterity, arm-hand steadiness, push, pull, and lift 50lbs independently and over 50lbs with assistance

This will “WOW” us if you have the following:

  • Familiar with Deltek/Costpoint
  • Advanced-to-Expert level proficiency in Microsoft Office Suite and Adobe Acrobat

*Note: A Microsoft Office Suite Assessment will be provided to assess a proficiency level.

Please apply at careers.ara.com for the Office Admin. Asst. position. #LI-AB1

Behaviors Preferred
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
  • Team Player: Works well as a member of a group
  • Enthusiastic: Shows intense and eager enjoyment and interest
  • Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations Preferred
  • Self-Starter: Inspired to perform without outside help
  • Goal Completion: Inspired to perform well by the completion of tasks
  • Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
  • Growth Opportunities: Inspired to perform well by the chance to take on more responsibility

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

See job description
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Administrative Assistant

Premium Job
49501 Grand Rapids $17 - $25 per hour Grand Rapids Lighting

Posted today

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Job Description

Full time Temporary

We are seeking a highly organized and detail-oriented individual to join our team as an Entry-Level Administrative Assistant. This hybrid role offers the opportunity to work both remotely and on-site, supporting daily office operations, managing schedules, and ensuring efficient communication across departments.

Key Responsibilities:
•Answer and direct phone calls and emails in a professional manner
•Schedule and coordinate meetings, appointments, and travel arrangements
•Prepare reports, memos, letters, and other documents
•Maintain organized filing systems (physical and digital)
•Order and maintain office supplies and equipment
•Assist with data entry and basic record keeping
•Support various departments with administrative tasks as needed
•Help organize company events or meetings when requested

Qualifications:
•High school diploma or equivalent (associate degree preferred)
•Strong written and verbal communication skills
•Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
•Excellent organizational and time management abilities
•Ability to work independently and collaboratively
•Reliable internet connection and suitable work environment for remote tasks

Benefits:
• Hybrid work flexibility
• Health, dental, and vision insurance
• Paid time off and holidays
• Professional development opportunities

Company Details

Grand Rapids Lighting Center is a locally owned lighting showroom that has proudly served the Grand Rapids community and beyond since 1969. We specialize in high-quality residential and commercial lighting solutions, including indoor and outdoor fixtures, ceiling fans, lamps, and custom lighting designs. With one of the largest lighting showrooms in Western Michigan, we offer a hands-on, personalized shopping experience guided by our knowledgeable team. Whether helping homeowners find the perfect fixture or working with designers and contractors on full lighting plans, we are committed to exceptional service, style, and value. Our mission is to brighten spaces and lives one light at a time.
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Administrative Assistant

Premium Job
07097 Jersey City $15 - $36 per year Amaris Consult

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Job Description

Full time Permanent

We are seeking a motivated and detail-oriented Entry-Level Administrative Assistant to join our team. In this role, you will provide essential support to ensure the efficient operation of the office. The ideal candidate is organized, adaptable, and eager to learn in a fast-paced environment.

Key Responsibilities:
  • Answer and direct phone calls in a professional manner
  • Greet visitors and clients and provide general support
  • Organize and schedule meetings and appointments
  • Maintain filing systems (physical and digital)
  • Perform data entry and update databases and records
  • Assist in the preparation of reports, presentations, and correspondence
  • Order office supplies and maintain inventory
  • Handle incoming and outgoing mail and deliveries
  • Support other staff with administrative tasks as needed
Qualifications:
  • High school diploma or equivalent (Associate’s degree preferred)
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
Preferred Skills (Not Required):
  • Familiarity with office equipment (printers, copiers, scanners)
  • Previous experience in an administrative or office support role
Benefits:
  • Competitive pay
  • On-the-job training and mentorship
  • Opportunities for growth and advancement
  • Health, dental, and vision insurance (if full-time)
  • Paid time off and holidays

Company Details

Amaris Consulting is an independent technology consulting firm providing guidance and solutions to businesses. It gathers 7,600 people across 5 continents and more than 60 countries. With more than 1,000 clients across the globe, we have been rolling out solutions for major projects for over a decade. Our experts engage across all sectors ranging from financial services and transportation to healthcare and technology.
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Administrative Assistant

Premium Job
Remote $15 - $37 per hour Osullivan Farms

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Job Description

Full time Permanent

Job Summary:

We're seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team. As an Administrative Assistant, you'll be responsible for managing day-to-day operations, coordinating tasks, and ensuring the smooth functioning of our office. If you're a proactive and versatile individual with excellent communication skills, we'd love to hear from you!

Key Responsibilities:

1. Manage calendars, schedule appointments, and coordinate meetings.
2. Handle correspondence, emails, and phone calls.
3. Prepare and distribute reports, documents, and other materials.
4. Maintain organized filing systems (physical and digital).
5. Provide support for events, meetings, and travel arrangements.
6. Manage office supplies, inventory, and expenses.
7. Develop and implement administrative processes to improve efficiency.
8. Liaise with internal and external stakeholders.

Requirements:

1. High school diploma or equivalent required; associate's or bachelor's degree preferred.
2. 1-3 years of administrative experience.
3. Excellent communication, organizational, and time management skills.
4. Proficiency in Microsoft Office and Google Suite.
5. Strong attention to detail and problem-solving skills.
6. Ability to work independently and as part of a team.

What We Offer:

1. Competitive salary and benefits package.
2. Opportunities for professional growth and development.
3. Collaborative and dynamic work environment.
4. Flexible work arrangements (potential).

Company Details

Founded in 1939, O’Sullivan Farms is West Virginia’s oldest Thoroughbred farm. Located on fertile limestone soil once settled by the Washington family in the northern Shenandoah Valley, the farm has developed a long tradition of breeding and racing quality horses. Our nutritional program is designed to raise the soundest, strongest, horses possible. Pastures are all spacious, rounded and fenced with new oak boards. Hay is a homegrown alfalfa and clover/timothy harvested from fields that are soil tested and fertilized annually. Our staff is experienced and dedicated, allowing us to offer our clients a full range of services; including boarding, breeding, foaling, breaking, training, racing partnerships, pedigree analysis, stallion syndication, and accounting and tax consultation.
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