16 Billing Administration jobs in Westchester

• Posts customer payments by recording cash, checks, and credit card transactions.
• Posts revenues by verifying and entering transactions from lock box and local deposits.
• Updates receivables by totaling unpaid invoices.
• Maintains records by microfilming invoices, debits, and credits.
• Verifies validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and from customers.
• Resolves valid or authorized deductions by entering adjusting entries.
• Resolves invalid or unauthorized deductions by following pending deductions procedures.
• Resolves collections by examining customer payment plans, payment history, credit line, coordinating contact with collections department.
• Summarizes receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report.
• Protects organization's value by keeping information confidential.
• Create collection reports.

• 2 to 5 years of accounting or finance experience
• Ability to meet deadlines, and multitask in a fast-paced environment
• Excellent oral and written communication skills
• Proficient in Microsoft Office
• Community Association Management accounting software experience a plus
• Bachelor's degree in business administration, accounting, finance or minimum two years of accounting/accounts receivable experience
• Occasional travel may be required

• This is a largely sedentary role
• This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Ability to lift up to 15 lbs

About Us:

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

Check out this video for more information on our great company!

The Accounts Receivable Specialist receives, verifies and accurately records payments in accordance with accounting policies and procedures.

• Accurate reviewing, balancing and posting of all direct billings
• Preparation of invoices on all city ledger accounts first week of the following month.
• Transfer direct billing accounts from city ledger to accounts receivable and file.
• Review and Maintain Group Masters- House Guest Accounts.
• Process and post all cheque payments to City Ledger daily.
• Check Operating Account daily to post ACH Payments.
• Review credit limits for customers, assessing creditworthiness and managing credit risk
• Prepare and maintain aging reports to identify outstanding receivables and prioritize collections efforts
• Assist in month-end and year-end closing activities related to accounts receivable.
• Assist with yearly internal and external audits related to accounts receivable.
• Prepare and direct monthly Credit meetings to highlight the oldest and highest-value overdue invoices for targeted discussion and action.
• Accurately maintain and track monthly reconciliation of loyalty points.

• Previous accounting experience preferred
• Reading, writing, & oral proficiency in the English language
• Basic working knowledge of computers & office equipment
• Accounting Degree/or college hours in accounting classes a plus
• Spanish knowledge is a plus
• Opera Computer systems experience or Front Desk Agent experience preferred

6 days ago Be among the first 25 applicants

This range is provided by Alvarez Dispute Resolution. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

$45,000.00/yr - $5,000.00/yr

Location: Miami, Florida

Salary: 45,000 55,000 per year (commensurate with experience)

Benefits: 401(k) with employer match, Health Insurance

About Us:

Alvarez Dispute Resolution is a premier mediation and arbitration firm dedicated to providing efficient and effective conflict resolution services. Our team of experienced professionals work with clients to resolve disputes in a fair, impartial, and cost-effective manner. We are looking for an experienced and highly organized Accounts Receivable Collections Specialist, with impeccable communication skills to oversee prompt and accurate A/R collections, as per engagement agreement(s) provided to counsel when case is scheduled.

Position Overview and Key Responsibilities:

• Daily monitoring of account receivables to prevent aged invoices from accumulating and possibly resulting in an inability to collect.
• Ensure smooth day-to-day collection activities; to include prompt, professional and courteous email correspondence to clients as per guidelines, as well as issuing prompt responses to client communications, including making or returning calls as needed.
• Daily and accurate maintenance of collection notes, maintaining changes to client contact data, and various special instructions on a client-by-client basis.
• Ensure collection follow-ups are performed promptly, and information is available real-time about collection status of client communications.
• Ensure no tasks fall through the cracks by using methodical and organized business practices.
• Issue periodic past due invoice reminders throughout the month, as well as month-end account statements from the accounting system, as per guidelines.
• Identify client collection trends and emerging concerns promptly; to escalate appropriately and ensure management is aware of real and potential collection issues.
• Take direction quickly, from management, to avert an inability to collect.
• Use professional judgement as to how and when to apply various collection modalities with different clients as well as when to escalate or de-escalate.
• Utilize ADRs documented collection procedures, as well as ensure they are continuously maintained as a live document, with approved changes as evolving circumstances dictate.
• Review and suggest operational efficiency improvements to management when there is an opportunity to do so.
• Maintain a logical and organized system of prior email communications to be able to reference at any time.
• Ability to cross-train with other ADR administration functions to provide staffing coverage as may be needed.
• Adhere to ADR policies and procedures.
• Establish and keep normal working hours that correlate to our clients working hours.
• Other duties as assigned.

Key Qualifications:

• Experience conducting collections work in a mediation firm, legal office, or similar professional services environment.
• Experience with professional written communication skills, to include professional formatting, tone, grammar, spelling and punctuation.
• Experience with professional verbal communication skills, to include telephone calls that always reflect a professional and cordial demeanor.
• Demonstrate a customer-first attitude, recognizing the need to balance prompt collections with fostering long-term customer patronage.
• Ability to research and understand collection regulations in each state we do business in.
• Ability to create and foster excellent relationships with our clients attorneys, paralegals, and payment teams.
• Ability to collaborate with all ADR management, administrative staff and Neutrals to work towards company goals.
• Ability to solve problems and multitask in a demanding environment.
• Ability to work independently while meeting daily goals and being responsive to changing priorities.
• Prior use or knowledge of QuickBooks accounting software, or similar systems, to track past due invoices and arrange for electronic payments as may be needed.
• Knowledge of standard payment practices.
• Prior experience with Microsoft Office Suite (email, spreadsheets, word documents, adobe acrobat, share drives) as well as case management software.
• Ability and desire to learn and take on increasing responsibilities.

