76 Office Assistant jobs in Waldorf

This position provides advance-level clerical, administrative support and related work as required to the Education and Leadership Training Department and its professional staff (Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, and Field Education Coordinators). It requires good writing skills, attention to detail, good judgment, and discretion. Incumbent will support conferences/meeting planning, to include budget development. A working knowledge of AFSCME administrative policies and procedures is desirable.

Duties:

• Answers incoming calls, screen calls, route calls or take and deliver messages. Place calls as requested. Handle routine requests for information. Assist with primary phone coverage for managers. Check/manage the department's voicemail and email.
• Updates department staff directory, Affiliate Education Directors list, all Education databases, Committee lists, and Education Google groups.
• Supports all Education Department programs, meetings, committees, and Facebook. Assists in the coordination of logistics for meetings and conferences.
• Prepares, creates, and drafts documents and correspondence for final form. Finalize and proofread correspondence.
• Prepares and process invoices for payment to vendors according to the approved budget and specific meeting guidelines.
• Prepares Purchase Orders for payment in PN3 and records all payments in the department budget spreadsheet.
• Acquires checks from the Accounting Department, and maintains check records by copying, mailing, logging into budget spreadsheet and filing in proper budget books.
• Prepare TAs in Apptricity for department staff as needed.
• Creates/produces tables, documents, flyers and charts.
• Schedules and hosts web meetings via Zoom, Teams and other similar technology. Takes notes during web and other meetings as assigned.
• Creates Doodle Polls, schedules appointments, conference calls and meetings when required. Creates Survey Monkey if needed.
• Manages distribution of mail (open, date stamps, and sorts).
• Manages files: Sorts, stores, retrieves, and maintains files. Archives and updates logbook.
• Copies/scans documents. Regularly checks fax machine for document distribution.
• Orders supplies for the department and meetings.
• Supports all Education Department staff including, but not limited to the Director, Associate and Assistant Directors, Administrative Assistant, Education Coordinators, Field Education Coordinators, and Software Technician as assigned by the Administrative Assistant.
• Performs other duties as assigned.

• High level proficiency in MS Office Suite, Enterprise, as well as other databases.
• Ability to use MS Outlook, including the calendar program, and perform accurate data entry into databases.
• Excellent knowledge of office and organizational procedures.
• Basic knowledge of office equipment such as reproduction, telephone and fax machines.
• Must be able to independently complete assignments and work under pressure to meet tight schedules.
• Sufficient written and oral communication skills to exchange routine information.
• Strong ability to proofread documents and compose correspondence.
• Communication skills sufficient to exchange routine information.
• Ability to establish and maintain effective working relationships.

• JOB DESCRIPTION DETAILS

• Job Summary :

• Creates a welcoming and professional environment for our patients and visitors by demonstrating exceptional customer service. Uses technology systems to manage a wide range of patient requests including appointment scheduling, patient registration, answering general questions and meeting needs, while reducing financial loss and ensuring compliance. Provides a comprehensive and proactive patient experience while performing point of service activities and entering and maintaining confidential and accurate patient information.

• Education :

• Position requires a high school education. College or technical training a plus.

• Registration/Certification/Licensure :

• None.

• Experience :

• Position requires 1 -2 years experience in the medical field and/or 2 years of customer service experience.

• Other Requirements :

• Maintains unit-specific and hospital competencies, mandatory learning, and any clinical certifications required in accordance with the Staff Education and Training policy GA-057 and/or any other department requirements.

• Provide friendly and courteous assistance to every patient, to achieve an ideal patient encounter and professional experience at CalvertHealth.

• Exhibit excellent written and oral interpersonal communication skills, in order to communicate effectively with staff, patients, families, caregivers, and providers.

• Must be able to collaborate with patients, caregivers, clinical staff, and practice leadership in a positive and productive manner.

• Strong phone, computer, internet experience, and knowledge of insurance billing procedures and familiarization of medical terminology, required. Electronic Health Record (EHR) experience a plus.

• Must have ability to multi-task, possess organization skills, be adaptable, and work under stressful, and fast-paced conditions while prioritizing administrative tasks.

• Detail-oriented with the ability to follow directions and work both independently, and as part of a team.

This position provides intermediate-level clerical, administrative support and related work to the Department, as required.

DUTIES:

• Maintain and reconcile records, schedules, and travel arrangements.
• Maintain department logs by using a database for all incoming requests; code and produce reports on a weekly basis for managers.
• Provide typing, proof reading and editing, which may include finalizing letters, memos, pamphlets, brochures, power point presentations, reports, and testimony.
• Prepare and maintain miscellaneous spreadsheets.
• Route incoming mail and coordinate outgoing mail and packages.
• Answer and screen incoming calls for the department then route them to the appropriate staff member or take and deliver messages. Place calls as requested.
• Handle routine requests for information.
• Prepare mailings.
• Assist Administrative Assistant with finalizing Expense Authorization forms (EAFs), weekly leave reports, ordering of office supplies, and maintaining the department calendar.
• May design forms and other documents in support of department activities.
• Copy documents.
• Sort, store, retrieve and maintain files.
• May be required to perform other related duties as assigned.

• Thorough knowledge of the MS Office Suite - Word, Excel and PowerPoint - MS Outlook email and calendar, and Sharepoint.
• General knowledge of office equipment.
• Knowledge of office and organizational procedures is necessary.
• Effective communication skills to exchange routine information.
• Attention to detail and ability to proofread work for spelling and grammatical errors.
• Ability to compose simple correspondence.
• Ability to complete assignments independently and work under pressure to meet tight schedules.

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Some experience in general office administration and/or customer service.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of basic business office practices and procedures.
• Proficiency in the use of technology and ability to learn associated software applications.
• Ability to maintain confidentiality.
• Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members.
• Ability to communicate effectively, both orally and in writing.

Description

LIFE AT PACIFIC LIFESTYLE HOMES

Experience the difference of being part of the Pacific Lifestyle Homes family. As a two-time recipient of the prestigious Building Industry Association "Builder of the Year" award and the esteemed National Housing Quality Gold Award, we are more than just a homebuilder we are dedicated to BUILDING BETTER LIVES . From our humble beginnings in 1996, we have grown to construct over 6,500 homes and 130 communities across SW Washington, the Portland Metro area, greater Puget Sound area, and the Boise Metro landscape. Join us and build your career with a company committed to excellence and community impact.

JOB MISSION

Garrette Custom Homes is looking for a highly organized and professional Front Office Administrative Assistant to be the welcoming face and operational backbone of our office. In this vital role, you will be responsible for ensuring smooth front-office operations, managing all incoming communication, providing top-tier telephone and customer support, and assisting with a variety of administrative tasks and special projects. Your attention to detail, positive attitude, and strong multitasking skills will help support our team in Building Better Lives.

WHY WORK HERE

BENEFITS

• Company supported medical, dental and vision benefits for employees and families
• Participation in our 401(k)-retirement savings plan with Company contributions
• New home discount
• 120 hours of paid time off for the first year
• Seven paid holidays
• Paid volunteer hours
• Employee Recognition Program
• Employee Referral Bonus - Up to $1,000
• Engaging company culture Including our annual Ferris Buellers Day Off
• And much more!

OUR CULTURE / VALUES

At Pacific Lifestyle Homes, our vibrant culture defines who we are. We believe in the power of open communication, where every voice is valued and heard. With a strong emphasis on personal growth, we offer one-on-one coaching, regular reviews, and prioritize internal promotion whenever feasible. Our actions are guided by our core values of respect, accountability, candor, humility, integrity, and teamwork, shaping every decision we make and every interaction we have.

Build your career at Pacific Lifestyle Homes , where we are committed to the idea that a skilled team can build homes and communities that withstand the test of time. Picture yourself driving by our neighborhoods a decade from now, brimming with pride knowing you played a vital role in their creation. Do not miss the opportunity to make a lasting impact with us!

For additional information about Pacific Lifestyle Homes Company Culture and how it can enrich your career, we invite you to view the video at the following link:

WORK ENVIRONMENT

We have an in-person work culture with a general work schedule of 8:00am 5:00pm.

Our dress code and appearance policy reflect our commitment to professionalism and our dedication to maintaining a premier standard as a homebuilder.

Prior managerial reference checks, background check and a pre-employment drug screen are required steps in our hiring process.

We are proud to be an Equal Opportunity Employer.

Requirements

JOB RESPONSIBILITIES:

• Customer Communication Professionally greeting design studio appointment customers, vendors and other office visitors.
• Telephone Support Answer main phone line calls in a professional and expeditious manner.
• Administrative Services Misc. reports, research, creating and updating spreadsheets, event coordination, developing presentations and other misc. projects.
• Marketing Support Manage Marketing projects, pricing updates, sales collateral as needed.
• Design Studio Support Main point of contact for design studio support including, but not limited to, food and beverage supplies, general cleaning and organization, customer gift bags, post appointment customer surveys and other misc. projects.
• Sales Model Support Main point of contact for New Home Sales Consultants' model home needs including, but not limited to, food and beverage supplies, pricing and marketing materials, spec palette box updates and other misc. projects.
• Special Projects Willingness to take on new, special projects for all departments within the company as needed.
• Customer Service - Provide exceptional customer service for all external and internal customers.
• System Administrator Act as system administrator for our Fluent home security systems. Assist with any other assigned system needs.
• Strategic Priorities Complete Quarterly Strategic Priorities

JOB REQUIREMENTS:

• Welcoming and personable; demonstrates outstanding customer service skills.
• Proficiency with MS office suite; emphasis on Word, Excel and PowerPoint.
• Strong organizational and multi-tasking skills while maintaining accuracy.
• Interest in new projects and learning opportunities.

