61 Medical Administration jobs in Chicago Ridge
Clinic Supervisor
Posted 17 days ago
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Job Description
About the Company
Midwest Express Clinic is the "Best in the Midwest" when it comes to your health care needs. We provide a convenient alternative to an ER visit or doctor's appointment for illnesses and injuries that are urgent but not emergent. We are one of the fastest growing urgent care chains in the Midwest, with 50+ locations betweenthe Chicagoland and Northwest Indiana area since our doors opened in 2012.
Job Summary
The Clinic Supervisor will be responsible for supervising the day-to-day functions of the front desk, medical triage, and back office staff of an assigned Urgent Care clinic location, overseeing the medical assistant and radiology technician staff, and ensuring the highest quality care and operational efficiency is being met. This position collaborates with the Medical Provider teams and requires strong patient experience skills, the ability to problem solve and deescalate, and motivate team members. This is a full-time, on-site position working a M-F 7:45 - 5 schedule.
Responsibilities
Responsibilities
- Provides day to day leadership of the Clinic's culture and environment, ensuring adherence to policy and procedures and workflows.
- Provides training to medical assistant and radiology tech roles and responsibilities, including intake and registration, patient triage, and other administrative tasks, while ensuring the highest quality patient experience standards.
- Direct analysis/intervention related to clinic issues, with a focus on front office to back-office activities.
- Assist with and serve as a primary contact for de-escalation and crisis intervention efforts
- Identify and communicate priorities, timelines, and accountabilities to ensure efficient use of resources and to promote an open and productive work environment
- Cultivate a positive work environment, consistent with the values of the organization, and foster a group dynamic that yields high people engagement and supports a culture of quality care and efficiency, utilizing collaboration and open discussions to develop staff skills
- Serve as a resource for patient questions and concerns regarding patient experience.
- Consults with the manager regarding employee and workplace concerns.
- Keeps inventory of medical supplies and requests orders of supplies as needed and within budget.
- Enhance operational effectiveness, emphasizing cost containment, accurate patient registration, and efficient patient experiences
- Participate actively in quality improvement projects to achieve and sustain high-quality patient experience and health outcomes
- Ensure compliance with federal, state, and local regulations
- Ensure and maintain a safe work environment, upholding company-wide quality of care standards
Qualifications
- Associate's Degree required, Bachelor's Degree preferred from an accredited institution preferred, but not required.
- Actively Licensed Practical Nurse (LPN) in Illinois preferred but not required
- BLS Certification
- Minimum of 2-3 years of progressive experience in medical settings
- At least 1 year of managerial experience
- Must have valid driver's license
- Knowledge of regulations, HIPAA policies, and clinical best practices
- Experience working in patient-centric environment
- Experience working with electronic health systems and databases, experience with Experity a plus.
- Demonstrated excellence in interpersonal skills and conflict resolution
- High regard for confidential information and ability to communicate effectively with leadership
Office Administration Assistant Work from Home
Posted today
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Work from Home Office, Data Entry Remote Part-Time/Full-time Job
About the Job Position:
This remote entry-level role comes with training for qualified candidates. Depending on your expertise and desired area of interest, the remote duties may include work at home computer data entry, participating in market research activities such as survey design, focus group participation, product testing, social media and more. You may also be asked to assist with data analysis or providing feedback to support our clients in evaluating product potential. The position offers flexible work hours (part-time to full-time) with the opportunity to work from home and influence strategies across various industries, including automotive, healthcare, entertainment and more.
About Us:
Top Level Promotions specializes in market research, partnering with leading global brands to help businesses connect with customers and achieve sustainable growth. We are expanding our remote team and are looking for professionals to contribute valuable insights in a competitive environment.
Some of the Industries in Which We Work.