Mid-Senior level

Full-time

Accounting/Auditing and Finance

A fast-growing food service company seeks an Accounts Receivable Supervisor to join their dynamic team. In this position you will oversee the entire process of collecting payments from the company's customers. This role involves managing invoices, handling missed payments, and supervising Accounts Receivable Clerks. The ideal candidate is well-versed in accounting procedures and capable of managing daily financial transactions end-to-end. Compensation includes a salary up to$70,000 (DOE) .

Responsibilities:

•Meetings: Attend Weekly, Monthly, Quarterly, and Yearly Management Meetings

•Team Goals: Set KPIs for the accounts receivable team that align with the accounting department's goals

•Invoice Management: Monitor processing of invoices to ensure accuracy and timeliness

•Payment Collection: Ensure timely collection of payments and maintain accurate records

•Credit Checks: Conduct thorough credit checks on new and existing clients

•Client Negotiations: Negotiate with clients in cases of non-payment and manage any disputes

•Reporting: Prepare monthly, quarterly, annual, and ad-hoc forecasting reports

•Record Keeping: Organize and maintain records of invoices, bills, and deposits

•Compliance: Ensure high-quality invoicing and collection procedures that comply with legal requirements

•Team Support: Provide daily support to A/R Clerks and train new team members

•Accounting Principles: Ensure all team members follow established accounting principles

•Industry Updates: Stay updated on industry trends and legislative changes

Qualifications:

•Experience: Proven work experience as an Accounts Receivable Manager or Supervisor (5+ years)

•Software Proficiency: Hands-on experience with accounting software and familiarity with advanced formulas in MS Excel

•Analytical Skills: Excellent analytical skills with the ability to create and present detailed reports

•Team Management: Strong team management and negotiation skills

•Excellent organizational & multi-tasking skills (Able to manage several projects at a time) with the ability to work with limited supervision.

•Bachelor's degree in accounting or related field preferred.

•Certifications: CPA, CMA, or other relevant certification is a plus.

•Software Experience: Experience with ERP systems such as SAP, Oracle, or Microsoft Dynamics

•Knowledge of the food service industry is preferred.

Many of our job openings can be viewed at

Coordinate assignments specific to the function of team, department or business unit. Essential Functions and Primary Duties: - Looking up and coding all ACHs, Credit Cards and Wires received daily for multiple regions in the Firm. - Looking up and Accounts Receivable, Coordinator, Accounting

Join to apply for the Accounts Receivable Clerk role at The Contractor Consultants

6 days ago Be among the first 25 applicants

Join to apply for the Accounts Receivable Clerk role at The Contractor Consultants

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Master the Numbers Behind the Craft: Join Toledo Iron Works as an Accounts Receivable Clerk!

Position Title: Accounts Receivable Clerk

Company Name: Toledo Iron Works

Salary: $45,000-$0,000 per year, depending on experience

Location: Miami, FL (On-site)

Job Overview

Toledo Iron Works is seeking a detail-oriented and dependable Accounts Receivable Clerk to join our Accounting & Finance team. In this full-time role, you will be responsible for managing all billing and collections activities, ensuring accurate invoicing, timely follow-ups on outstanding balances, and clear communication with both internal teams and clients. If you are a finance professional who thrives in a fast-paced, high-end construction environment, this role offers the opportunity to grow within a company that values precision, legacy, and client trust.

Who We Are

Toledo Iron Works is a fourth-generation, family-owned company specializing in high-end architectural and ornamental metalwork. For over 50 years, we've crafted exquisite, custom pieces for luxury residential and commercial projectsfrom grand staircases and intricate railings to driveway gates and architectural facades. Our team takes pride in the artistry and technical precision of our work, and we believe our accounting team plays a key role in supporting that mission by maintaining the financial clarity and client trust needed to fuel our continued success.

Key Responsibilities

• Generate and send invoices in accordance with project milestones, contracts, and change orders
• Post incoming payments via checks, credit cards, and wire transfers into accounting systems
• Maintain and monitor accounts receivable aging reports and follow up on overdue invoices
• Communicate professionally with clients and project managers to resolve billing issues
• Organize and maintain billing documentation, receipts, and customer correspondence
• Prepare and track lien releases, waivers, and related construction billing paperwork
• Reconcile customer accounts and ensure accurate closing of receivables
• Assist with monthly reporting, forecasts, and financial tracking
• Process billing adjustments and monitor retainage schedules
• Support collections efforts with professionalism and tact
  
  

• Minimum of 3 years' experience in Accounts Receivable or project-based billing
• Experience in construction or fabrication industries strongly preferred
• Familiarity with AIA billing forms, progress billing, and retainage procedures
• Proficient in Microsoft Excel and accounting systems (Sage 50 or similar preferred)
• Excellent attention to detail and organizational skills
• Strong communication and follow-up abilities
• Ability to manage multiple accounts and prioritize competing deadlines
  
  

• Competitive salary within the specified range
• Paid time off and recognized holidays
• Long-term growth opportunities in a stable, family-owned company
• Involvement in landmark luxury construction projects
• Supportive team environment and leadership committed to your success
  
  

• Full-Time
• Monday-Friday
  
  

• On-site at Toledo Iron Works
• Miami, FL
  
  

• Seniority level Mid-Senior level

• Employment type Contract

• Job function Accounting/Auditing and Finance
• Industries Construction

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Culmin Staffing seeks an experienced ACCOUNTS RECEIVABLE CLERK. Will help maintain and manage accounts receivable business functions and procedures, from billing through the collection process. Responsibilities Create invoices including discounts whe Accounts Receivable, Clerk, Accounting, Staffing, Account