DescriptionJob Title: Receptionist/Office AssistantLocation: Renaissance of Annandale - 7112 Braddock Rd, Annandale, VA 22003Pay: $17 per hour (based on experience)Position Type: Hourly, Part-TimePlease read the job description before you applyShift Schedule Options:Full Day Shifts:Monday to Friday - 9:00am to 5:00PM (8 Hours Shift)Monday - Wednesday: 9:00 AM to 5:00 PMThursday - Friday: 9:00 AM to 5:00 PMMonday - Tuesday: 9:00 AM to 5:00 PMWednesday - Friday: 9:00 AM to 5:00 PMOverview:As the Receptionist/Office Assistant at Renaissance of Annandale, you will be the first point of contact for visitors, patients, residents, and staff. Your professionalism, energy, and organizational skills will create a welcoming atmosphere that sets the tone for every interaction. You will be expected to maintain a positive, motivated attitude and deliver excellent customer service while assisting with a variety of administrative tasks, including managing schedules, updating patient records, and supporting the overall office operations.This is a highly dynamic, customer-focused role that involves significant interaction with residents, visitors, and staff. You must be comfortable standing for extended periods, as communication with customers will be in a standing position to promote engagement, professionalism, and attentiveness.Key Responsibilities:Front Desk Engagement:Greet visitors, patients, residents, and staff with enthusiasm, professionalism, and warmth. You will be required to stand when interacting with customers and colleagues to ensure respectful, engaging, and attentive communication. Standing during check-ins, greetings, and all interactions is a key aspect of this role. This promotes professionalism and shows respect for visitors, residents, and staff.Assist with Administrative Tasks:Assist your direct supervisor and heads of departments with day-to-day office tasks, including filing, scheduling, and other clerical duties as needed. Your support will help ensure that the office runs smoothly and efficiently.Patient Records & HIPAA Compliance:Assist patients with filling out forms, updating their personal information, and maintaining accurate records. Ensure that all personal health information is handled in compliance with HIPAA standards to maintain confidentiality and privacy.Insurance & Billing Support:Verify insurance details and assist with claims submissions. Ensure that billing information is processed accurately and on time.Answering Calls & Managing Inquiries:Answer phone calls professionally, take messages when necessary, and direct calls to the appropriate department or individual. Your communication skills must ensure clarity and professionalism.Customer Interaction - Stand-Up Format:All customer interactions, whether with patients, residents, family members, or staff, should be handled while standing at the front desk. Whether answering questions, checking in guests, or assisting with information, you must stand for all in-person communication to promote engagement and maintain a respectful atmosphere.Scheduling & Calendar Management:Assist with appointment scheduling and coordinate meetings across departments. Ensure that appointments are properly managed, with reminders and confirmations sent as needed.Organizing the Reception Area:Keep the front desk area clean, organized, and welcoming at all times. Ensure that supplies are stocked and the environment is conducive to a positive first impression.Proactive Assistance:Help residents, visitors, and staff with any immediate needs or questions. Always maintain a high level of energy and enthusiasm when assisting others. Be proactive in offering assistance even when it's not explicitly requested.Handling Data & Office Supplies:Assist with data entry tasks, filing, and inventory management of office supplies. Keep track of daily outgoing shipments (e.g., FedEx) and ensure that packages are distributed promptly.Desired Skills & Qualifications:Experience & Education:Minimum high school diploma required (Associate or Bachelor's degree preferred but not required).At least 5 years of relevant office or receptionist experience.Fluency in English required; additional languages are a plus.Customer Service Excellence:Demonstrated ability to engage with residents, patients, family members, and staff in a positive, professional manner.Excellent verbal and written communication skills.Strong interpersonal skills and a proactive attitude.Organizational Skills:Excellent attention to detail with the ability to handle multiple tasks simultaneously in a fast-paced environment.Ability to maintain an organized workspace and prioritize tasks effectively.Technology Skills:Familiarity with basic office software (Microsoft Office Suite) and scheduling tools.Ability to learn healthcare-related software applications quickly.Professionalism & Confidentiality:Professional appearance and conduct at all times.Strong understanding of confidentiality, particularly related to patient information and HIPAA compliance.Ability to handle sensitive information discreetly.Dress Code & Office Environment:We maintain a business casual dress code to reflect the professional environment of our facility. We expect our front desk team to dress in a way that supports the welcoming and respectful atmosphere we strive to create.Appropriate Attire:Dress Code:We maintain a business casual dress code to ensure a professional atmosphere.Appropriate Attire:Men: Polo shirts, button-down shirts, dress pants, chinos, suits, dress shoes, or loafers.Women: Blouses, knit tops, sweaters, dress pants, knee-length skirts, suits, flats or low heels, professional boots, Dresses: Professional, knee-length or just above.Both: Minimal jewelry (e.g., watch, simple earrings).Items to Avoid:Hoodies, t-shirts, jeans, casual dresses, heavy jewelry, visible cell phones at the desk, or food/drinks at the desk.Why Join Us?At Renaissance of Annandale, we believe that a positive attitude, attention to detail, and exceptional customer service create the best working environment for everyone. Join us in a dynamic, fast-paced office where your contributions will make a meaningful difference to the lives of our residents, patients, and team members. We value professionalism, teamwork, and dedication, and we are excited to find a motivated individual who shares our commitment to excellence.

Key Responsibilities:

Qualifications:

Why Join Us?

We are an equal-opportunity employer and welcome applications from all qualified individuals.

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JOB REQUIREMENTS

• Computer with internet access
• Quiet work space away from distractions
• Must be able and comfortable to working in an environment without immediate supervision
• Ability to read, understand, and follow oral and written instructions.
• Data entry or administrative assistant experience is not needed but can be a bonus
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JOB PAY

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