* Administration * Aerospace – Aviation & Atmosphere Science * Air Travelers & Airlines – International & Domestic Carriers * Amazon * Apparel/Accessories/Textiles – Online/Retail/Remote * Automotive – Design, Development, Manufacturing * Beverage Industry – Trends, Formulations & Technology * Candy/Confectionery – Chocolate, Sugar, Gum Products * Computers – Information and Online Communication Technology * Customer Service * Data Entry & Analytics * Education – Instruction and Training - Work from Home Programs * Film/Movie – Production, Film festivals, Distribution * Health Care – Public & Home Care * Manufacturing – Raw Materials & Machinery * Marketing & Study Design * Outdoor Gear – Outdoor Gear & Equipment * Pet Foods/Supplies/Pet Owners * Restaurants/Food Service * Travel/Tourism – Local/International * Toys – Industry Trends/ChangesQualifications:
* Applicants are required to have access to home high-speed internet with a stable connection. * A functional home desktop or laptop computer with both camera and microphone capabilities. * It is imperative to have a designated quiet workspace available for work purposes.Skills:
* Exceptional communication and interpersonal skills. * Strong organizational abilities while working independently. * Proficiency in fundamental computer applications and typing, encompassing email correspondence and data input. * Capacity to manage confidential information in a home office environment. * Attentive to detail and adept at delivering error-free work.Job Perks:
* Enjoy the convenience of working from your home office, eliminating the need for a daily commute. * No prior experience necessary – all positions include comprehensive training. * Flexible options available for both in-person group meetings and online participation. * Customize your work schedule, whether you prefer part-time or full-time hours. * Contribute to market innovations and assist companies in enhancing their products and services. * Opportunities for career growth within companies based on active participation and seniority.Salary:
This work from home position pays between 18.50 and 36.00 per hour depending your field of interest.
Experience:
This is an introductory position and training is provided to successful candidates.
Application:
We look forward to reviewing your completed application. If you have any questions or need assistance, please feel free to reach out. Important Note: We are currently only accepting applications from candidates located in Canada, USA, United Kingdom and Australia. Please only apply if you reside in one of these countries.Sincerely,
Top Level Promotions HR DepartmentOffice Administration Support - Entry-Level (Part-Time or Full-Time)
Posted 3 days ago
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Job Description
About the Job Position
This flexible opportunity is available to individuals living in or near Chicago, Illinois. Remote options are available, and all responsibilities are completed off-site. This entry-level role is ideal for those seeking basic administrative work. Duties may include organizing data, compiling consumer feedback, updating records, managing simple email tasks, and providing general office support. You'll have the ability to work on your own schedule while contributing to practical, insight-driven projects.
Who We Are
Top Level Promotions is a digital consulting firm that collaborates with national brands to gather meaningful consumer feedback. We offer straightforward, task-based assignments that support real-world market research efforts. As we continue to grow in the Chicago area, we are looking for dependable, detail-oriented individuals who are confident working independently on entry-level office-related tasks.
Industries We Support:
- Administrative and Office Support
- Renewable Energy and Environmental Services
- Transportation and Logistics
- E-commerce and Consumer Retail
- Apparel and Lifestyle Goods
- Food and Beverage Services
- Automotive Products and Services
- Technology and Communications
- Customer Service and User Experience
- Education and Online Learning
- Media, Arts, and Publishing
- Healthcare and Wellness
- Manufacturing and Industrial Services
- Pet Products and Animal Care
- Outdoor and Sporting Goods
- Travel, Tourism, and Hospitality
- Toys, Games, and Family Products
- Market Research and Consumer Insights
Some projects may draw from Chicago's strengths in finance, logistics, health care, food production, and technology. As one of the largest and most economically influential cities in the U.S., Chicago offers a rich blend of business innovation and cultural diversity. From its corporate centers to its tight-knit neighborhoods, the city provides brands with valuable insights into a broad cross-section of American consumers. Your feedback could directly influence how national companies tailor products for both urban and suburban markets across the Midwest.
Qualifications
- Stable high-speed internet connection
- Desktop or laptop with webcam and microphone
- Quiet and organized work environment
- Strong written communication
- Self-direction and time management
- Familiarity with spreadsheets and basic digital tools
- Attention to detail and accuracy
- Flexible part-time or full-time hours
- Remote options available - complete tasks from wherever suits you best
- Provide feedback on everyday products and services
- No prior experience necessary - clear instructions included
- Ongoing work opportunities for consistent performers
- No office commute needed
- You choose where you work
Compensation
Pay ranges from $18.50 to $36.00 USD per hour depending on the complexity and duration of assignments.
Experience
No previous experience required. Each task includes step-by-step instructions to support confident and accurate completion.
How to Apply
If you're based in Chicago and looking for flexible entry-level work with remote options, please apply online to begin the process.
Medical Office Receptionist
Posted 2 days ago
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Job Description
Organizes and maintains a filing system for patient charts, including generating chart numbers, filing, and pulling charts. Answers telephone and either responds to inquiry, directs caller to appropriate personnel, or initiates a triage slip for resp Receptionist, Medical, Office, Customer Service, Healthcare, Business Services, Patient
Medical Office Assistant - Veterans Evaluation Services
Posted 6 days ago
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Job Description
Maximus is currently hiring for a Medical Office Assistant to join our Veterans Evaluation Services (VES) Team in Chicago, IL. The Medical Office Assistant is responsible for assisting providers and veterans on exam days in any manner needed, general problem solving in a solutions- oriented manner for both providers and veterans, and updating case statuses as available. The ideal candidate possesses the desire to assist our wounded veterans with a caring, positive, and patriotic attitude.
- Due to contract requirements, only US Citizen or a Green Card holder can be considered for this opportunity.
- For positions on this contract, Maximus will pay the prevailing wage rate for the location in which the employee is working, as determined by the Department of Labor. That wage rate will vary depending on locality. An applicant's salary history will not be used in determining compensation.
Essential Duties and Responsibilities:
- Perform all job functions in compliance with HIPAA policies and adhere to local and externally relevant health and safety laws and policies.
- Gather and provide necessary information to providers; may include gathering forms, documents, and vital signs necessary to the evaluation.
- Provide a high level of customer service by greeting and directing all visitors, answering inquiries, confirming contact and appointment information, and otherwise facilitating a positive experience.
- Document all actions taken and other pertinent information as it relates to veteran and provider interaction.
- Clean exam rooms between each appointment and otherwise maintain stock and cleanliness of the clinic throughout the day.
- Must live in or near Chicago, IL.
- Must be willing and able to travel to provide support to other clinics in the Central region
- Must be willing and able to work weekend shifts (Saturday and Sunday) as needed
- Must be willing to work onsite in our Chicago, IL. location
- Must have reliable transportation to drive to other locations in the Central region
- Valid driver's license is required
- Arrive 30 minutes prior to scheduled exam
- Greet each veteran immediately, obtain medical history, any diagnostic results or medical records and provide sign in sheet
- Provide information to the providers (worksheets/HX forms/day/face sheets), and assist with vitals (weight, height, blood pressure)
- Document and update OMS comments for everything you do pertaining to veterans and providers
- Adhere to local and externally relevant health and safety laws and policies
- Maintain cleanliness of the clinic/per-diem and exam rooms
- Intermediate knowledge of pertinent medical terminology
- Proficient with Microsoft Word, Microsoft Outlook, Adobe Acrobat, general internet research, and beginner knowledge of Microsoft Excel, and typing skills
Minimum Requirements
- High School Diploma or GED required.
#VEScareers
EEO Statement
Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.
Pay Transparency
Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.
Administrative Assistant
Posted today
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Job Description
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted today
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Job Description
We are looking for a dedicated Part Time Administrative Assistant to join our team in Oak Park, Illinois. This is a long-term contract position offering part-time hours (25-30 hours per week) and the opportunity to support meaningful initiatives within a vibrant organization. The role involves assisting with administrative tasks and event coordination while fostering positive relationships with members and stakeholders.
Responsibilities:
- Open and distribute incoming mail while monitoring and responding to emails daily.
- Coordinate Member Monday Lunch events, including managing reservations, processing payments, and handling on-site tasks during the event.
- Support planning and execution of Monday Enrichment Programs held between October and May.
- Assist with fundraising efforts by collaborating with the Gala and Scholarship Committees to organize events.
- Process cash receipts for donations and parking lot tenants, as well as manage new memberships and renewals by invoicing, recording payments, and updating the member website.
- Provide administrative support to members and the Board by completing tasks as requested.
- Maintain an inventory of office supplies and ensure timely reordering as needed.
- Schedule appointments and manage calendars to ensure smooth operations.
- Handle email correspondence and inbound/outbound calls professionally.
- Ensure accurate data entry and maintain organized records.
Requirements - Associate degree or equivalent experience in an office environment.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint; familiarity with Zoom Webinar is a plus.
- Previous experience working in a non-profit organization is preferred.
- Excellent customer service skills with a friendly and approachable demeanor.
- Strong organizational abilities, attention to detail, and goal-oriented mindset.
- Clear and effective communication skills, both written and verbal.
- Capability to work independently while collaborating effectively within a team.
- Reliable, punctual, and adaptable to changing priorities. TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
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Administrative Assistant
Posted today
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Job Description
On behalf of our client, a leading financial services firm located in downtown Chicago, we are seeking a highly organized and proactive Administrative Assistant to join a dynamic and fast-paced office environment.
In this role, you will provide essential support to ensure the smooth operation of office activities and administrative functions. This position requires excellent organizational skills, professionalism, and the ability to handle multiple tasks in a dynamic environment.
Compensation: $65k-$73k + Bonus
Benefits: Medical, Dental, Vision, 401k
Monday-Friday - Onsite
8:30am-5:00pm
Responsibilities:
- Welcome visitors
- Manage scheduling, setup, and cleanup for conference rooms, ensuring they are always prepared for use.
- Oversee the ordering and restocking office supplies
- Preparation of meeting materials as needed.
- Provide administrative support to team members, including maintaining calendars, scheduling meetings, and prioritizing tasks.
- Organize travel arrangements
- Prepare and submit expense reports
Requirements
-Experience working in the Financial Services industry preferred.
-Expense system experience preferred. Concur travel and expense or similar systems highly desired.
-Knowledge of Salesforce or other CRM highly desirable.
-Notary a plus.
Required Education
High school graduate.
Preferred Education
-Bachelor's Degree or higher education is a plus.
TalentMatch®
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .
Administrative Assistant
Posted today
Job Viewed
Job Description
Brookfield Chicago - 350 N Orleans Street, Suite 300
Business
At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.
If you're ready to be a part of our team, we encourage you to apply.
Job Description
Position Summary
The Administrative Assistant will provide comprehensive administrative support to attorneys and paralegals within Brookfield Properties' Legal department. This role is responsible for assisting with document preparation, scheduling, file management, and other essential administrative functions to ensure efficient workflow and high-quality legal services. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced legal environment.
Responsibilities
+ Manage digital and, when necessary, physical filing systems, including data entry, document upload, retrieval, and status monitoring.
+ Draft transmittal letters and assemble packages of documents for delivery.
+ Support transaction closings by compiling and completing deliverables at the direction of attorneys and paralegals.
+ Assist with the creation and compilation of information for new matters to engage outside counsel through the Company's online legal billing platform.
+ Process and track payments of legal invoices to ensure timely and accurate billing.
+ Participate in and, when appropriate, initiate special projects within the Legal department as assigned.
+ Other duties as assigned.
Qualifications
+ High School Diploma or GED Required.
+ Minimum of 2 years of experience in an administrative support role.
+ Collaborative and dependable professional with a strong work ethic, consistently demonstrating accountability, integrity, and sound judgment.
+ Proficient in Microsoft Office Suite with the ability to quickly learn and adapt to new software applications.
+ Experience with document management systems such as Net Documents is preferred.
+ Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, and adapt to evolving circumstances.
+ Highly organized and project-focused professional with strong decision-making abilities.
+ Excellent business writing and verbal communication skills.
Compensation
Salary type: Non-Exempt?
Pay Frequency: Bi-weekly
Annual Base Salary Range: $26- $31
Annual Bonus: 4%
Benefit Information
+ Competitive compensation
+ Medical, Dental and Vision beginning day 1
+ 401(k) Company matching
+ 401(k) Vests on Day 1
+ Career development programs
+ Charitable donation matching
+ Generous paid time off (i.e., vacation, personal holidays, paid sick time)
+ Paid Volunteer Hours
+ Paid Parental Leave
+ Family planning assistance including IVF, surrogacy, and adoption options
+ Wellness and mental health resources
+ Pet insurance offering
+ Childcare Assistance
+ Commuter benefits
+ A culture on our values of Act with Integrity, Build Mutual Trust, Take Initiative and Win Together.
We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.
#BPR
At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 1100 properties and 400 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.
Administrative Assistant
Posted today
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Job Description
+ 2+ years of administrative and/or data entry experience.
+ Proficiency in computer applications such as Word, Outlook, and Excel.
+ Experience in documentation review and administrative support.
Additional Skills & Qualifications
+ Experience with D365 system and Service Now.
+ Skills in scanning, typing, filing, and uploading.
+ Independent worker with a positive and bubbly personality.
+ Detail-oriented and able to work collaboratively.
Job Description
We are seeking an Administrative Support Assistant to provide essential data management services during an ongoing automation process. The role involves transferring data from our system to the customer system, including part numbers, SKUs, order numbers, serial numbers, and hardware details. You will use Excel daily for basic spreadsheet tasks such as filtering and sorting. The position requires a high attention to detail and effective communication with customers via email.
Responsibilities
+ Transfer data and information from our system to the customer's system.
+ Handle data including part numbers, SKUs, order numbers, serial numbers, and hardware details.
+ Utilize Excel daily for spreadsheet tasks such as filtering and sorting.
+ Communicate with customers via email with a high attention to detail.
+ Enter, review, and upload documents.
+ Sort through paperwork and perform data entry.
+ Possibly provide reporting based on data entry.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Glendale Heights,IL.
Application Deadline
This position is anticipated to close on Jul 21, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email (% ) for other accommodation options.