3,356 Administrative Assistant jobs in the United States

We are seeking a highly organized, efficient, and proactive Administrative Assistant to support daily business operations. The ideal candidate will handle administrative tasks, manage communications, and provide general support to ensure the smooth functioning of our remote team.

This is a flexible, remote position suitable for individuals who excel at multitasking, managing details, and maintaining professionalism while working independently.

• Manage and respond to emails, phone calls, and other correspondence.
• Schedule and coordinate virtual meetings, appointments, and calendars.
• Prepare reports, documents, and presentations as needed.
• Maintain organized digital filing systems and databases.
• Assist with payroll, invoicing, and basic data entry when required.
• Support management with administrative tasks and project coordination.
• Communicate effectively with internal staff and external partners.

• Proven experience as an Administrative Assistant, Virtual Assistant, or Office Administrator.
• Excellent communication and organizational skills.
• Proficiency with Microsoft Office Suite or Google Workspace.
• Strong attention to detail and ability to multitask effectively.
• Professional writing and time management skills.
• Reliable internet connection and ability to work independently.

At Staffing Management Services, Corp , we believe that great work starts with great people. We offer a professional, supportive, and flexible work environment where you can develop your skills, build meaningful relationships, and make an impact — all from the comfort of your home.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

• Associate’s Degree in a related field.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.

We’re dedicated to maintaining a supportive and efficient work environment, and we’re currently looking for a reliable and proactive Administrative Assistant to help keep our operations running smoothly.

The Administrative Assistant will provide high-level support to ensure efficient operation of the office. You’ll work closely with management and team members, handling a variety of administrative and clerical tasks to support day-to-day operations.

• Manage and maintain schedules, appointments, and travel arrangements
• Answer and direct phone calls and emails in a professional manner
• Organize and schedule meetings and take detailed meeting minutes
• Prepare reports, memos, letters, and other documents
• Maintain filing systems, both electronic and physical
• Assist in the preparation of regularly scheduled reports
• Order office supplies and research new deals and suppliers
• Support team members with administrative tasks as needed

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred
• Proven experience as an administrative assistant or in a similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with the ability to multitask
• Excellent written and verbal communication skills
• Attention to detail and problem-solving skills
• Ability to handle sensitive information with discretion

• Competitive salary and benefits
• Opportunities for growth and professional development
• Supportive and inclusive work culture
• Paid time off, holidays, and flexible work options
• A chance to be a key part of a growing and respected organization

PMI Management is seeking a professional and detail-oriented Administrative Assistant to support our growing property management operations across the United States. We are a Miami-based firm focused on simplifying rentals, providing exceptional tenant service, and maintaining high standards of communication and organization.

As an Administrative Assistant, you will play an essential role in managing our daily business operations. Your duties will include handling correspondence, maintaining organized records, assisting with property listings, coordinating with tenants, and supporting the management team with reporting and scheduling.

Key Responsibilities:

• Respond promptly to tenant and client inquiries
• Organize and maintain digital filing systems for property records
• Assist with scheduling, reporting, and email communications
• Support the management team in coordinating property listings and documentation
• Ensure accurate data entry and information management across departments

Requirements:

• Excellent written and verbal communication skills
• Strong attention to detail and time management abilities
• Basic computer literacy (Google Workspace, Word, Excel, or similar)
• Previous administrative experience preferred but not required
• Reliable internet connection and ability to work independently

Compensation & Schedule:

• $45 per hour
• 3 hours per day, 7 days per week
• Fully remote position with flexible working hours

Join a company that values reliability, communication, and professional growth. PMI Management offers a supportive remote work environment and opportunities for long-term advancement within the property management industry.

1. Job Summary:
Provide efficient administrative and clerical support to ensure the smooth operation of daily business activities within the organization.

2. Key Responsibilities:
• Manage and organize office files, documents, and records.
• Schedule appointments, meetings, and travel arrangements.
• Handle incoming calls, emails, and correspondence.
• Prepare reports, memos, and presentations.
• Maintain office supplies and equipment inventory.
• Support HR and finance teams with data entry and recordkeeping.
• Coordinate communication between departments and external partners.

3. Skills and Qualifications:
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and problem-solving mindset.
• Ability to work independently and as part of a team.

4. Education and Experience:
• High school diploma or equivalent (Associate’s or Bachelor’s preferred).
• Previous experience in an administrative or office support role is a plus.

5. Work Environment:
• Office-based setting with occasional virtual or hybrid work.
• Interaction with all levels of management and staff.

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Position Title: Administrative Assistant

Overview: The Administrative Assistant provides essential support to ensure smooth office operations. This role involves managing administrative tasks, coordinating schedules, and assisting teams to enhance productivity and efficiency.

Key Responsibilities: Office Support Answer phones, respond to emails, and handle correspondence. Schedule Management Arrange meetings, appointments, and travel for staff. Document Preparation Create, edit, and organize reports, presentations, and memos. Data Entry Input and maintain accurate records in databases and spreadsheets. File Management Organize and maintain physical and digital filing systems. Meeting Support Prepare agendas, take minutes, and distribute meeting materials. Customer Interaction Greet visitors and provide professional assistance. Supply Coordination Monitor and order office supplies to ensure availability.

Qualifications: High school diploma or equivalent, associate’s or bachelor’s degree in business administration preferred. Experience in administrative or clerical roles. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office and basic office equipment. Ability to prioritize tasks and work in fast-paced environments.

Salary: Competitive based on experience, benefits include health insurance, paid leave, and professional development opportunities.

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers